1991-0102651L-1/3689
ORDINANCE NO 9~-010
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT
FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES,
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING
FOR AN EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials, equip-
ment, supplies or services in accordance with the procedures of
state law and City ordinances, and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefor, and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the
materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered
bids o-materials, equipment, supplies, or services, shown in the
"Bid Proposals" on file in the Office of the City's Purchasing
Agent filed according to the bid number assigned thereto, and
described in the attachments hereto, are hereby accepted and
approved as being the lowest responsible bids for such items
BID
ITEM
NUMBER
NO
VENDOR
AMOUNT
1191
2,5
Bill Utter Ford,
Inc
79,707
75
1191
3,4
Karl Klement For
d
39,778
50
1193
1,2
Summit White GMC
Trucks, Inc
57,932
17
1193
3
Ft Worth Truck
Supply
8,780
1
00
1194
1
Bill Utter Ford,
Inc
35,987
00
1194
2
Altec, Ind
39,873
00
1198
All
Naylor Supply
14,608
00
1204
All
Siemens C/O Len
T Deloney
60,800
00
SECTION II That by the acceptance and approval of the above
numbere tems of the submitted bids, the City accepts the offer
of the persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in accor-
dance with the terms, specifications, standards, quantities and
for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION III That should the City and persons submitting
approve and accepted items and of the submitted bids wish to
enter into a formal written agreement as a result of the accep-
tance, approval, and awarding of the bids, the City Manager or
his designated representative is hereby authorized to execute the
written contract which shall be attached hereto, provided that
the written contract is in accordance with the terms, conditions,
specifications, standards, quantities and specified sums contained
in the Bid Proposal and related bid documents herein approved and
accepted
SECTION IV That by the acceptance and approval of the above
numbered items of the submitted bids the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written
contract made pursuant thereto as authorized herein
SECTION V That this ordinance
imme ate y upon its passage and approv~
PASSED AND APPROVED this
ATTEST
JENNIFER WALTERS, CITY SECRETARY
BY _
APPROVED AS T LEGAL FORM
DEBRA AA D~~RnAYOVITCH, CITY ATTORNEY
BY i_~"l1tdC
shall become effective
PAGE TWO
DATE January 22,1991
OITl_OORROIO_REPQRT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID #1191-FLEET VEHICLES
RECOMMERDATIQW Council approve award of bid to the low
bidders meeting specifications as follows
Bill Utter Ford, Inc amount of $79,707 75 for
(#2) 1 each Mini-Van at $12,622 75 each
(415) 5 each 1 Ton Cab/Chassis at $13,417 00 each
Karl Klement Ford in the amount of $39,778 50 for
(#3)
3 each
1/2
Ton
Pickup at $9,460 23 each
($8,799
41
base
+ $660 82 for A/C)
(#4)
1 each
3/4
Ton
Cab/Chassis at $11,397 81 each
and reject bid received on Item #1
51EMAZI Only one bid was received on item #1 and it was
greater than the budgeted amount Vendor quoted a stock
vehicle which included many optional items not required in
the specification The following vehicles are scheduled
Motorpool replacements The items they are replacing are no
longer economical to maintain
_ITEM
#2 Municipal Lab
#3 Electric Metering
Residential Solid Waste
#4 Electric Distribution
#5 Electric Distribution
Water & Sewer Field Svc
REPLAQEE
'82 Plymouth
(1) each
183 Dodge
(1) each
183 Dodge
t84 Dodge
(1) each
184 Dodge
(4) each
(2),84 &
(2)'85 Dodges
One 1/2 ton pickup (Item #3) is a fleet addition for
Electric Metering as approved during the budget process
$AQKORQYMD Tabulation sheet
PROO~AME~__PERARTMERT__QR__QRQyEE__AEFEOTED Motorpool and
Departments referenced in summary
Page 2 of 2
City Council Report
January 22, 1991
FISCAL IMPACT Motorpool and 1991 Budgeted Funds
Respectfu ly submitted
Llo V Harrell
City Manager
Prepared by
Name Melanie Harden
Title Buyer
Approved
Name Tom D Shaw, C P M
Title: Purchasing Agent
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DATE January 22,1991
QI~Y_QOgjyC II~.,_REPQRT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID #1193-TRUCKS & DUMP BODIES
RE92MMENRAIIQX Council approve award of bid to the low
bidders
Summit White GMC Trucks Inc, Total of $57,932 17 for
#1 (1 each) 20,200 GVW Cab/Chassis at $18,087 45 each
X12 (2 each) 28,000 GVW Cab/Chassis at $19,922 36 each
Ft Worth Truck Supply, Total of $8,780 00 for
#3 (2 each) 6-7 cy Dump Body at $4,390 00 each
E0MARY This bid is for the purchase of two cab/chassis
trucks with dump bodies for Water & Sewer Field Services and
one 1 1/2 ton cab/chassis for Water Reclamation These are
motor pool replacement items for two (2) 1984 Ford dump
trucks and one (1) 1984 1 ton Dodge
RAMQ$UND Tabulation sheet
?RQSRAM~~_PE?AR~MEN~__QR_QRQSIRR__AEFESaT_ED Water and Sewer
Field Services, Water Reclamation, Motor pool
11RQAja_IMRAQ1i Motor pool funds and 1991 Budgeted Funds for
Water and Sewer Field Services and Water Reclamation
411e8peMq ully submit ted
Harrell
ager
Prepared by
-lan--q -
Name Me anie Harden
Title Buyer
Ap oved
Name Tom D Shaw, C P M
Title Purchasing Agent
MH/,jh
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DATE January 22,1991
¢ITY_COU~yCIL_REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID #1194-DIGGER DERRICK & TRUCK
REUMMUM AMN Council approve award of bid to the low
bidders meeting specifications
Item #1 Truck Cab/Chassis to Bill Utter Ford Inc for a
total $35,987 00
Item #2 Derrick to Altee Ind for a total of $39,873 00
SUMMARY This bid is for the replacement of a 1981
International linebody digger derrick and truck for Electric
Distribution It is a scheduled motor pool replacement
item
E,ACIS.QEOy23L Tabulation sheet
MQZAMZj__-pEPA$TMEXI__-Qg___9HM---AEFEETED~ Electric
Distribution and Motor Pool
FIagAL__IMPAU Electric Distribution and Motor Pool
Replacement Budgeted Funds
Respee fully submitted
6~-
lo Harr
Cit -
y y Manager
Prepared by
Name Me anie Harden
Title Buyer
Approved
- -
ame Tom D Shaw, C P M
Title Purchasing Agent
MH/jh
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DATE January 22,1991
Q~TY_COUEQIQ_gEPQ$~
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID #1198 HIGH PRESSURE HOSE AND REEL ASSEMBLY
$EQOMMEIPATIQN We recommend this bid be awarded to the only
bidder bidding all items, Naylor Supply in the amount of
$14,608 00 not including the optional tool box
EEMMARX This bid is for the purchase of a portable high
pressure hose and reel assembly The unit is designed to
allow the Water and Sewer Field Service department access to
areas otherwise unacceptable with existing sewer flushing
trucks The unit is small, can be maneuvered in confined
spaces and will fit through gates etc The bid includes the
reel assembly, 20 hp gasoline engine, 2000 psi pump, 600 of
hose and transportation trailer
EAEKQ$OgEp Tabulation sheet
PROQ$AMEN_gEgA$TMEg~_Qg__Q$OypE_AFFEQTED Water/Sewer Field
Services
FIECAE_IMPACT This is a 1990-91 budget expenditure Funds
are available in account #620-080-0471-9104 machinery and
equipment
Respec uy submitted
Cloy V Harrell
City Manager
Ap oved by
Name Tom D Shaw, C P M
Title Purchasing Agent
TS/jh
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DATE January 22,1991
~~TY_COpR~I~_REPOR~
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID #1204-69 KV CIRCUIT BREAKERS
RMOMRRPA1I21 Council approve award of bid to the low
bidder meeting specifications, Siemens c/o Len T Deloney
Cc , in the amount of $60,800 00
UMMAU This bid is for the purchase of two (2) 69 KV
Circuit Breakers at a unit price of $30,400 00 These will
be for the upgrade of Kings Row Substation
$AU2ROQRp Tabulation sheet
PRO~RAM~y_DEgARTMRRT_QR_gROQP_AFFR~TER Electric Metering
FI1CAR_IMPA21 BUDGETED funds are available in account
#612-080-RB90-F000-9217
Respectfully submitted
y tar
City anager
Prepared by
Name M lanie Harden
Title Buyer
Approved
Name Tom D Shaw, C' P M
Title Purchasing Agent
TS/jh
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