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1990-0792651L-1/3689 AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase of necessary materials, equip- ment, supplies or services in accordance with the procedures of state law and City ordinances; and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described bids are the lowest responsible bids for the materials, equipment, supplies or services as shown in the "Bid Proposals" submitted therefor; and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. That the numbered items in the following numbered bids for materials, equipment, supplies, or services, shown in the "Bid Proposals" on file in the Office of the City's Purchasing Agent filed according to the bid number assigned thereto, are hereby accepted and approved as being the lowest responsible bids for such items: BID ITEM NUMBER NO. VENDOR AMOUNT 1106 1 Badger Meter Company 20.75 each 1106 2 Kent Meter Company 39.50 each 1106 3 Schlumberger Neptune 64.00 each 1106 4 Badger Meter Company 144.00 each 1106 5 Schlumberger Neptune 219.00 each 1106 6 Schlumberger Neptune 1,071.00 each 1106 7 Schlumberger Neptune 11,591.00 each 1106 8 Schlumberger Neptune :3,024.00 each 1106 9 Badger Meter Company 421.00 each 1111 1 R & R Uniforms 22.11 each 1111 2 R & R Uniforms 21.00 each 1111 3 R & R Uniforms 21.38 each 1111 4 R & R Uniforms 65.25 each 1111 5 R & R Uniforms 35.69 each SECTION II. That by the acceptance and approval of the above numbered items of the submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to purchase the materials, equipment, supplies or services in accor- dance with the terms, specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents. SECTION III. That should the City and persons submitting approved and accepted items and of the submitted bids wish to enter into a formal written agreement as a result of the accep- tance, approval, and awarding of the bids, the City Manager or his designated representative is hereby authorized to execute the written contract which shall be attached hereto; provided that the written contract is in accordance with the terms, conditions, specifications, standards, quantities and specified sums contained in the Bid Proposal and related bid documents herein approved and accepted. SECTION IV. That by the acceptance and approval of the above numbered items of the submitted bids the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein. SECTION V. That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this ~&~-~day of ~/MQ ~ , 1990. BOB CASTLEBERRY, MAY~ ~ / ATTEST: JENNIFER WALTERS, CITY SECRETARY APPROVED AS TO LEGAL FORM: DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY PAGE TWO DATE: JUNE 5, 1990 CITY COUNCIL REPORT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: BID# 1106 - WATER METERS RECOMMENDATION: We recommend this bid be awarded to the lowest bidder meeting specifications for each item. 1. 5/8" & 3/4" Meter Badger Meter Co. $ 20.75 ea. 2. 3/4" & 3/4" Meter Kent Meter Co. 39.50 ea. 3. 1" Meter Schlumberger-Neptune 64.00 ea. 4. 1 1/2" Meter Badger Meter Co. 144.00 ea. 5. 2" Meter Schlumberger-Neptune 219.00 ea. 6. 3" Compound Meter Schlumberger-Neptune 1,071.00 ea. 7. 4" Compound Meter Schlumberger-Neptune 1,591.00 ea. 8. 6" Compound Meter Schlumberger-Neptune 3,024.00 ea. 9. 3" Fire Hyd. Meter Badger Meter Co. 421.00 ea. SUMMARY: This bid is for the annual contract for water meters for the City of Denton. The estimated yearly expenditure is $95,500.00. There appears to be a tie bid on Item 3 (1" Meter) between Neptune and Kent at $64.00 ea. Kent did not bid a price for replacement register on the 1" Meter. The Neptune bid becomes lowest and best. A similar situation exists on Item 9 (3" Fire Hydrant Meter), between Kent and Badger at $421.00 each. The Badger bid includes a higher discount for repair parts making them the lowest bid for that item. The lower prices offered by Sensus on Item 6, and Kent on Item 7 and 8 are for meters that do not meet the specifications for the City of Denton. We require that both measuring elements, high flow and low flow, be housed in a single case. The meters offered by Sensus and Kent do not meet this requirement. BACKGROUND: Tabulation Sheet PROGRAMS, DEPARTMENT OR GROUPS AFFECTED: Water Meter Shop, Water Utility Department and Warehouse City Council Agenda Bid# 1106 June 5, 1990 Page 2 of 2 FISCAL IMPACT: These items will be purchased as needed for warehouse stock from working capital funds, account number 710-003-0582-8708. The meters will then be recharged to the appropriate account number at the time they are charged out of the warehouse inventory to be placed in service. Resp ull.~su ~ ted- Lloyd V. Harrell City Manager Prepared by: Name: Tom D. Shaw, C.P.M. Title: Purchasing Agent 030 .DOC DATE: JUNE 5, 1990 CITY COUNCIL REPORT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: BID# 1111 - POLICE UNIFORMS RECOMMENDATION: We recommend this bid be awarded to the lowest overall bidder, R & R Uniforms, as listed below. 1. LS Shirt $ 22.11 ea. 2. SS Shirt 21.00 ea. 3. Trousers 21.38 ea. 4. Jackets 65.25 ea. 5. Raincoats 35.69 ea. SUMMARY: This bid is for the annual contract to supply Police uniforms for the City of Denton. The estimated expenditure is $15,404.00, however, the quantities may vary according to the needs of the City of Denton. The contract will extend through June 1, 1991. To maintain uniformity and matching colors, styles, and delivery schedules, all uniforms must be purchased from a single supplier. In this incident, R&R Uniforms was the lowest bid. BACKGROUND: Tabulation Sheet PROGRAMS, DEPARTMENT OR GROUPS AFFECTED: Police Department FISCAL IMPACT: Funds for the purchase of uniforms will come from 1989-90 and 1990-91 budget funds for uniform purchases, account number 100-070-0042-8108. City ~anager / Prepared by: Name: Tom D. Shaw, C.P.M. Title: Purchasing Agent 030.D©C ~ U ~ ~~ ~H ~~ ~ bbbbb o