1990-1272651L-1/3689
ORDINANCE NO. 90~ O
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT
FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES;
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials, equip-
ment, supplies or services in accordance with the procedures of
state law and City ordinances; and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefor; and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the
materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the numbered items in the following numbered
bids or materials, equipment, supplies, or services, shown in the
"Bid Proposals" on file in the office of the City's Purchasing
Agent filed according to the bid number assigned thereto, are
hereby accepted and approved as being the lowest responsible bids
for such items:
BID
ITEM
NUMBER
NO.
1126
All
Anacomp
VENDOR
AMOUNT
1135 All
1137 All
Case Power & Equipment
Miller Business System
In Accordance
with Exhibit 1
$41,789.00
In Accordance
with Exhibit 2
SECTION II. That by the acceptance and approval of the above
numbered items of the submitted bids, the City accepts the offer
of the persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in accor-
dance with the terms, specifications, standards, quantities and
for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents.
SECTION III. That should the City and persons submitting
approved and accepted items and of the submitted bids wish to
enter into a formal written agreement as a result of the accep-
tance, approval, and awarding of the bids, the City Manager or
his designated representative is hereby authorized to execute the
written contract which shall be attached hereto; provided that
the written contract is in accordance with the terms, conditions,
specifications, standards, quantities and specified sums contained
in the Bid Proposal and related bid documents herein approved and
accepted.
SECTION IV. That by the acceptance and approval of the above
numbered items of the submitted bids the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written
contract made pursuant thereto as authorized herein.
SECTION V. That this ordinance shall become effective
immediately upon its passage and approval.
PASSED AND APPROVED this Y44-')day of~' , 1990.
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
% A ~
BY
APPROV AS TO LEGAL FORM:
DEBRA A. DRAYOVITCH, CITY ATTORNEY
BY
PAGE TWO
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DATE: September 4,1990
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID #1126 - MICROFICHE SERVICE
RECOMMENDATION: we recommend this bid be awarded to the only
bidder, Anacomp, in an amount not to exceed $12,000.00 for one
year from date of award.
SUMMARY: This bid is for services to transfer customer service
data from tapes to microfiche at a price of:
ITEM
1
Microfiche Originals at
4.39 each
ITEM
2
Pickup or Delivery at
122.00 month
ITEM
3
Frames
N/C
ITEM
4
Mounting
N/C
ITEM
5
Duplicates
.35
The estimated monthly usage is 200 microfiche originals.
BACKGROUND: Tabulation sheet, memorandum from Ann Bingman.
PROGRAMS, DEPARTMENT OR GROUPS AFFECTED: Customer Services
Division.
FISCAL IMPACT: Budgeted account #100-040-0022-8502.
Respe ully_sub ted:
Lloy V. Harrell
City Manager
Prepared by:
~l 'V ` ~ 4 w cz--
Name: Denise Ha pool
Title: Senior Buyer
App oved n
Na Tom D. Shaw, C.P.M.
Title: Purchasing Agent
TS/j h
053.DOC
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RECEIVED
CITY C'
U~~n~+~Iliu
CUSTOMER SERVICE DIVISION
190 JUL 15 PM it. 39
M E M O R A N D U M
CITY of DENTON / 215 E. McKinney / Denton, Texas 76201
DATE: August 6, 1990
TO: Tom Shaw, Purchasing Agent
FROM: Ann Bingman, Customer Service Manager 6
SUBJECT: Microfiche Service Bid
Opened July 31, 1990
Since Anacomp is the only company to respond with a bid to provide
Microfiche Service to the City of Denton, Customer Service Division,
Tax Division, and Accounting Division, I recommend that we accept
their bid as submitted.
Anacomp has proven to be reliable and provided quality service on previous
occassions that we have dealt with them. Their bid is reasonable and in
line with our expectations.
DATE: September 4,1990
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID 41135 - CRAWLER DOZER TRACTOR
RECOMMENDATION: We recommend this bid be awarded to the lowest
responsible bidder meeting specification, Case Power and
Equipment, in the amount of $41,789.00. We also recommend the
optional 5 years warranty on power train and hydraulics be
purchase at $1,500.00. Total bid award $43,289.00.
SUMMARY: This bid is for the purchase of a small crawler dozer
tractor (bulldozer), for the Drainage Division of the Utility
Department. The unit will be utilized to clear dirt bank
drainage areas, and to improve the drainage in other areas as
its primary assignment.
BACKGROUND: Tabulation Sheet.
PROGRAMS, DEPARTMENT OR GROUPS AFFECTED: Motor Pool and Drainage
Division, Utility Department.
FISCAL IMPACT: This unit will be purchased with certificate of
obligation funds previously approved by council for the
acquisition of motor pool equipment.
Resp fully submitted:
Ll yd V. Harrell
City Manager
P epared by:
Name: Tom D. Shaw, C.P.M.
Title: Purchasing Agent
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DATE: September 4, 1990
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID 11137--OFFICE SUPPLIES
RECOMMENDATION: Council approve award of annual office supplies bid to
the lowest bidder, Miller Business Systems, Inc., for Central
Stores purchases estimated to be $37,000.00.
Local vendor participation was solicited; however, state law
mandates the award be made to the lowest responsible bidder.
SUMMARY: Bids were opened August 21, 1990. Seven invitations were delivered
and five (5) vendors responded (one being a No Bid).
The list of bid items was prepared based upon the previous year
Central Stores purchases.
In addition to the itemized bid prices, Miller Business Systems
is offering a 407 discount on all other stock items and a 259 discount
on special order merchandise.
BACKGROUND: Tabulation Sheet
PROGRAMS, DEPARTMENT OR GROUPS AFFECTED: All Departments
FISCAL IMPACT: 1990-1991 Budgeted Office Supply Accounts; Object '8101'
Respectfully submitted:
Lloy . Harrell
City Manager
Prepared by:
Name: M lance A. Harden
Title: Buyer
Approved:
Name: Tom D. Shaw, CPM
Title: Purchasing Agent
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