1990-1042651L-11/3689
ORDINANCE NO. Q °
AN ORDINANCE AUTHORIZING THE EXECUTION OF A CHANGE ORDER TO A
CONTRACT BETWEEN THE CITY OF DENTON AND SUNMOUNT CORPORATION;
PROVIDING FOR AN INCREASE IN THE CONTRACT PRICE; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, on November 7, 1989, the City awarded a contract for
the construction of certain improvements to Oak, Bryan and Fry
Streets Sanitary Sewer and Fry Street in the amount of
$369,820.50; and
WHEREAS, the city manager having recommended to the Council
that a change order be authorized to amend such contract with
respect to the scope and price and said change order being in
compliance with the requirements of Chapter 252 of the Local
Government Code; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF DENTON:
SECTION I. That the change order to the contract between the
City and Sunmount Corporation, a copy of which is attached hereto,
in the amount of Seven Thousand Nine Hundred Seventy Three and
25/100 Dollars ($7,973.25), is hereby approved and the
expenditure of funds therefor is hereby authorized.
SECTION II. That
immediately - it pass
AT'
J E.
BY
APPR&ED AS`TO LEGAL FORM:
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
BY: 2 • ~ k~ a rlA/)
this ordinance shall become effective
ge and approval.
DATE: JULY 31, 1990
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID# 1013 - CHANGE ORDER #2 - SUNMOUNT CORPORATION
RECOMMENDATION: We recommend that Change Order Number 2, to
Sunmount Corporation, be approved in the amount of $7,973.25.
SUMMARY: This Change Order increases the total contract amount
to $379,722.19. This increase is due to additional footage of
sewer line installed, additional asphalt patch, and additional
manhole installation. The prices are based on per item prices,
submitted in the original bid. Quantities identified in the bid
are estimate only and final payment is based on actual quantities
installed. P.U.B. has reviewed this Change Order and recommended
approval.
BACKGROUND: Bid# 1013 for Oak, Fry, and Bryan Sanitary Sewer and
Fry Street Water Line was awarded by Council November 7, 1989, in
the amount of $369,820.50. Change Order Number 1 was processed
in the amount of $1,928.44 in May of 1990. Change Order Number 2
in the amount of $7,973.25 increases the total contract to
$379,722.19. See memorandum from R. E. Nelson to P.U.B. dated
June 27, 1990.
PROGRAMS, DEPARTMENT OR GROUPS AFFECTED: Citizens of Denton,
City of Denton Utilities, Sunmount Corporation.
FISCAL IMPACT: The funds for this Change Order will come from
Sewer Bond Funds, Account Number 624-082-R589-V905-9114.
Respectfully submitted:
L1 d V. Harrell
City Manager
Prepared by:
Name: Tom D. Shaw, C.P.M.
Title: Purchasing Agent
034.DOC
PUBLIC UTILITIES BOARD AGENDA ITEM
TO: CHAIRMAN AND MEMBERS OF THE PUBLIC UTILITIES BOARD
FROM: R.E. NELSON, P.E., EXECUTIVE DIRECTOR OF UTILITIES
DATE: JUNE 27, 1990
SUBJECT: CONSIDER CHANGE ORDER NO. 2 FOR $7,973.25 AND FINAL
PAYMENT OF $56,223.77 TO SUNMOUNT CORPORATION FOR
THE COMPLETION OF OAK, FRY AND BRYAN SANITARY SEWER
AND FRY STREET WATER LINE REPLACEMENT.
RECOMMENDATION: The Public Works and the Water/Wastewater
Engineering Divisions recommend approval of change order no.
2 for $7,973.25 and final payment to Surmount Corporation in
the amount of $56,223.77.
SUMMARY: Oak, Fry and Bryan Sanitary Sewer and Fry Water
lines have been satisfactorily completed. Surmount will be
responsible for maintaining the lines for a one year period
until May 9, 1991. At that time the City will assume
maintenance. Please refer to Exhibit II for a project
summary/recommendation letter from Public Works Engineering.
BACKGROUND: The City Council awarded bid number 1013 to
Sunmount on November 7, 1989 in the amount of $369,820.50.
On May 7, 1990 Change Order No. 1 was approved for a net
increase of $1,928.44. This is a .5% increase resulting in a
revised contract amount of $371,748.94. Due to increased
quantities of original bid items installed, an additional
$7,973.25 is needed resulting in a 2.16% increase over the
original contract amount. The original bid item quantities
were esimates for the purpose of bidding. Quantities are
refined as the project proceeds and is completed.
AGENCIES AFFECTED: Citizens of Denton, Denton Municipal
Utilities, Public Works and Sunmount Corporation.
FISCAL IMPACT: The revised purchase order amount is
$371,748.94. The final amount due is 379,722.19 which is
2.16% greater than the original contract amount. The
additional amount is solely from the sewer bond fund and is
in part due to additional length of line installed that was
not identified on the plans. The remainder amount is due to
increased sanitary sewer line, asphalt patch and manhole bid
item quantities. This is an itemized contract. Quantities
identified are an estimate only and final payment is based on
actual quantities of bid items installed. See Exhibit III,
"Fund Analysis" for further information.
Ppared by:
Renee Baker
Engineer Assoc. I
Approved by:
Lee K. Allison, P.E.
Engineering Administrator
Submitted by:
R. E. Nelson, P.E.
Executive Director of
Utilities
Approved by:
C. David Ham, P.E.
Director W/WW Utilities
Exhibit I Final Pay Estimate
II Letter of Recommendation/Project Summary
III Fund Analysis
IV Project Location Maps
CITY of DENTON / 215 E. McKinney / Denton, Texas 76201
MEMORANDUM
DATE: July 27, 1990
TO: Tom Shaw, Purchasing Agent
FROM: Roger McDaniel, Engineering Tech Supervisor
SUBJECT: Oak, Fry, and Bryan Water & Sanitary Sewer Line
I have attached Change Order #2 for Oak, Fry, and Bryan utility
project. This change reflects overage of the project by
$7,923.25 after Change Order #1 was submitted and approved by
Council.
Sunmount Corporation has been paid $359,542.69 to date. We
request this Change Order #2 be submitted to Council for
approval so a final payment of $20,179.50 be made to Sunmount.
I have attached a copy of our overview of the project for
clarification of reasons for overages.
If you need further information, please advise.
Roger,JMcDaniel
xc: Rcnee Bake - Engineer Associate I
Joe Morris, Assistant City Attorney
0885E
CITY OF DENTON CHANGE ORDER
Division (Department) Purchase Order No. Change Order No.
ENGINEERING 93720 2
Name o Project roject Acct No. Date Prepared /-2/-9U
Oak,Bryan, & Fry Utility Proj 624-082-R589-V985-9114 & 620-081-0461-R907-91T4
Name and Addr-e-s-s--o-f-75`5`tractor
Sunmount Corp P.O. Box 1770 Roanoke Tx 76262
Description o or Included in Contract
New construction of water and sanitar sewer line
Changes ordered an reason ordered (List individual changes as: A, B0 C~ D. etc.
See memo attached
10. Bid
Original
Contract
Revise
Negotiated
Original
evise
Contract Item
Estimated
Unit
Estimated
C.O. Unit
Estimated
Estimated
Changes No.
Quantity
Price
Quantity
Price
Cost
Cost
B. See Memo Attached
C.
D.
Total Total
11. Original Contract rice Increase in Contract rice $/,9/3.25
New Contract Price Decrease in Contract Price
Change Order #1 & # $379,722.19
12. on ract time increased/decreased by days. New contract time ays
THE AFOREMENTIONED CHANGE, AND WORK AFFECTED THEREBY, IS SUBJECT TO ALL
CONTRACT STIPULATIONS AND COVENANTS.
13. ISSUED FOR REASONS INDICATED ABOVE:
14. ACCEPTED BY CITY ENGINEER:
N
Fu
ection supervisor
gnat
-Mt l e
7-z7-9h
Date
7/~7
15. ACCEPTED BY CONTRACTOR:
Signature 7itTe Date
16. ASSISTANT CITY MANAGER
DIRECTOR OF UTILITIES:
CONDITIONS OF APPROVAL:
17. PURCHASING/FINANCE
gnature -Title- Uate
ignature title Date
gnature ---f ti Te- ---Ua-fe
COUNCIL APPROVAL (If needed) Date
0637E
WrY Of DENTON / 215 E. McKinney / Denton, Texas 76201
MEMORANDUM
DATE: May 25, 1990
TO: Renee Baker, Engineering Associate I
FROM: Danny Beckham, Project Inspector
SUBJECT: OVERVIEW OF OAK, FRY, AND BRYAN SEWERLINES; FRY ST.
WATERLINE
In November, 1989, a contract was awarded to Sunmount
Corporation of Justin, Texas, for the construction of utility
line improvements on Oak Street, Fry Street and Bryan Street!
The original estimated contract cost for the sewer line section
was $311,423.00 and $58,397.50 for the 8 inch water line on Fry
Street! A total of 50 working days were allotted for both
projects.
Construction work began on January 4, 1990. Work proceeded
until punch list items were completed on May 9, 1990. Due to a
large amount of rain during the construction period, work did
proceed at a slow pace. A total of 47 working days were used
to complete this project.
A list of overages and reductions are as follows:
OAK, FRY, BRYAN SEWER LINES
Descript
2.12.14-A 6" P.V.C. - Sewer
2.12.14-B 8" )-V-C. - Sewer
2.12.14-C 10" P-V.C - Sewer
2.12.20-A 6" C-900
2.12.20-B 8" C-900
2.12.20-C 10" C-900
5.7-B -Asphalt Patch
7.4 Concrete Encasement
7.6 4' concrete manhole
WS-11 4" sewer service
SP-6 break in manhole
SP-10 rock excavation
abandon existing
SP-23 sanitary sewer
1 TOTAL
$26,856.00
t$ 9,800.00
3,087.00
$ 6,000.00
$ 750.00
ti
2.50
I $19.451_nn
I_$ 400.00
$ 7,920.00
$ 1,000.00
$ 3,200.00
L46,223.00963.50
EXTRA WORK (SEWER)
6" Sewer Services $ 5,395.00
Clean-Out s 510.00
Concrete Sidewalk 2,012.50
Asphalt Sidewalk 455.94
Reline Manhole &
Ring and Cover _ 1,475.00
TOTAL $ 9,848.44
FRY STREET 8" WATERLINE
tem DescriDt
2.12.20-B 8" C-900
2.12.8 Cast Iron Fittinv
2.16-A 3/4" Water Service
2.16-B 1" Water Service
2.16-C 2" Water Service
3-C Remove Walks & Drives
6.7.3
8.2
8.3
SP-2
SP-10
Concrete Curb & Gutter
Concrete Driveway
Concrete Saw Cut
Rock Excavation
0
Reduction
641.25
365.00
3,150.00
f 110,400.00
20.00
1,000.00
60.00
60.00
60.00
1,000.00
I TOTAL 4,550.00
756.25
Including Change Order #1, submitted and approved on May 2,
1990, the total cost of the Oak Street, Fry Street, and Bryan
Street sewerlines will be $333,530.94. This reflects an
overage of 6.638 or $22,107.94.
The Fry Street 8" waterline project total was $46,191.25. This
reflects a reduction of 218 or $12,206.25.
This project is functioning well and we recommend acceptance
and final' payment in the amount of $51,514.64 for the sewer
section and $4,709.13 for the water section.
Danny a kham
Enginee ng Tech/II
wp
3065i