1991-025ORDINANCE NO Q 1 -0;15
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVID-
ING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING FOR AN
EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated com-
petitive bids for the purchase of necessary materials, equipment,
supplies or services in accordance with the procedures of state law
and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed
and recommended that the herein described bids are the lowest re-
sponsible bids for the materials, equipment, supplies or services
as shown in the "Bid Proposals" submitted therefor, and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the ma-
terials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Bid Proposals" on file in the Office of the City's Purchasing
Agent filed according to the bid number assigned thereto, are here-
by accepted and approved as being the lowest responsible bids for
such items
BID
ITEM
NUMBER
NO
VENDOR
AMOUNT
1213
All
Thomasson Lumber Company
See Exhibit B
1216
All
Bill Utter Ford
$10,899 75
1217
1-3
Fontaine Truck
$26,313 00
1217
4
Commercial Body
$ 7,005 00
1219
1-3
Union Metal
$55,350 00
1219
4
Pelco
$14,873 60
1221
All
Reeder Distributors
See Exhibit A
SECTION II That by the acceptance and approval of the above
numbered items of the submitted bids, the City accepts the offer of
the persons submitting the bids for such items and agrees to pur-
chase the materials, equipment, supplies or services in accordance
with the terms, specifications, standards, quantities and for the
specified sums contained in the Bid Invitations, Bid Proposals, and
related documents
SECTION III That should the City and persons submitting ap-
proved and accepted items and of the submitted bids wish to enter
into a formal written agreement as a result of the acceptance, ap-
proval, and awarding of the bids, the City Manager or his desig-
nated representative is hereby authorized to execute the written
contract which shall be attached hereto, provided that the written
contract 1s in accordance with the terms, conditions, specifica-
tions, standards, quantities and specified sums contained in the
Bid Proposal and related bid documents herein approved and ac-
cepted
SECTION IV That by the acceptance and approval of the above
numbered items of the submitted bids the City Council hereby autho-
rizes the expenditure of funds therefor in the amount and in accor-
dance with the approved bids or pursuant to a written contract made
pursuant thereto as authorized herein
SECTION V That this ordinance shall become effective imme-
diately upon its passage and approval
PASSED AND APPROVED this Lt*_.,day of 1991
BOB CASTLEBERRY, MAYOR
ATTEST
JENNIFER WALTERS, CITY SECRETARY
BY
U, _U
APPROVED AS TO LEGAL FORM
DEBRA A DRAYOVITCH, CITY ATTORNEY
Page Two
E°''BIT A
BID #
1221
I
I
REEDER
BID NAME
GASOLINE & DIESEL
i DISTRIBUTORS
I
OPEN DATE
February 12, 1991
I
~F
I ITEM DESCRIPTION
I VENDOR
I-------------------------
I
I
1
I UNLEADED 200,000 GALS
I
DFW OPTS
I
I 6546
I
I + 0115
SELLING PRICE
I
I 6661
I
2
I
I X12 DIESEL 150,000 GALS
I
I
I
i
DFW OPIS
I 6588
I + 012
SELLING PRICE
I
I
I
I
I
I 6708
I
I
I
I
I i
BXHI8IT B
BID #
BID NAME
OPEN DATE
# i QTY 1
I '
1 I 100
2 I 60
I 1
3 1 300 1
{
4 1100
I 1
5 i 100 1
1 1
6 i 25
I 1
7 { 30 1
I I
8 1 2 1
1 I
1
I I
I I
i I
{ I
I {
1213
Wood Utility Poles
January 29, 1991
ITEM DESCRIPTION
Pole Length / Class
35' / 4
40, / 3
451 / 3
45' / 2
50 1 / 3
55' / 2
55' / 3
65' / 2
THOMASSON
LUMBER CO
VENDOR
224 12
184 38
211 99
237 96
247 98
303 66
361 93
793 90
ALL OR NONE
TRUCK LOAD
DATE February 19, 1991
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID 11213 - WOOD UTILITY POLES
$ECQMMEEDATIQU
We recommend
this bid
be awarded
to the only
bidder meeting
specification,
Thomasson
Lumber
Cc
for unit
prices as follows
ITEM 1
Pole Length 35'
Class 4
$224
12
each
2
40,
3
$184
38
each
3
45'
3
$211
99
each
4
45'
2
$237
96
each
5
50t
3
$247
98
each
6
55'
2
$303
93
each
7
55'
3
$361
93
each
8
65'
2
$793
90
each
Total annual estimated expenditure is $165,000 00
UUMMAAY This bid is for annual purchase
treated with copper-naphtenate petroleum
by the Electric Distribution Department
submitted for poles treated with creosot
to the environmental concerns the
Department has for creosote
of wood utility poles
preservatives, for use
Two alternate bids were
but were rejected due
Electric Distribution
DACKQEOUMD Tabulation sheet, Memorandum from Don McLaughlin
PEOQRAMS;__DEPARTMEET__0$__Q$QUgU__AFFECTED Warehouse working
capital for Electric Distribution
FIUQAD_IMEAQT Budgeted account 11710-043-04582-8708
CITY COUNCIL REPORT
FEBRUARY 19, 1991
PAGE 2 OF 2
Respe fully submitted
v
Lloyd V Harrell
City Manager
Prepared by
Name Denise Harpool
Title Senior Buyer
Approved
Name Tom D Shaw,C P M
Title Purchasing Agent
DH/,jh
122 DOC
BID #
BID NAME
1213
Wood Utility Poles I KOPPERS i THOMASSON I INTERNATIONAL
INDUSTRIES i LUMBER CO i PAPER I
OPEN DATE January 29, 1991 1 1
# i QTY
I
i
1 I 100
i
2 i 60
3 1 300
4 I 100
5 I 100
6 1 25
I
7 I 30
81 2
I
I
I
i
i
i
I
I ITEM DESCRIPTION I
VENDOR I
VENDOR
I
VENDOR
I
I Pole Length
/
Class
I
I
I
35'
/
4 I
109 70 I
224
12 i
113
10
I
40,
I
/
3 I
I
156 70 1
I
184
38 1
159
40
I
I 45'
/
3 I
188 55 1
I
211
I
99 I
188
40
I
1
45'
I
/
I
2 i
214 45 i
I
237
I
96 1
224
10
I
501
/
I
3 I
236 75 1
247
I
98 I
232
15
I
1
I
I
1
I
i
I 55'
I
/
2 ;
I
277 45 I
I
303
66 1
272
00
;
I 55'
/
3 I
320 10 1
361
1
93 1
325
60
I
1
I
1
I
I
I
65'
/
2 I
616 40 I
793
90 1
643
80
1
I
I
I
I
I
I
1
I
1
I
I
I
I
I
I
I
I
ALT CREO i
ALL OR NON
E i
ALT CREO
I
ALL OR NONE I
TRUCK LOAD
i
ALL OR NON
E
I
TRUCK LOAD I
I
TRUCK LOAD
I
i
I
i
i
CITYof DENTON MUNICIPAL UTILITIES / got A Texas Street/ Denton TX76201
Date February 6, 1991
To Denise Harpool
From Donald L MCLuahglin
Subject Pole Bid 1213
Denise, please award bid to Thomasson Lumber Company
Electric Engineering believes that CuNa is more benign to the
environment then creosote For this reason, Electric Engineering
is selecting Thomasson Lumber which cost $165,703 instead of the
low bid of $139,829
Regar
Donald L McLaughlin
DATE February 19,1991
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID 111216-FOUR DOOR SEDAN
RECQMMENPATION Council approve award of bid to the low bidder
meeting specifications, Bill Utter Ford, in the amount of
$10,899 75
UUMMARX Bids were opened February 7, 1991 for the purchase of
one four door sedan to replace a 1983 Plymouth in the Utility
Administration Department Bids were mailed to eight (8) vendors
and we received five (5) responses
BACKGROUND Tabulation sheet
PROGRAMU,_DEPARTM)3NT_QR__GROUPU_AFFECTED Utility Administration
and Motor Pool
FISCAL-IMPACT Budgeted funds in Motor Pool Fund and Utility
Administration acct #610-080-0250-9230
Respectfully submitted
v
L yd V Harrell
City Manager
Prepared by
- ) U_-~'-`-''M w=J------------
Name Melanie Harden
Title Buyer
Approved
Name Tom Shaw, C P M
Title Purchasing Agent
MH/,jh
120 DOC
o
a
In
m
~
C\j
>1
y
o
o
m
b
b
w
f v
m
ro
q
a
y
N
❑
N
CU A
q
q
W
m
x
0
+s
b
i
4
O
w
rn
ro
-
-
-
- -
- -
-
-
-
o-
z
x
m
a El 0
co
b
H F O
O
W D W
'
co
+n
a
~n
O O
v
L~
L
pp
Ll-
N
~
6
N
>1 f/)
p
ti C
~~yy
OF aN
m
_r
C. C7
co
A H
V)N +H
tPr
m
a)
.Y +n 0)
T
F z 0
Q
M
1
z
N
zp Fq
z
41
o
C
o
N
O
A
rn
a F
w
U z W
q
>
w
U]
O
V) O
L. a)
0
9 a
m s1
m
4 P
3 co
F
W
co
M
m
In o
In
v In
In ^
00
T
'O N t-
N
'U
N
S
v v
v
C
O H
H
>1
0)
-z4 00
N >1
~ ~
A E3
co
>
Cm
Cti
.7
z N
(Yi
U
U
4H
-0
H
m N fI!
fH
{fl
o F a
o
-
ro m
0)
-14
a)
>
H D
q
^-r
y~ ~o
O i-I
O
z a)
U co
c.
v
E.
7..
N
q
co
w 00
W
} a
m a
U
11 V)
F
q U ,F.
In
C O
r-i d
1
C
R".
4
P.
O
V) O
4 ,C
a)
N
a) M
(71
6 p,
a) U
S.
(1)
v
y
v
]
O N
co
r
-I
N
N
C
F
W W
V)
1O
W
c
a
co
z 9
O
(71
U)
v
a
q
W
N
ro
Lh
-
-
es
-
- -
- -
~
-
-
-
v
z
o
>
O
N
~
N
C Cn
H
m
m r
F
N
v
a
0
O
q
U
H
0
O i
O
N
a
O Y
U
O m
N
4
Cl)
U
O
4
W
7 N
m
m
A
q
7
O
f
M
N U
N
~
F
I
n a
r.4
H
m
r-I
N Cr
~ a
W
W
A
F
z
a
z
q
q w
-
- -
- -
-
H
ro
-0 O
f
qp
DATE February 19,1991
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID #1217-UTILITY TRUCK BODIES
RECOMMERDATION Council approve award of bid to the low bidders
meeting specifications
FONIAIR$_TRyCK (Total of $26,313
Utility Body for 3/4 Ton Truck 1
Utility Body for 1 Ton Truck 3
Utility Body with Hydraulic
Tool Circuit for 1 Ton Truck 2
COMMERCIAD_BQDY (Total of $7005
Utility Crane Body for 1 112 Ton
00) for
each at $2347 00 each
each at $2864 00 each
each at $7687 00 each
)0) for
Truck 1 each at $7005 00 each
BUMMARY Bids were opened February 7, 1991 for the purchase of
Utility Truck Bodies as described above These bodies will be
placed on fleet replacement trucks which are on order at this
time for
Electric Distribution (1) 3/4 Ton and (1) 1 Ton Trucks
Water & Sewer Field Services (4) 1 Ton Trucks
Wastewater (1) 1 1/2 Ton Truck
BACKCROURD Tabulation Sheet
PRQQ$AMB+_PEgARTMSRT_QR__Q$ODDB_ARFECTED Electric Distribution
and Water & Sewer Field Services, Wastewater and Motor Pool
City Council Report
February 19, 1991
Page 2 of 2
FISCAL-IMPA21
Electric Distribution Account #610-080-0252-9230
Water & Sewer Service Account #620-081-0461-9104
Wastewater Account #620-082-0470-9104
Respectfully submitted
JL _ -
t-r 1 d V Harrell
City Manager
Prepared by
Name Me anie Harden
Title Buyer
Approved
Name Tom D Shaw C P M
Title Purchasing Agent
MH/ jh
121 DOC
-
O
- -
O
-
-
O
-
-
O r
4
O
O
O
O
O
7
4
H
O
U\
Ln
co
lf) C]
O
1
00
t-
T
N
O
U
O
co
O
[D
c
a
7 l
f)
C
C.,
~
M
z
~
E. H
M
O
A N
O
m
P.
ON
H H
O
C S
G
.
x
o
O
O
O
O
O
O
O
N
_r
L`
m
co
~o
00
(7%
H U
O
m
co
~o
LC)
N
.Z4 P
-
V
=
4
O H
49
~
~
W
O
O
~o
O
O
O
O
O
a
a
co
m
~
Ln
N
H
a
N
^
L.
o
T
L) s
o
ti
o
w
v
O
~
w
P
I
w.
M.
U
T
O
O
O H
O
a)
,SE
O
O
O C.
O
b
4
O
m
M
_T
i
$
OD
rn
Lcl
m
N
U
W W
N
M
CV
O
~
N
rri
C.
H W
q
N
M
Ln U
N
'O
H
H a
z
-W
+9
eFt 4
+9
r-`
4
z w
W
+
o
a
G
J
U
ID
C
N
N
H
U
T
O
O
O
O
q
co
H
O
U
~ H
Ati
F a
2
z
2
z
P
D q
L'x
-
- -
- -
-
c
-
-
U
O
A
T
4
U
U N
&
E
0
O
O
N
O
1
4
❑
'r
>
N
(a
b
rn
O
❑
z H
4 (
a
q 0
a)
H
U
W
co
q
m
4~
41
b
O
\
i
T
v
m
e- O
A
N
b
> N
U
4
4
L. +3
O N
O
cli
H
T
W
O
O
A
11-
S
,
W
4
i
4
-c U
a
0
co
q
H
a) ri
4
T
a
T
T
Tri
❑
U
0
y
f
~
rl
P
O
O
O'
4 H
N H
r-I
a)
A
A
A 4
U
4 4~
k.
~
T
T
T T
T y
bO H
G
l
H
ii
H
ri -14
m
r-I
r-I
r-I A
r-I U
4 N
N
N
H .N
H a
N
4.
b
G
D
P
4
p
p
O
4
rl
e-
9
0
z
q
-
- -
- -
-
-
-
H
H
O
I
W
W
Vk
cV
m
DATE February 19, 1991
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID #1219-TRAFFIC SIGNAL LUMINAIRE POLES, ARMS &
ORNAMENTAL BASES
RECOMMENDATION We recommend this bid be awarded to the low
bidders for each group of items as listed
Item 1 Union Metal 20-Std Signal poles, arms ped poles
$24,116 00
Item 2 Union Metal 16-Ornamental Signal poles
$27,654 00
Item 3 Union Metal 10-Luminaire 250WHPS
$3,580 00
Item 4 Pelco 16-Ornamental Pole bases
$14,873 6o
SUMMARY This bid is for the purchase of ornamental signal and
lighting poles with lamps and bases to be installed around the
Downtown Square
BACKGRQYND Tabulation sheet, memorandums from Jerry Clark dated
February 12, 1991
PROGRAMSy_DEPARTMENT_OR_GRQUPS_AFFECTED Engineering department
and Citizens utilizing the Downtown area
FISCAD_TMPACT Bond funds for 1989 Streets and Bridges account
11436-020-GO89-9105
Respectfully submitted
v
4Ed V Harrell
City Manager
CITY COUNCIL REPORT
FEBRUARY 19, 1991
PAGE 2 OF 2
Prepared by
Name Denise Harpodl
Title Senior Buyer
Approved
- -
Name Tom D Shaw
Title Purchasing Agent
DH/jh
126 DOC
BID # 1219 1
I I
I
I
I I
BID NAME Traffio Signal U inaire I
ODCM & CO
INELSON ELECTRICI
I
TEMPLE INC I
I
PRIEM I
Poles, Arms & Cmamental Bases I
I
I
OPEN DATE Fe I
bnaary 7, 1991
I I
I
I
'
,
I
I
I
i i
I
I
# I QTY i ITEM DESCRIPTION i
VENDOR
I VENDOR i
VENDOR i
VENDOR I
I
I I
-
_
I I
I
I I
I
'
'
I
1 I 20 ISTANDARD SIGNAL POLES, Aym, I
NO BID
I NO BID I
1
NO BID I
NO BID
I iPID POLES (P 5) I
I I
I I
I
I
I
2 1 16 10RNAM MAL SIGNAL POLES (P 16) 1
I I 1
I I
NO BID
I 1
I NO BID i
1
NO BID i
I
NO BID
3 1 10 ILUCNAIRE 250 W-HPS (P 21) I
NO BID
I I
I NO BID I
I
NO BID i
i
NO BID
I
I 1 I
4 1 16 IORNA MAL LucNAIRE POLE BASF 1
NO BID
I I
i NO BID i
'
NO BID i
1
NO BID 1
I i(P 24) I
I
I I I
I
I
1
I I Delivery I
i i
I I
i
I
1
i
I
I
I
i I
I I
I
I
i
I
I
PELCO
i
I UNION METAL i
i
DUSETID M 1
I
SPEEIFIED I
'
i I
I
LIGHTING I
I
I
I I
I
sALFS 1
9 i QTY I ITEM DESCRIPTION I
VENDOR
I
I VENDOR I
VENDOR I
I
VENDOR 1
I I I
1 I 20 ISTANDARD SIGNAL POLES, ARMS, I
NO BID
I I
I $24,116 00 I
No BID I
$26
934 00 I
IPID POLES (P 5)
,
I I
I
i I
2 1 16 IORNAh]FMAL SIGNAL POLES (P 16) i
I I I
NO BID
1 $27,654 00 i
NO BID I
NO BID
3 1 10 ILLEMIRE 250 W-HPS (P 21) I
i I
NO BID
I I
1 $3,580 00 I
I
NO BID i
NO BID
1
I
4 1 16 10RNAMENTAL LugiNAIRE POLE BASE 1
$14,873 60
I I
I $15,152 00 I
I
NO BID I
I
NO BID
1
I 1(P 24)
I
I i
I
I I
I
1
I i Delivery I
90 DAYS
1 #1 = 8-10 WKS i
i
70 DAYS I
I
I fA2-4=18-2OWKS ;
I
1
1
$14,873 60
1 $70,502 00 I
CITY of DENTON, TEXAS MUNICIPAL BUILDING / DENTON TEXAS 76201 / TELEPHONE (817) 566 8200
MEMORANDUM
DATE February 12, 1991
TO Tom Shaw, Purchasing Agent
FROM Jerry Clark, Director of Engineering & Transportation
SUBJECT Bid #1219 - Traffic Signal Luminaire Poles, Arms &
Ornamental Bases
The bids and delivery dates received on February 7, 1991 from
Union Metal are acceptable
Item # Quantity Description
Amount
1 20 Standard Signal Poles, Arms, $24,116 00
Ped Poles
2 16 Ornamental Signal Poles $27,654 00
3 10 Luminaire 250 W-HPS $3,580 00
The prices are excellent union metal has a reputation for
supplying quality materials in a timely manner I recommend
Union Metal be awarded bid Items 1 - 3
Jerry arc
0957E
hl I ' G I ! ii Al
CITY of DENTON, TEXAS MUNICIPAL BUILDING / DENTON TEXAS 76201 / TELEPHONE (817) 566 8200
MEMORANDUM
DATE February 12, 1991
TO Tom Shaw, Purchasing Agent
FROM Jerry Clark, Director of Engineering & Transportation
SUBJECT Bid #1219 - Traffic Signal Luminaire Poles, Arms &
Ornamental Bases
The bid received from Pelco Products for 16 Ornamental
Luminaire Pole Bases at a price of $14,873 60 is acceptable
the prices are above our estimates but still reasonable
Pelco Products has supplied quality material to the City of
Denton on previous projects in a timely manner The delivery
date of 18-20 weeks is allowable for this type product
I recommend bid Item #4 be awarded to Pelco Products
C&
Jerry ar Ak
0957E
hZ 11'J 61 djJ 1661
DATE February 19, 1991
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrel], City Manager
SUBJECT BID #1221 - GASOLINE & DIESEL
EE92 MMA.19H We recommend this bid be awarded to Reeder
Distributors at the at a fluctuating DFW 0 P I S average price
per gallon and a fixed markup price per gallon
IMAPEP P;_EEEE
DFW 0 P I S AVG PRICE FOR
2-5-91 65460 65880
Mark up t~411~ C t:2 1?.4.;
Selling price 66610 67080
§S1M1M_UY This bid is for the annual purchase of fuel for use by
all City of Denton Departments This bid selected a vendor and
set a mark up or delivery price for fuel The DFW 0 P I S (Oil
Pricing Information Service) price may fluctuate but the mark-up
will remain the same
E.A.QRgB0,URID Tabulation sheet
PRO~$AEI,,_PEgQIiTMEjy~_QR_S~$Ql[gr~_QFFEC~ED All of City of Denton
Departments
FIE.QAL---- MEA91 Budgeted
#710-025-0580-8705-8711
working capital account
Respec /ulllly submitted
a v
Lloyd V Harrell
City Manager
Prepared by
Name Denise Harpool
Title Senior Buyer
Approved
C
Name Tom D Shaw,C P M
Title Purchasing Agent
DH/jh
123 DOC
BID #
BID NAME
OPEN DATE
1221
GASOLINE & DIEM
Febnmry 12, 1991
ITEM DESC=ON
1 I UNLEADED 200,000 GALS
I
1 DFW OPTS
I
SELLING PRICE
i
i
2 I Q DIESEL 150,000 GALS
I
1 DEW OPIS
I
SELLING PRICE
FUEL
DISTRIBUTORS
VENDOR I VENDOR
I I
I I
I I
I 6597 1
I
I
I
6666 1
1 + 0137 I
+ 023
1 6734 I
I I
6896 1
1
I
I I
1
I
I I
1 6638 i
I
6707 1
1 + 0159 1
+ 023 I
I 6797 1
I I
6937 I
I
I I
I
I SPLIT LOAD i
i
I 30 00 I
I
MARI'ItI I FEEDER
EAGLE i DISTRIBUTORS
i
I
I
VENDOR i VENDOR
6576
+0150
6726
6617
+ 0175
6792
I I
I I
I I
1 6546 I
1 + 0115
1 6661 I
I
I
I
I I
I 6588
I + 012 I
6708 I
i
I
I