1991-017ORDINANCE NO -D /
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVID-
ING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING FOR AN
EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated com-
petitive bids for the purchase of necessary materials, equipment,
supplies or services in accordance with the procedures of state law
and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed
and recommended that the herein described bids are the lowest re-
sponsible bids for the materials, equipment, supplies or services
as shown in the "Bid Proposals" submitted therefor, and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the ma-
terials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Bid Proposals" on file in the Office of the City's Purchasing
Agent filed according to the bid number assigned thereto, are here-
by accepted and approved as being the lowest responsible bids for
such items
BID
ITEM
NUMBER
NO
VENDOR
AMOUNT
1187
All
Recreational Surfaces
$14,299 00
1206
All
Suburban Propane
See Exhibit A
1212
All
Metroplastics Inc
$13,986 00
1214
All
Martin Eagle Oil
See Exhibit B
1205
All
Wesco
See Exhibit C
SECTION II That by the acceptance and approval of the above
numbered items of the submitted bids, the City accepts the offer of
the persons submitting the bids for such items and agrees to pur-
chase the materials, equipment, supplies or services in accordance
with the terms, specifications, standards, quantities and for the
specified sums contained in the Bid Invitations, Bid Proposals, and
related documents
SECTION III That should the City and persons submitting ap-
proved and accepted items and of the submitted bids wish to enter
into a formal written agreement as a result of the acceptance, ap-
proval, and awarding of the bids, the City Manager or his desig-
nated representative is hereby authorized to execute the written
contract which shall be attached hereto, provided that the written
contract is in accordance with the terms, conditions, specifica-
tions, standards, quantities and specified sums contained in the
Bid Proposal and related bid documents herein approved and ac-
cepted
SECTION IV That by the acceptance and approval of the above
numbered items of the submitted bids the City Council hereby autho-
rizes the expenditure of funds therefor in the amount and in accor-
dance with the approved bids or pursuant to a written contract made
pursuant thereto as authorized herein
SECTION V That this ordinance shall become effective imme-
diately upon its passage and approval
PASSED AND APPROVED this. day of CJ~ 1991
BOB CASTLEBERRY, MAYOR
ATTEST
JENNIFER WALTERS, CITY SECRETARY
BY
APPROVED AS TO LEGAL FORM
DEBRA A DRAYOVTTCH. CTTV ATTnRNF.V
BY
EXHIBIT A
BID U 1206
BID NAME PROPANE CONVERSION
OPEN DATE 1-15-91
ACCOUNT #
#
.
I QTY
I
I
I
ITEM DESCRIPTION 1
1
1
I
1 1
I
1
I
ANNUAL LEASE PRICE FOR I
I
I
I
STORAGE TANK & DISPENSER I
2
I
I
I
LABOR CONVERSION I
I 4
IA
FUEL INJECTED 4-DR SEDAN i
I 4
IB
FUEL INJECTED PU & TRUCKSI
1 2
I
IC
I
CARBURETED PU & TRUCKS I
3
I
I
I
ANNUAL LEASE PRICE PER I
I
I
CONVERSION KIT I
1 4
IA
FUEL INJECTED 4-DR SEDAN I
1 4
IB
FUEL INJECTED PU & TRUCKSI
1 2
I
IC
I
CARBURETED PU & TRUCKS I
4
117000
1
I
FUEL COST ADDER OVER I
I EST
I
FMOCD POSTING I
I
I
I
I
(TRANSPORTATION/PROFIT) I
1
I
I
I
I
I
I
I
I
I
I
I
I
DELIVERY I
i
I
I
1
I
SUBURBAN
PROPANE
VENDOR
$1 00
$320 00
$240 00
$200 00
$1 00
$1 00
$1 00
$0 135
5 DAYS
EXHIBIT B
BID #
BID NAME
OPEN DATE
1214
#2 Diesel
for Electric Production
January 24, 1991
I
I MARTIN EAGLE
I OIL
i
I
# I QTY
_1
lestimated
I
1 11,000,000
I gallons
I
I
I
I
I
I
I
I
I
I
I
ITEM DESCRIPTION
#2 DIESEL FUEL OIL FOR
ELECTRICITY GENERATION
NET PRICE
TRANSPORTATION/PROFIT
Delivery
VENDOR
DFW OPIS AVG
$0 0100
1 DAY
DATE FEBRUARY 5, 1991
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID #1187-SYNTHETIC FLOOR REPAIR NORTH LAKES
RECREATION CENTER
EEQQMMENPA73Q13 We recommend this bid be awarded to the only
bidder responding Recreational Surfaces Inc in the amount of
$14,299 00
29MMAE1 This bid is for the repairs to the synthetic floor in
the North Lakes Recreation Center Gym The floor was damaged by
flood water in April and May 1990 The damage has been reviewed
by a representative from the Federal Emergency Management Agency
and repairs have been authorized Federal Emergency Management
Agency has committed to reimburse for 75% the cost of repairs
Fhe balance will come from 1990-91 budget funds
BAQKQEQUEP Tabulation sheet
PRQQEAMSi_DE$A$_TM$PT__QE__QEOQg_AFEEQTED Park and Recreation
Department and Building Operations Division
FIaQA&-IRAQ 75% reimbursed from Federal Emergency Management
Agency Funds 10% from 1990-91 budget funds
Approved by
Name Tom D Shaw, C P M
Title Purchasing Agent
Respect llly/ submitted
v
Cloy V Harrell
City Manager
TS/jh
115 DOC
BID # 1187 I
I RECREATIONAL
BID NAME SYNTHETIC FLOOR/NORTH LAKES I SURFACES
I INC
OPEN DATE December 18, 1990 I
# I QTY I ITEM DESCRIPTION 1 VENDOR
-I I 1
I I I
1 1 Lot (Resurface Synthetic Floor ; $14,299 00
I I I
I I I
2 I (Number of Days to Complete I 7 Days
I I I
VENDOR
DATE FEBRUARY 5,1991
X_CORR9jQ_REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID #1205-STREETLIGHT HEADS
REQQMMRggATIQR We recommend this bid be awarded to the low
bidder meeting specification, Wesco, in the total amount of
$35,899 70
MUM This bid is for Streetlight heads and lamps to
replace warehouse stock These heads are used by the
Electric Distribution Service Department in replacement of
damage or faulty streetlights
BACKQRQQTNp Tabulation sheet, Memorandum from Don McLaughlin
dated January 22, 1991
PRQQRAMiSa_QEgARTMRjyT_O$_QRQiJPlS_AFFECTRD Warehouse, Working
Capital & Electric Distribution-Service Department
FISQAj{_TMEAQT Budgeted warehouse acct #710-043-0582-8708
Respect lyysubmitted
v /
Lloyd Harrell
City Manager
Prepared by
C' i 4,OQ- -
Name Denise Harp--ool
Title Senior Buyer
Approved
Names Tom D Shaw
Title Purchasing Agent
DH/jh
109 DOC
BID 1205 I I I I
I I I I 1
BID STREE7LIG m HEADS I ODCM & co ICLM4WS SUPPLY I TEKIE INC INEism ELEL cI PRIEM
I I I I I INC
OPEN DATE 1-15-91 I 1 1 1 1
# I
I
riw msORImm I VENDOR
1
I VENDOR I
VENDOR I
VENDOR I
VENDOR I
-
I I
I
I
I
1 I
I
28576-550 SfREEIUGHT I N/B
I
1 $58 10 1
I I
$46 00 1
$48 75 1
$58 95 1
2 I
I
28576-600 SPREE7LICHr I
I
I $59 74 1
I I
I
$57 20 1
I
$60 75 1
I
$60 55 1
3 1
I
28576.300 STRE9AJCHT I
I
I $51 93 1
I I
I
$46 00 1
I
$48 75 1
I
$52 65 1
4 1
i
28576-750 SrREMLIGHT I
I
I $109 15 1
I I
I
$90 50 1
I
I
$96 15 1
I
$108 25 1
I
I
ALTERNATE I
I
I $87 93 1
I I
$82 65 1
I
$87 65 1
I
$87 15 1
5 1
I
28576-700 I
I
I $117 43 1
I I
I
$92 65 1
I
$98 20 1
I
$116 35 1
I
I
ALTERNATE I
I
I $100 00 I
I
I
I
I
I
I
$98 95
6 1
I
28576-725 SrREEMICau I
I
I
I $117 43 1
I I
I
$93 80 1
I
$99 45 1
I
$116 35 1
I
I
ALTERNATE 1
I
I $99 90 1
I I
I
I
I
I
I
$99 00 I
7 1
I
28550-560 LAW I
I
I $12 35 1
I I
I
$16 08 1
I
$17 05 1
I
$23 75 1
I
I
ALTERNATE I
I
I $12 60 1
I I
I
I
I
I
I
I
I
I
I
I I
WFXO IWATSON EkLRRICI
I sUPPLY I
R I
-I
risen DEscRimcN I
I
VENDOR I
I
VENDOR I
I
1 1
I
28576-550 SnWTLIGHT I
I
$45 10 1
$48 90 1
2 1
I
28576-600 SrREETUGHr I
I
I
$5620 1
I
$60 90 1
3 1
I
28576-500 SPAE MGHT I
I
I
$45 10 I
I
$48 90 1
4 1
I
28576-750 STREETLIGHT I
I
I
$89 00 1
I
I
$96 43 1
I
I
ALTERNATE 1
$81 12 I
I
I
5 1
I
I
28576-700 I
I
I
$90 92 I
I
I
$98 48 1
I
I
ALTERNATE I
I
I
I
6 1
I
I
28576-725 SrH=GHr I
I
I
$92 10 1
I
I
$99 74 1
I
I
ALTERNATE I
I
I
I
7 1
I
I
28550-560 LAMP 1
I
I
$14 50 1
I
I
$17 13 1
I
I
ALTERNATE I
I
I
I
I
I
I
CITYof DENTON MUNICIPAL UTILITIES/ 901 A Texas Street/ Denton TX76201
M E M O R A N D U M
TO Denise Harpool, Purchasing Buyer
FROM Donald L McLaughlin, Electric Engineer Administrator
DATE January 22, 1991
SUBJ BID 1205
Award bid 1205 to low bidder, WESCO On item 28576-750
Streetlight purchase the alternative bid American Electric
catalogue number 113-06733 Shortly, I will send you an update
of the specifications
DLM th c~
01221164
61 G Ili U ih i 1661
DATE FEBRUARY 5, 1991
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID #12o6 - PROPANE CONVERSION PILOT PROGRAM
EECUMMEMpAIM We recommend this bid be awarded to the lowest
bidder Suburban Propane in the estimated amount of $13,576 00 for
labor to install along with a one (1) year lease of conversion
equipment, and approximately 17,000 gallons of propane fuel
UM AX This bid is for a one (1) year lease and the labor to
install propane conversion kits on ten (10) vehicles The
vehicles being converted for the pilot program are for four (4)
door police sedans, one (1) 1/2 ton pickup truck, three (3) 3/4
ton pickup trucks, one (1) 1 ton flat bed truck and one (1) 1 ton
service truck These units were chosen as random samples of our
fleet that have comperable units that will continue to operate on
gasoline Logs will be kept on both types of fuel for comparison
on cost and operation The test program will run for one year or
until it is determined to be adversely affecting the designated
vehicles
The quantity of fuel on the bid 17,000 gallons, is an estimate
and the per gallon prices will also vary according to AMOCD
posting as listed in Butane/Propane News Transportation and
profit are bid firm at 1350 per gallon
Included in the bid is the use of a fuel storage tank, a
refueling facility and training in the handling of propane and
the mechanical operation of the conversion equipment
It is our intent and desire to have preliminary figures on the
conversion program in time for consideration during the budget
process
~A~K~RUUMP Tabulation sheet
PROUg®ME~__UEFAgTMEM~___UR__U$UUPE___AFFUM Fleet Operation
Division, Motorpool and divisions participating in the pilot
program
FISCAL_XMgACT The pilot program will be funded from working
capital budget funds The fuel will be funded from 1990-91
budget funds for fuel purchases
Preliminary cost figures indicate a savings in fuel cost
significant enough to offset the labor and lease payments
FEBRUARY 5,
Page 2 of 2
CITY COUNCIL
1991
REPORT
Prepared by
~
Name Tom D Shaw, C P M
Title Purchasing Agent
Approved
=LT
Name Tom D Shaw C P M
Title Purchasing Agent
Respec ulllyy submitted
v
T-
Lloyd Harrell
City Manager
TS/,jh
118 DOC
BID #
BID NAME
OPEN DATE
ACCOUNT #
1206
I
I
PROPANE CONVERSION I
I
1-15-91
I
I
I
I
UBURBAN
PROPANE
I
I
1
I
I
I
I
I
I
# I QTY I
-I I
ITEM DESCRIPTION I
I
VENDOR
1
I
I I
1 1 1 1
I
ANNUAL LEASE PRICE FOR I
I
I
I I
I I
STORAGE TANK & DISPENSER I
$1
00 i
2 I I
I
LABOR CONVERSION I
I
1
1 4 IA
FUEL INJECTED 4-DR SEDAN I
$320
00 I
1 4 IB
FUEL INJECTED PU & TRUCKSI
$240
00 I
1 2 IC
I I
CARBURETED PU & TRUCKS I
$200
00 1
3 I I
I
ANNUAL LEASE PRICE PER I
I
I
I I
CONVERSION KIT I
14 iA
FUEL INJECTED 4-DR SEDAN I
$1
00 I
I 4 IB
FUEL INJECTED PU & TRUCKSI
$1
00 I
1 2 IC
I I
CARBURETED PU & TRUCKS I
$1
00 I
4 1170001
I
FUEL COST ADDER OVER I
I
I
I EST I
FMOCD POSTING i
I
1 I
I I
(TRANSPORTATION/PROFIT) I
1
$0 1
35 I
1
1 1
I I
1 I
I I
I I
1 1
DELIVERY 1
I
I
I
I
I
5 DAYS
1
I
I
I
I
I
ENDERBY
VENDOR
$1 00
$420 00
$420 00
$420 00
$32 50
$32 50
$32 50
$0 185
30 DAYS
NORTHWEST
BUTANE
VENDOR
$1 00
$250 00
$150 00
$150 00
$155 00
$155 00
$100 00
$0 12
7 DAYS
DATE FEBRUARY 5,1991
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM: Lloyd V Harrell, City Manager
SUBJECT BID #1212-FIBERGLASS TANKS
REQQI.9L`EXPAUDA We recommend this bid be awarded to the low
bidder meeting specification, Metroplastics Inc , in the total
amount of $13,986 00
3PHARY This bid is for purchase of two fiberglass tanks for
storage of demineralized water at the Electric Production Plant
RACKQRQjZjP Tabulation sheet, memorandum from Jim Thune
?RQQRALI~F,_PgARTf1ENT_QR_~BQIIES_AFE~~T~P Electric Production
FI~QAj,_~MgA~g Budgeted funds account #610-080-0251-9205
Resp fully submitted
4W vll
Lloyd V Harrell
City Manager
Prepared by
- 0.r" yp,Q~
Name Denise Harpoolv
Title Senior Buyer
Approved
Name Tom D Shaw,C P M
Title Purchasing Agent
DH/jh
114 DOC
BID # 1212 I I
I I
I METROPLASTICS I
BID NAME Fiberglass Tanks I INC I
I I
I I
OPEN DATE January 24, 1991 I I
I I
# I QTY I ITEM DESCRIPTION I VENDOR I
_I I I I
I I I I
1 I 2 1 121 DIAMETER X 201 FILAMENT 1 $6,993 00 1
I I WOUND FIBERGLASS DEMINERALIZEDI I
I I WATER STORAGE TANKS PER SPECS I I
I I I I
I I Delivery 1 55 DAYS I
I I Addendum Acknowledged? I YES I
I I I I
I I (Alternate Bid I
I I 1 $6,456 00 I
I I 102 Ft Dia x 18 Ft)1
ASSOCIATED
FIBERGLASS
ENGINEERS
VENDOR
$10,981 00
42 DAYS
YES
CITY OF DENTON, TEXAS
ELECTRIC PRODUCTION DIVISION 1701 SPENCER ROAD DENTON TEXAS 76205
TO Denise Manning, Purchasing Agent
FROM Jim Thune, Superintendent of Electric Production
DATE January 28, 1991
SUBJ BID NO 1212 - FIBERGLASS TANKS
Regarding the above referenced bid, please recommend to Council acceptance of
low bid from Metroplastics These tanks will provide additional
demineralized water storage capacity in efforts to improve make up water
reliability and delay the need for a demineralizer upgrade Funding for this
item was approved in the 1991 Capital and 0 & M budgets
Thank you,
f r 1(ifn{~
une, Superintendent of Electric Production
JT/ks
cc Ernie Tullos, Director of Electric Utilities
Bob Nelson, Executive Director of Utilities
File Requisition #126467
XXVI
IZ - t',j~ 6, i-A
DATE FEBRUARY 5,1991
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID #1214- #2 DIESEL FOR ELECTRIC PRODUCTION
3EQQMM~flpA~~Q3 We recommend this bid be awarded to the lowest
bidder Martin Eagle 011 at $ 01 per gallon markup plus DFW
0 P I S average price per gallon On January 24, 1991 the cost
was $ 7325 per gallon Estimate of expenditure is $742,500 00
aQMMAE$ This bid is for the possible purchase of large
quantities of #2 Diesel fuel, which maybe used for Electric
generation in peak usage periods, brought on by extreme cold
weather This bid selected a vendor and set a mark up or
delivery price in case this fuel is needed The DFW 0 P I S
average (Oil Pricing Information Service) price may fluctuate but
the mark up will remain the same The bid states fuel will be
purchased as needed or possibly none at all
&A"22DRRD Tabulation sheet, Memorandum from Jim Thune
$$QQ$AMa~s_pFspAPTMpg~_Q$_QgQyg~S_AFFEQTBD Electric Production
FIAQAp-1MPAQ7 Budgeted funds acct #610-080-0251-8202
Respect ulllyy submitted
v
Llo- V Harrell
City Manager
Prepared by
Name Denise Harpool
Title Senior Buyer
Approved
Izz-
-
Name Tom D Shaw, C P M
Title Purchasing Agent
DH/jh
116 DOC
BID #
1214
1
1 1
1 1
1 MARTUN EAGLE
I NATIONAL OIL I DODG1"
i FEEDER DIST I
BID NAME
1Y2 Diesel
I OIL
I & SUPPLY CO I DISTRIBUTING
I I
for Electric Production
I
I IT I
I I
OPEN DATE
Jamrary 24, 1991
i
I
I I
I I
I I
I I
I
I I
I I
# i QTY I
I I
ITEM DESCRIPTION
I VENDOR
I
I VENDOR I VENDOR
I VENDOR I
_
I I
I I
lestimated I
I
I
I I
I I
I
1 11,000,000 1
#2 DIESEL FUEL OIL FOR
I
I
I I
I I
I I
I I
I gallons I
1 I
ELECTRICTTY GENERATION
I
I i
1 1
I l
NET PRICE
I
I DFN CPIS AVG
I I
I I N/B
I I
I DFN MIS AVG I
I I
I +
I +I
I +I
I I
I I
I I
I I
TAANTORTATION/PROFTT
1 $0 0100
I
I
I
I $0 0429 1
I I
I I
I I
I $0 0150 1
I I
I I
I
i I
I I
I I
I I
elivery
I
I
I 1 DAY
I
I I
I I
I 1 DAY I
I I
I
I I
I I
I 1 DAY I
I I
NOT DEN
OPIS AVERAGE
NET PRICE
CITY OF DENTON, TEXAS
ELECTRIC PRODUCTION DIVISION 101 SPENCER ROAD DENTON TEXAS 76205
TO Denise Manning, Purchasing Agent
FROM Jim Thune, Superintendent of Electric Production
DATE January 28, 1991
SUBJ BID NO 1214 - #2 DIESEL FUEL
Regarding the above referenced bid, please recommend to Council acceptance of
low bid from Martin Eagle This order is for the fuel oil to be burn in the
steam boilers should it be necessary due to curtailment of fuel gas
Thank you,
it 1*4-l--
une, Superintendent of Electric Production
JT/ks
cc Ernie Tullos, Director of Electric Utilities
Bob Nelson, Executive Director of Utilities
File Requisition 0126498
XXVI
cz E c, 10 6 i al 661