1990-0992651~-1/3689
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT
FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES;
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials, equip-
ment, supplies or services in accordance with the procedures of
state law and City ordinances; and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefor; and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the
materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Bid Proposals" on file in the Office of the City's Purchasing
Agent filed according to the bid number assigned thereto, are
hereby accepted and approved as being the lowest responsible bids
for such items:
BID ITEM
NUMBER NO. VENDOR AMOUNT
1120 1 Wesco $ 1,526.00 each
1120 2 Poleline #1 $ 989.00 each
1120 3 Wesco $ 1,448.00 each
1120 4 Wesco $ 5,210.00 each
SECTION II. That by the acceptance and approval of the above
numbered items of the submitted bids, the City accepts the offer
of the persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in accor-
dance with the terms, specifications, standards, quantities and
for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents.
SECTION III. That should the City and persons submitting
approved and accepted items and of the submitted bids wish to
enter into a formal written agreement as a result of the accep-
tance, approval, and awarding of the bids, the City Manager or
his designated representative is hereby authorized to execute the
written contract which shall be attached hereto; provided that
the written contract is in accordance with the terms, conditions,
specifications, standards, quantities and specified sums contained
in the Bid Proposal and related bid documents herein approved and
accepted.
SECTION IV. That by the acceptance and approval of the above
numbered items of the submitted bids the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written
contract made pursuant thereto as authorized herein.
SECTION V. That this ordinance shall become effective
immediately upon its passage and approval.
PASSED AND APPROVED this /~day of ~4~ , 1990.
BOB CASTLEBERRY, M~OR ~
!
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY :~
APPROVED AS TO LEGAL FORM:
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
PAGE TWO
DATE: JULY 17, 1990
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID ~1120 - PADMOUNT TRANSFORMERS
RECOMMENDATION: We recommend this bid be awarded to the lowest
evaluated bidder meeting specifications for each item~
Item 1 Wesco $ 1,526.00 ea.
Item 2 Poleline ~1 $ 989.00 ea.
Item 3 Wesco $ 1,448.00 ea.
Item 4 Wesco $ 5,210.00 ea.
SUMMARY: This bid is for the purchase of padmount transformers
for use by the Electric Distribution Department. These bids were
evaluated using load losses to determine the total life cycle
cost for each size transformer.
BACKGROUND: Tabulation Sheet, Memorandum from Glenn Fisher.
PROGRAMS, DEPARTMENT OR GROUPS AFFECTED: Budgeted funds for
Electric Distribution.
FISCAL IMPACT: Account #611-008-0252-9222
~Harrel ~//~/Re spec~u 1 ll.y'~~ submitted: _
City Manager
Prepared by:
Name: Denise Manning
Title: Senior Buyer
Approved:
Name: Tom D. Shaw, C.P.M.
Title: Purchasing Agent
033 .DOC
MEMORANDUM
lo: Tom Shaw
From: Glenn Fisher
Date: JUly 10, 1990
Sub3ect: Bid ¢ 1120, Padmount Transformers
lhe Electric Utilities Department recommends the acceptance of
the following items based on meeting specifications and future
cost:
Item 1:1 - 75 KVA, 240/480 voit padmount
Bidder: Wesco @ $1526.00
Item 2: I - 25 KVA, 240/480 vo]t padmount
Bidder: Poleline (#1) @ $989.00
Item 3:10 - 75 KVA, 240/120 vott padmoung
Bidder: Wesco @ $1448.00 each
Item 4:3 - 300 KVA, 277/480 vo~t padmou~t
Bidder: Nesco @ $5210.00 each
Attached is the future cost evaluation of each
cc: Bob Nelson, Executive Director of Utilities
1120.eva
Evaluation for B,d # 1120, July 3, 1990
1-75 KV^ 240!480 vo~i, 1-25 KVA 240/4B0 volt, 10-75KVA 240/120 volt
and 3-300 KVA 277/480 volt padmount tranformers
Future co~t formula osed for the evaluation is:
Total Future Cost=(Unit Cost*7.04)+[No Load Loss~(Total Load Loss-No Load Lossl~Load Factorial4.54
where Load Factor=0.5 for 167 KVA and smaller
=0.35 for all others
Evaluation for 75 KV^, 240/480 voit padmount
Unit No Load Winding Total Total Future Delivery Impedance
Vendor Hanufacturer Cost Losses Losses Load Loss Cost Time (Wks) %
Priester Cooper (BTE) $1,639,00 247 948 1195 $22,021.90 12 2.05
edom ~1 $1,510.00 155 690 $45 $17,900.40 16-18 1,7
edom ~2 $1,848.00 188 573 761 $19,909.15 1.3
Van Tran ~antran $2,1t7.01) 130 430 560 $19,919.9~ 14 2.7
CummlBs Ul%lted $1,511.00 155 690 845 $17,907.44 1~-16 1.7
Pol~[~ne ~1 Ermco $1,835.00 188 573 761 $19,817.63 i4-16 1.3
Poleline #2 No Bid 14-16
Wesco ABB $1,526.00 120 660 780 $17,28~>.04 19-21 1.96
Temple :i Cooper $1,665,00 247 948 1195 $22,20.t.94 2.05
Temple ~2 (;E $1,805.00 172 514 686 $18,944,~6 2,21
Temple ~3 Ma~netlc $1,970.00 223 885 1111 $23,566.98
Colt Ind No B~O
Ew~htation for 25 KVA, 240]480 voit padmount
Unit No Load Winding Total To[al Future Del/vel'y Impedance
Ve~ldor Manufac~ureP Cost Losses Losses Load Loss Cosl Time (~;ks)
Pr lm~t er Cooper (RTE) $1,021.00 79 492 57] $11,913.34 12 2.43
()dom #1 $956.00 56 344 400 $10,045.36 8-1,t 2.7
Odom 62 $993.00 74 272 346 $10,044.12 8-10 1.5
Van Tran Vantran $1,374.00 70 160 230 $11,853,96 13 1.9
Cumin ins United $954.00 56 344 400 $10,031,2~ 5-13 2.7
Pole t:tne ~t E l'mco $989.00 74 272 346 $10,015.96 q-14 1,5
Polel~ne ~2 No Bid
Weqco %BB SI ,418.00 51 262 313 $12,629.00 15 1.~6
Tolm) ~ ~ :1 Coooe~ ~ 1,037.00 79 492 571 $12,025.9% 7-19 2.43
'femo le ~2 (;E $1,1%~0.00 74 ~63 ,337 $11,154.37 19
'l'~mp I ~= ~'3 ',lagnet ] c $1,040.00 8,! 499 582 $12,156.15 lb 3
Colt lnd No 81(t
Evaluation £or 75 KVA, 240/]20 volt padmount
Prleater Cooper (RTE) $1,313.00 233 988 1221 $19,~14.10 12 2.15
Odom #~ $1,463.00 155 690 845 $17,569.52 8-14 1.7
()dom #2 $1,814.00 146 696 842 $19,953,32 ~-10 1.6
Van Tran Vantran $2,112.00 13t) 430 560 $19,884.78 13 2.6
Cummins Un~ted $1,476.00 155 690 845 $17,661.01 8-13 1.7
Poteline ~1 Ermco $1,81)4.00 14~ 696 842 519,882.92 8-14 1.6
Polellne $2 Kuhlman $1,445.00 132 747 879 $17,522.77 10-12 2
~e~c,) ABB $1,448.00 149 552 701 $16,373.42 15 1.59
Temple #1 Cooper $1,334.00 233 988 1221 $19,961.94 7-19 2.15
Temple ~2 GE $1,530.00 128 758 886 $18,142.98 19 3.14
Temple ~3 Magnetic $1,950.00 255 830 1085 $23,469.80 18 1.5
Colt Ind ~'~ $1,403.00 147 613 7~0 ~16,471.01 ]3 1,9
Evaluation for 300 KV^, 277/480 volt padmom~t
Unit No Load Winding Total Total Future DeJiverv Impedance
Vendor Manufacturer Cost Losses Losses Load Loss Cost Time (Wks) %
Priester Cooper (RTE) $5,831.00 654 2024 2678 $61,742.40 12 3.33
edom Wi $6,048.00 795 3165 3960 $71,624.46 8-li 4
edom ~2 No Bid
Van Tran Vantran $7,126.00 640 1650 2290 $6~,5B9.22 13 5
Cummins United $5,297.00 69& 2338 3036 $60,357.72 8-13 3.1
Poleline ~1 Pauwel~ $5,250.00 698 2338 3036 $60,026.44 ~-11 3.1
Poleline ~2 No Bid
Wesco ABB $5,210.00 546 2124 2670 $56,352.76 15 1.Il
Temple ~1 Cooper $5,923.00 654 2024 2678 $62,390.08 7-19 3.33
Temple ~2 GE $5,760.00 547 2131 2678 $60,277.98 19 3.17
T~mple ~3 Hagnettc $7,090.00 723 4441 5164 $64,963.43 18 2.3
Colt Ind No Bid