1990-183ORDINANCE NO.
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES; PROVID-
ING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials, equip-
ment, supplies or services in accordance with the procedures of
state law and City ordinances; and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefor; and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the
materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Bid Proposals" attached hereto, are hereby accepted and approved
as being the lowest responsible bids for such items:
BID
ITEM
NUMBER
NUMBER
VENDOR
AMOUNT
1154
IA & IIA
F.J. Business
Forms $20,070.00
1166
1-20
Wesco
See Exhibit A
1166
21-32
Wesco
See Exhibit B
1166
33-37
Temple Inc.
See Exhibit C
1172
All
Case Power and
Equipment $70,302.00
SECTION II. That by the acceptance and approval of the above
numbered items of the submitted bids, the City accepts the offer of
the persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards quantities and
for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents.
SECTION III. That should the City and persons submitting
approved and accepted items and of the submitted bids wish to enter
into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his
designated representative is hereby authorized to execute the
written contract which shall be attached hereto; provided that the
written contract is in accordance with the terms, conditions,
specifications, standards, quantities and specified sums contained
in the Bid Proposal and related bid documents herein approved and
accepted.
SECTION IV. That by the acceptance and approval of the above
numbered items of the submitted bids the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written contract
made pursuant thereto as authorized herein.
SECTION V. That this ordinance shall become effective
immediately upon its passage and approval.
PASSED AND APPROVED this the 110C day of X., 1990.
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY*
APPR ED AS 4TO LEGAL FORM:
DEBRA A. DRAYOVITCH, CITY ATTORNEY
BY:
U Z-Cs/i"t
4
CASTLEBERRY,
Page 2
DATE: November 20, 1990
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID #1154-BROCHURES FOR PARKS & RECREATION
RECOMMENDATION: Council approve award of Bid 41154 to the
lowest bidder, F.J. Business Forms, at a cost of $286.71m
for a 48 page brochure to be produced twice per year. The
estimated annual cost of $20,070.00 is based on 35,000
brochures per publication.
SUMMARY: This bid is for the printing, advertising within,
and distribution of brochures for the Parks and Recreation
Department.
BACKGROUND: Tabulation Sheet.
PROGRAMS, DEPARTMENT OR GROUPS AFFECTED: Parks & Recreation
Department and citizens of Denton.
FISCAL IMPACT: This is a budgeted item in the 190-91 fiscal
year budget.
Respec lly submitted:
011
Wj0&e
Lloy V. Harrell
City Manager
Prepared by:
ame: Melanie A. Harden
Title: Buyer
Approved:
Name: Tom D. Shaw, C.P.M.
Title: Purchasing Agent
TS/jh
081.DOC
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aID n
DID NAME
OPEN DATE
ACCOUNT #
! 1 QTY 1
'
-----1
I '
2' '
3 i
4' '
51 1
6'
71 1
8'
9
11 ,
11.
12' '
131 1
14i i
151
161 '
171 1
1.
1
'
201 .
1166
ELECTRIC METERS CURRENT
TRANSFORMERS, METER
SOCKETS
11-8-90
ITEM DESCRIPTION
METERS
EXHIBIT A
1
WESCO 1
'
1 i
'
I
VENDOR
151.50 / 43.20 1
151.50 / 136.001
134.00 / 29.50 1
134.00 / 136.501
1208.00 1 158.001
1330.00 / 245.001
1370.00 ! 288.001
1335.00 / 265.001
1375.00 / 278.001
1375.00 1 295.001
1415.00 1 311.001
1415.00 1 311.001
1411.00 / 320.001
1419.00 / 325.001
1440.00 / 322,001
1439.00 1 322.001
1424.00 / 337,001
1318.00 / 145.001
1390.00 i 316.001
1134.00 / 39.00 1
AID u
DID NAME
OPEN DATE
ACCOUNT I
I DTY I
'
211 '
22' 1
231
241
25'
26;
221
201
,
291
,
3a 1 '
,
31' '
321
1166
ELECTRIC METERS CURRENT
TRANSFORMERS, METER
SOCKETS
11-U-90
ITEM DESCRIPTION
TRANSFORMERS
EXHIBIT B
,
WESCU
,
,
VENDOR I
,
27.95 P
27.95
35.00 1
35.00
52.00
52.05
5LOO
52.00
52.00 1
52,UO 1
59.00 1
59.00 1.
DATE:November 20, 1990
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID #1166-ELECTRIC METERS, CURRENT TRANSFORMERS
AND METER SOCKETS
RECOMMENDATION: We recommend this bid be awarded to the
lowest bidder meeting specification as listed below:
Electric Meters Items 1 - 20 Wesco
Current Transformers Item 21 - 32 Wesco
Meter Sockets Item 33 - 37 Temple Inc.
SUMMARY: This bid is for the annual contract to supply
Electric meters, current transformers and electric meters
sockets to the Electric Metering Department. The quantities
will vary however, estimated expenditure is $154,000.00.
Material will be purchased on an as needed basis.
BACKGROUND: Tabulation Sheet.
PROGRAMS, DEPARTMENT OR GROUPS AFFECTED: Electric Metering
Division, Utility Department.
FISCAL IMPACT: 1990-91 budget funds for improvements to the
Electric Distribution System.
Res full s itte
Lloyd V. Harrell
City Manager
Approved:
Name: Tom D. Shaw, C.P.M.
Title: Purchasing Agent
TS/jh
085.DOC
PAGE 1 of 2
81D k
BID NAME
OPEN DATE
ACCOUNT U
I 1 QTY
21
I
41
51
61
11
8'
I
91
181
111
121
131
14
151
161
171
181
191
201
211
221
231
241
251
261
271
281
291
I
J I
31'
I
321
331
341
35'
361
37
1166 1
;
ELECTRIC METERS CURREN" 1
TRANSFORMERS, METER 1
SOCKETS 1
I1-8-90 1
;
I
,
I
1
ITEM DESCRIPTION 1
METERS 1
I
1
1
I
I
I
1
1
1
1
1
1
1
1
1
1
1
1
TRANSFORMER 1
1
1
1
1
1
1
1
1
1
1
1
METER 1
1
1
I
1
I I
I I
CUMMINS
1 WESCO !WATSON ELECTRICIPRIESTER SUPPLY;
I I I I
I I I ,
I , I I
VENDOR
I I
I I
1 VENDOR 1
VENDOR
I ,
I ,
1 VENDOR ;
N/8
1151.50 1 43,20 1
NIB
;267.98 1 45.15 1
NIB
1151.50 1 136.00;
NIB
1267.98 / 173.06;
NIB
1134.00 1 29.50 1
NIB
1267.67 1 41.84 1
NIB
1134.00 1 136.501
NIB
1264.67 1 169.751
NIB
1208.00 1 158.001
N/8
1287.23 1 192.311
NIB
1330.00 1 245.001
NIB
1404.92 1319.561
NIB
1370.00 1 286.001
NIB
1450.42 / 365.111
NIB
1335.00 1 265.001
NIB
1425.56 1 331.641
N/8
1375.00 1 278.001
NIB
1404.92 / 319.561
NIB
1375.00 / 295.001
NIB
1465.43 / 380.071
NIB
1415.00 / 311.001
NIB
1445.74 1 350.821
NIB
1415.00 1 311.001
NIB
1445.72 / 350.821
NIB
1411.00 / 320.001
NIB
;525.73 1 430.811
NIB
1419.00 1 325.001
NIB
1525.72 1 430311
NIB
1440.00 / 322.001
NIB
1412.72 1 317.801
NIB
1439.00 1 322.001
NIB
1412.72 1 317.801
NIB
;424.00 / 337.001
NIB
1448.89 / 353.971
NID
1318.00 1 145.001
NIB
1301.53 / 78.10 1
NIB
1396.00 1 316.001
NIB
1441.10 1 355.741
NIB
1134.00 139.00 1
NIB
1 NIB 1 46.44 1
NIB
21.95 - 1
21.78
1 34.45 1
NIB
1 27.95 1
28.89
1 34.45 1
NIB
1 35.00 1
32.22
1 40.90 1
NIB
1 35.00 1
34.44
1 40.90 1
NIB
1 52.00 1
57.72
1 NIB 1
NIB
1 52.00 1
57.72
1 62.65 1
NIB
1 52.00 ;
57.72
1 62.65 1
NIB
1 52.00 1
57.72
1 62.65 ;
NIB
1 52.00 1
57.72
1 62.65 1
NIB
1 52.00 1
57.72
1 62.65 1
NIB
1 59.00 1
57.72
1 62.65 1
NIB
1 59.00 1
59.44
1 66.55 1
66.80
1 76.60 1
74.89
1 77.85 1
74.20
1 19.25 1
18.61
1 70.35 1
126.00
1 25.50 1
24.44
1 134.00 1
203.00
; 36.06 1
35.00
1 225.00 1
NIB
1 220.00 1
215.56
1 280.00 1
TEMPLE, INC
VENDOR
190.00
272.00
174.00
239.00
NIB
NIB
326.00
326.90
NIB
326.00
NIB
NIB
380.00
326.00
348.00
348.00
348.00
NIB
NIB
NIB
43.00
43.00
42.50
42.50
50.00
58.00
58.00
58.00
58.00
58.00
58.00
58.00
59.00
66.00
99.80
161.00
211.00
PAGE 2 of 2
BID # 1166
BID NAME ELECTRIC METERS CURRENT
TRANSFORMERS, METER
SOCKETS
OPEN DATE 11-8-90
ACCOUNT #
# 1 QTY 1
1 '
2'
3
4;
5' '
6 '
71 1
8'
9'
10'
12; 1
13;
141
151 1
'
171
18
19'
201 1
211 1
2011
231 1
24'
251 I
26; 1
271
28;
291 1
301 1
31' '
32'
73 :
34'
,
35:
36'
;7'
POLELINE
ELECTRIC
ITEM DESCRIPTION 1 VENDOR
METERS
TRANSFORMER
METER
NIB
NIB
NIB
NIB
NIB
NIB
NIB
NIB
NIB
NIB
NIB
NIB
NIB
NIB
NIB
NIB
NIB
NIB
NIB
NIB
27.50
28.50
32.00
34.00
56.50
56.50
56.50
56.50
56.50
56.50
56.50
59.00
87.50
19.25
NIB
NIB
NIB
ODOM k CO.
;
NELSON ELECTRIC;
PRIESTER
1
}(ALT.)
VENDOR
-
1 VENDOR
'
VENDOR
NIB
1241.1B 1 40.60 1
NIB
NIB
1241.1E 1 155.751
NIB
NIB
1238.50 1 31.75 1
NIB
NIB
1238.20 1 152.751
NIB
NIB
1258.50 1 173.001
NIB
NIB
1364.40 1 281.601
NIB
NIB
1405.40 1 328.551
NIB
NIB
1383.90 1 298.451
NIB
NIB
1364.40 1 287.601
NIB
NIB
1414.85 1 342.001
NIB
NIB
1401.10 1 315.701
NIB
NIB
1401.10 1 315.701
NIB
NIB
1473.15 1 387.701
NIB
NIB
1473.15 1 387.701
NIB
NIB
1371.40 1 286.001
NIB
NIB
1371.40 1286.001
NIB
NIB
1404.00 1 318.501
NIB
NIB
1271.35 1 70.80 1
NIB
NIB
1396.95 1 320.101
NIB
NIB
1 NIB 1 43.55 1
NIB
37.75
1 31.00 1
42.50
39.36
1 31.00 1
43.50
80.80
1 36.75 1
63.92
80.80
1 36.75 1
63.92
NIB
1 NIB ;
56.00
NIB
1 56.30 1
56.00
NIB
1 56.30 1
56.00
NIB
1 56.30 ;
56.00
NIB
1 56.30 1
56.00
NIB
1 56.=0 1
56.00
NIB
1 56.30 1
62.00
NIB
1 56.30 1
62.00
NIB
1 76.19 1
NIB
NIB
1 10.90 1
NIB
NIB
1 24.80 1
NIB
NIB
1 35.00 1
NIB
NIB
1 219.00 1
NIB
DATE:November 20, 1990
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID #1172-VIBRATING ROLLER
RECOMMENDATION:
lowest responsi
and Equipment
recommend the
warranty for an
$70,302.00.
We recommend this bid be awarded to the
ble bidder meeting specification, Case Power
in the amount of $67,910.00. We also
purchase of additional 5 year/5000 hour
additional $2,392.00. Total bid award is
SUMMARY: This bid is for the purchase of a vibrating pad foot
roller to be utilized in street maintenance and
construction. The use of this machine will allow us to
prepare a better road base when doing maintenance,
reconstruction or new construction of city streets.
BACKGROUND: Tabulation Sheet.
PROGRAMS, DEPARTMENT OR GROUPS AFFECTED: Street Construction
Division, Public Works Department and Motorpool.
FISCAL IMPACT: Funds for the purchase of this machine will
come from Certificate of Obligation funds sold for vehic'
acquisition and interest accumulated on the Certificate
Obligation funds.
$64,840.01 Certificate of Obligation Funds
_$5,461.99 Interest Accumulated
$70,307.00 Total Purchase Price
Respec lllyy submitted:
Lloy V. Harrell
City Manager
Approved:
Name: Tom D. Shaw, C.P.M.
Title: Purchasing Agent
TS/jh
086.DOC
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