1990-0942651L-1/3689
NO. ~f~J)- 0~'~
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT
FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES;
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials, equip-
ment, supplies or services in accordance with the procedures of
state law and City ordinances; and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefor; and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to De used for the purchase of the
materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Bid Proposals" on file in the Office of the City's Purchasing
Agent filed according to the bid number assigned thereto, are
hereby accepted and approved as being the lowest responsible bids
for such items:
BID ITEM
NUMBER NO. VENDOR AMOUNT
1110 Ail Pro-Med Emergency Vehicles $74,111.39
1118 1 Fontaine Truck $10,61t.00
1118 2 Fontaine Truck $ 2,975.00
1118 3A United Fleet $ 4,150.00
1118 3B Fontaine Truck $ 2,497.00
1122 All Temple, Inc. $28,572.00
SECTION II. That by the acceptance and approval of the above
numbered items of the submitted bids, the City accepts the offer
of the persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in accor-
dance with the terms, specifications, standards, quantities and
for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents.
SECTION III. That should the City and persons submitting
approved and accepted items and of t~e submitted bids wish to
enter into a formal written agreement as a result of the accep-
tance, approval, and awarding of the bids, the City Manager or
his designated representative is hereby authorized to execute the
written contract which shall be attached hereto; provided that
the written contract is in accordance with the terms, conditions,
specifications, standards, quantities and specified sums contained
in the Bid Proposal and related bid documents herein approved and
accepted.
SECTION IV. That by the acceptance and approval of the above
numbered items of the submitted bids the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written
contract made pursuant thereto as authorized herein.
SECTION V. That this ordinance shall become effective
immediately upon its passage and approval.
PASSED AND APPROVED this /~ day of //~~. , 1990.
BOB CASTLEBERRY, MAY~
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
PAGE TWO
DATE: JULY 10, 1990
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID~ 1110 - TYPE I AMBULANCE
RECOMMENDATION: We recommend this bid be awarded to the lowest
bidder meeting specification, Pro-Med Emergency Vehicles, in the
amount of $74,111.39, FOB Denton, with delivery in 120-days.
SUMMARY: This bid is for the purchase of a Type 1 Ambulance
M.I.C.U. This is a remountable ambulance compartment, with
auxiliary power provided by a 6.5kw Onan generator, and mounted on
a 1991 Ford F-350 diesel powered ambulance chassis.
This unit is a Motor Pool replacement for unit number 511, a 1983
model ambulance. This unit is the oldest ambulance in the fleet
and is gasoline powered. We are currently experiencing overheating
and electrical problems associated with the gasoline engine and
alternation electrical system. The unit has exceeded its normal
life expectancy of 60-months, and has in excess of 42,826 miles on
the speedometer plus a considerable amount of engine idle time.
There is no planned acquisition of additional ambulance units
included in the 1990-91 proposed budget. We are currently planning
to recondition and re-chassis a unit in the 1991-92 budget year at
approximately 1/3 the cost of a new M.I.C.U. Ambulance. It is our
intent to recondition and re-chassis each ambulance module at least
once and possibly twice before they are replaced. The "gen-set"
modules, powered by auxiliary generators, are totally
self-contained and will extend the chassis life considerably.
BACKGROUND: Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Fleet Operations, Fire
Department Emergency Medical Services.
Bid# 1110 - Type I Ambulance
July 10, 1990
Page 2 of 2
FISCAL IMPACT: Funds for this purchase are included in the
Certificate of Obligation sale approved by Council for Motor Pool
and Fleet Equipment.
Respectfully submitted:
Lloyd Harrel 1
City Manager
Prqpared by:
Name: Tom D. Shaw, C.P.M.
Title: Purchasing Agent
032 .DOC
0 ~ ~ ~H
~ o ~
o
DATE: JULY 10, 1990
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID# 1118 - TRUCK BEDS AND BODIES
RECOMMEndATION: We recommend this bid be awarded to the lowest
bidder for each item with the exception of one piece of Item Number
3.
1) Dump Body 1-Ton Fontaine Truck at $3,537.00 ea.= $10,611.00
2) Utility Body 1-Ton Fontaine Truck at $2,975.00 ea.= $ 2,975.00
3A) Utility Body 3/4-T United Fleet at $2,075.00 ea.= $ 4,150.00
3B) Utility Body 3/4-T Fontaine Truck at $2,497.00 ea.= $ 2,497.00
TOTAL BID AWARD $20,233.00
SUMMARY: This bid is for the purchase of three flatbed dump
bodies, 1-utility body for a 1-ton truck and three utility bodies
for 3/4-ton trucks. The truck cab/chassis were approved for
purchase by Council on April 17, 1990. We are recommending the
lowest alternate bid for Item 3. The narrower compartments offered
(15" instead of 20") are satisfactory for our intended use and less
expensive. Our recommendation to purchase two of the alternate
Item 3 from United Fleet and one from Fontaine Truck is based upon
the superior moisture and dust seal provided by the Fontaine body.
One of these 3/4-Ton units is intended to carry electronic meters
and highly sensitive measuring and calibrating tools. The other
two 3/4-ton units are intended to carry electrical supplies,
fittings, and hand tools not affected by minimal amounts of water
and dust.
Both manufacturers responding to the alternate bid, Item 3, meet
the intent of the specification, that is a weatherproof storage
compartment. Based on our own past experience with our existing
fleet, the manufacture bid by Fontaine Truck, Koenig Service
Bodies, offers a better drip rail and seal design. This automobile
door type design is not only weatherproof, but moisture and dust
proof. To require this particular design as part of our
specification when it is not always necessary, would be proprietary
and could limit competition resulting in additonal higher prices.
Bid~ 1118 - Truck Beds and Bodies
July 10, 1990
Page 2 of 2
BACKGROUND: Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Fleet Operations,
Street, Drainage, Water Utility, and Electric Utility Departments.
FISCAL IMPACT: Funds for these truck bodies will come from 1989-90
budget funds.
2 Dump Flat Beds (1-Ton) Street Dept. 100-020-0032-9104 $ 7,074.00
1 Dump Flat Bed (1-Ton) Drainage 100-020-0033-9104 3,537.00
2 Utility Body (3/4-Ton) Elec. Dist. 610-080-0252-9230 4,150.00
1 Utility Body (3/4-Ton) Meter/Sub. 610-080-0255-9230 2,497.00
1 Utility Body (1-Ton) Water/Sewer 620-081-0462-9104 2,975.00
TOTAL $20,233.00
Respectfully submitted:
Lloyd Harrell
City Manager
Prepared by:
Name: Tom D. Shaw, C.P.M.
Title: Purchasing Agent
032.DOC
u~ co t,o ~ ~ ~' 0 ~t W
t'~ ~d H H
0 ~
C) 0 CD 0
CD 0 0 0
0 0 CD 0
I I I ~ ~ Iz~ H
DATE: JULY 10, 1990
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID~ 1122 - AIR S~NITCHES
RECOMMENDATION: We recommend this bid be awarded to the only
bidder, Temple, Inc., in the amount of $28,572.00.
SUMMARY: This bid is for pole top and crossarm air switches to
replace Warehouse stock, which will be used by the Electric
Distribution Department. The Bridges Air Switch, which our
specification is based on, exceeds all other switches on the market
today by safety in switching operation, ease in installation, and
conversion from horizontal to vertical mounting. Temple, Inc., is
the only authorized Bridges dealer in this area at this time.
BACKGROUND: Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Warehouse Working
Capital for Electric.
FISCAL IMPACT: Budgeted Working Capital Account
~710-043-0582-8708.
Respectfully submit ted:
Lloyd Harrell
City Manager
Prepared by:
1
Name: Denise Manning ~/
Title: Senior Buyer
Name: Tom D. Shaw, C.P.M.
Title: Purchasing Agent
032 .DOC
0 -..a o b-a -..1 L~