1991-019ORDINANCE NO -U/
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR PURCHASES
OF MATERIALS OR EQUIPMENT WHICH ARE AVAILABLE FROM ONLY ONE SOURCE
IN ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PUR-
CHASES FROM REQUIREMENTS OF COMPETITIVE BIDS, AND PROVIDING AN EF-
FECTIVE DATE
WHEREAS, Section 252 022 of the Local Government Code provides
that procurement of items that are only available from one source,
including items that are only available from one source because of
patents, copyrights, secret processes or natural monopolies, films,
manuscripts or books, electricity, gas, water and other utility
purchases, captive replacement parts or components for equipment
and library materials for a public library that are available only
from the persons holding exclusive distribution rights to the ma-
terials, need not be submitted to competitive bids, and
WHEREAS, the City Council wishes to procure one or more of the
items mentioned in the above paragraph, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the following purchases of materials, equip-
ment or supplies, as described in the "Purchase orders" attached
hereto, are hereby approved
PURCHASE
ORDER NUMBER
VENDOR
AMOUNT
11956
11970
Traffic Engineering and Controls $74,886 00
Daco, Inc $13,000 00
SECTION II That the acceptance and approval of the above
items shall not constitute a contract between the City and the
person submitting the quotation for such items until such person
shall comply with all requirements specified by the Purchasing
Department
SECTION III That the City Manager is hereby authorized to
execute any contracts relating to the items specified in Section I
and the expenditure of funds pursuant to said contracts is hereby
authorized
SECTION IV That this ordinance shall become effective immedi-
ately upon its passage and approval
PASSED AND APPROVED this the 5~day of 1991
BOB CASTLEBERRY, MAYOR
ATTEST
JENNIFER WALTERS, CITY SECRETARY
BY
APPROVED AS TO LEGAL FORM
DEBRA A DRAYOVITCH, CITY ATTORNEY
BY
DATE FEBRUARY 5,1991
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT PURCHASE ORDER #11956-TRAFFIC ENGINEERING AND CONTROLS
IN THE AMOUNT OF $74,886 00
RECOMMEEPAIIDE We recommend purchase order to T E C in the
amount of $74,886 00 be approved and the material placed on
order
EyMMARX This purchase order is for the single source purchase of
fourteen (15) multiple phase traffic signal controllers for the
following projects
I 8 controllers for Bell Avenue in the amount of $40,098 00
II 2 controllers for McKinney/Audra and Windsor/Sherman in
the amount of $11,596 00
III 4 controllers for Eagle Drive in the amount of $23,192 00
Project 1 & 3 will be 75$ reimbursed by the state as part of the
TLS Grant and TM Grant respectively The controllers are sole
source and available only from Transyt Corp through their
authorized distributors Due to compatibility requirements with
the City of Denton closed loop system no other controller will
preform satisfactorily Transyt controllers are protected by
patents and software copy rights and therefore exempt from
bidding procedures
RAMAD MP Purchase order 11956, quotation from TEC, Memorandum
for Jerry Clark dated 1-25-91
?Ro22AM~__MARIMENI______AEEE&TE2 Traffic Control
Department, citizens of Denton
EjEf,AE_1MRA.Q1 Funds for the purchase of these controllers will
come from state grants for 75% of item 1,2,3 and 5 The balance
will come from budget funds as well as the full price for item 4
(See memo from Jerry Clark date 1-25-91 TLS and TM Grants)
FEBRUARY 5,
Page 2 of 2
CITY COUNCIL
1991
REPORT
Ap~roved by
Name Tom D Shaw, C P M
Title Purchasing Agent
Respectfully submitted
Ha
rrell
+01
City Manager
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Of .4/1991 17 53 FROM TRRFFIL ENG & CONTROL INC TO 18175668236 F ul
s :s n:11(ialdas141pslsill:,:11,11111
a
all~ ail/ Iililff :~(~i,,~lEf
TRAFFIC ENGINEERING & CONTROLS, INC
City of Denton
Traffic Operations QUOTATION
Municipal Bldg Denton,Texas 76201 (CORRECTED COPY)
Atn Jerry Clark, P.E.
Director of Engineerin & Transportation
Rof Transyt System Quotati n
Dated 01/23/91
Traffic Engineering and Controls, Inc is pleased to provide the follow-
ing quotation on Transyt System Controllers
The Transyt system presently in place in the City of Denton, by means
of designs, technology, software and copyrights is a sole source item
As a point of reference this quotation reflects prices originally quoted
06/22/89 The following reflects breakdown
Transyt 1880EL Controller Assembly (per City of Denton Spec )
2 Phase - $4400 OOea 4 Phase - $5100.00ea 8 Phase - $5798.00ea
These above prices apply as follows in 3 delivery shipment schedule-
(1) Delivered 30-45 ARO - FOB DESTINATION : Reference (TLS GHAN
Qty Two - 2 Phase Controllers - $4400.00ea
Five - 4 Phase Controllers - $5100 OOea /TOTAL $40,098 00
One - 8 Phase Controllers - $5798.00ea
(2) Delivered per City of Denton release date to be specified
Qty: Two - 8 Phase - $5798 OOea $11,596.00 TOTAL
FOB DESTINATION
(3) Delivered per City of Denton release date to be specified
Qty Four - 8 Phase Controllers - $5798 OOea TOTAL $23,192 00
Reference (TMP GRANT) FOB DESTINATION
All above release must occur within year of 1991 and Transyt Corp.
notifies that all future orders must be in quanities of (10)minimum
Transyt Corp also to hold pricing,no longer offer 2 4wi
r 4 Phase.
Traffic Engineering & Controls, Inc & Transyt Corp l
l present
City of Denton with a contract price guarantee for (o ) year from
date of this quotation renewable by agreement of both parties with
provisiop..,,C.o- (Cost of Living Increase)
Kevin B.
CITY of DENTON, TEXAS MUNICIPAL BUILDING / DENTON TEXAS 76201 / TELEPHONE (817) 566 8200
MEMORANDUM
DATE January 25, 1991
TO Tom Shaw, Purchasing Agent
FROM Jerry Clark, Director of Engineering & Transportation
SUBJECT Transyt Controller Purchase
I have enclosed the final pricing data from Traffic Engineering
and Controls, Incorporated for the Transyt Controllers to be
purchased in 1991
The projects that these will be used on include the following
Phase I TLS Grant - Bell Avenue
a) 8 Controllers
Phase II Controller Upgrades - McKinney At Audra and
Windsor/Sherman
a) 2 Controllers
Phase III TM Grant - Eagle Drive
a) 4 Controllers
The controllers will be purchased in phases as described
above Phases 1 and 3 will be reimbursed by the State 758 of
unit cost Budget impact will be negligible since we will also
be reimbursed for labor and minor equipment These should
cover most of the cost of our 258 participation in the
controllers
Transyt equipment is necessary to insure compatibility with our
"Transyt Closed Loop System" This also minimizes the part
storage and repair technique expertise necessary in repair work
We have also completed recent contact with other cities Our
costs are lower in comparison to others in that most
controllers range from $6,000 - $7,000 except the one or two
bargain brands with limited features
Please process the 1991 controller order to Council for
consideration on February 5, 1991
e )rry CI
rc
09
19~ isv r, ~ 23
CITY of DENTON, TEXAS
MUNICIPAL BUILDING / DENTON TEXAS 76201 / TELEPHONE (817) S66 8200
MEMORANDUM
DATE January 25, 1991
To Tom Shaw, Purchasing Agent
FROM Jerry Clark, Director of Engineering & Transportation
SUBJECT TLS and TM Grants
The City of
Denton has recently received 2
grants from
the
State of Texas for traffic control equipment
upgrades I w
ill
detail the
exact dollar values the State
is providing
not
including ci
ty participation Our TLS grant
is for $37,470
34
to be spent
to upgrade the equipment on Bell Avenue The
TM
grant is for
$54,310 11 to upgrade equipment on Eagle Drive
and
build a turn
lane for Carroll at University
Each grant has provisions for 758 reimbursement with 258 city
participation The grants are placed on a tight 6 month time
line at which the monies are forfeited if not spent Therefore,
all transactions will occur in the 1990-91 Budget
Please encumber each phase of the order at the time of the
order We are working with accounting to set up accounts tied
to each grant (as referenced in attached purchase request)
This accounting method will keep us from being locked out of
our budget appropriation for traffic signals, signs, and
markings
Please keep in mind these are grant
reimbursed after the purchase
Jer y Cla k
0941E
accounts and will be
DATE FEBRUARY 5,1991
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT PURCHASE ORDER #11970 TO DACO INC IN THE AMOUNT OF
$13,000 00
H MMEXPAXIPE We recommend purchase order #11970 to DACO Inc
in the amount of $13,000 00 be approved
PUMMARX This purchase order is for the single source purchase of
two remote terminal units (RTU) to supply telemetry communication
from the Lewisville/Ray Roberts Hydro projects to the City of
Dallas The remote units used by the City of Denton are not
compatible with Dallas remote These new remotes will allow for
telemetered information concerning the rate of water flow to be
relayed from the hydro plants to the Dallas pumping division at
White Rock Control Center The City of Denton will own these
units and the City of Dallas will pay for telephone lines and
maintenance of the units
Due to strict requirements for compatibility with the Dallas
system this product is a single source item
These sole source high tech RTU's are protected by design patents
and software copyrights exempting them from the bid process
Public Utility Board recommends approval
11A.CKHORD Purchase order #11970, DACO Inc Quotation DAL-3626
PROCIRAM~,_D) gAR~MKZI~_QR_StR4L1~eE_AFF) PEEP City of Denton, City of
Dallas, Lewisville/Ray Roberts Hydro projects
F.15SCAL-IMPACT These units will be purchased from Lewisville/Ray
Roberts revenue bonds Acct #612-080-RB90-JR07-9235
#612-080-RB90-JL05-9235
Respectfuullly submitted
4ld V 1
City Manager
Approved by
Name Tom D Shaw, C P M
Title Purchasing Agent
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HAVE ALLERT CO OF OALLM INC
P O Bow 184a4e imine Ye"s Yagis
AM 21A,989.1ao8 FAX 421418a"V23
WATS (800) 821 3449
,
,
h llanuirv 10, 1991
City of Denton
901 A Tw as street
Denton, TA 76201
Attention 1'r. Jac ClIerri
subject 61FI RTU for City of Dallas
Reference Our Loleoon of 1/10/91
Doer 11r Cherra.
Quotation DAL-3626
Revision 1
Ile are pleased to propovu th0 foll0win!' foil your consideration
14 2 on OEI 11060 RTU's (itch aonaiabinr of the tollowlndt
16 - :tatua
a - Analog; (4-20 wA)
4 COnLr01 (dil+itnl)
1 - QD60 oabi nvt - 2111, 11 a ?(1" W x 10w 1)
i - Hester and taoroosLaL
1 - Utterly baolrup
1 - get documentation to source codes '611500 00/RTU
Moto Aaovo 1ttU,1 Lo oolnlLunicaLu with Dudlsa QUIC3 IV at 11hite Rook
DhLIVLRY 16 weeps A)10
FOB. Denton, T°
TIT'1', I1ut 60 days - A servlue cnart,c of 1-1/2% per month will be
onarg;ed Lo all invoiuus wliuh are 30 days past duo,
'le approcintu ttlln opportunity to hu of sorvace to you and hope Lhe above
4111 ,t,ub t4 to ,gout approval. Prices LluoLed above are good for thirLy
(lays I110 'IatL' (PI Ilt:L Quotat1011. An otdor rusulLln,( frogs this Quotation
IeuIL lir ct_d to. DACO, P 0 Uox 1543116, llviii, , i,,, L 7y015
la )lol. 0°ould have any quastioilu or if we L 111 Ili of 5" +rL t ^ ~r - list in qtly
way, ill( u•(c ao uoL hesitate Lo call on u..
Beat rc;n, u..,
DACO/D V0~1T C ,01 DALLAS, IPIC.
~h e
AnMbtlM~grMd PWOawgBe