1990-070 265tL-1/3689
No.
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT
FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES;
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials, equip-
ment, supplies or services in accordance with the procedures of
state law and City ordinances; and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefor; and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the
materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Bid Proposals" on file in the Office of the City's Purchasing
Agent filed according to the bid number assigned thereto, are
hereby accepted and approved as being the lowest responsible bids
for such items:
BID ITEM
NUMBER NO. VENDOR AMOUNT
1094 All W.M. Dusenberry Company 138,198.40
1102 1 Chem Spray North 6,081.12
1102 2,7,10 Estes Chemical 4,591.92
1102 3,4,6 Tide, Inc. 3,315.62
1102 5 VWR 72.91
1102 8 Dennis Farm Store 415.50
1102 9 Chemical Turf 84.80
1102 11 Justin Seed 110.40
1102 12 Lesco, Inc. 32.64
1108 All Hatch & Kirk, Inc. 91,636.70
1109 All Yuba Heat Transfer ~57,892.00
SECTION II. That by the acceptance and approval of the above
numbered items of the submitted bids, the City accepts the offer
of the persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in accor-
dance with the terms, specifications, standards, quantities and
for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents.
SECTION III. That should the City and persons submitting
approved and accepted items and of the submitted bids wish to
enter into a formal written agreement as a result of the accep-
tance, approval, and awarding of the bids, the City Manager or
his designated representative is hereby authorized to execute the
written contract which shall be attached hereto; provided that
the written contract is in accordance with the terms, conditions,
specifications, standards, quantities and specified sums contained
in the Bid Proposal and related bid documents herein approved and
accepted.
SECTION IV. That by the acceptance and approval of the above
numbered items of the submitted bids the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written
contract made pursuant thereto as authorized herein.
SECTION V. That this ordinance shall become effective
immediately upon its passage and a~proval.
PASSED AND APPROVED this /~' day of ~ , 1990.
BOB CASTLEBERRY, MAYO~ ~
/
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
DEBRA ADA~I DRAYOVITCH, CITY ATTORNEY
PAGE TWO
DATE: MAY 15, 1990
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID# 1094 - FIBERGLASS ROADWAY LIGHTING
RECOMMENDATION: We recommend this bid, for fiberglass roadway
lighting, be awarded to the lowest bidder meeting
specifications, W.M. Dusenberry Company, in a total amount of
$38,198.40.
SUMMARY: This bid is for replacement of warehouse stock and for
upgrading existing streetlights. The poles from W.M. Dusenberry
are the only poles which meets FHA break-away requirements.
BACKGROUND: Tabulation sheet, Memorandum from Don McLaughlin
PROGRAMS, DEPARTMENT OR GROUPS AFFECTED: Warehouse Working
Capital
FISCAL IMPACT: Account #710-043-0582-8708
Ll~arrelRespect~l~'~~submitted:l ~ ~
City Manager
Pre~red by: ~
Name: Tom ~. Shaw, C.P.M.
Title: Purchasing Agent
TDS/cj
029.DOC
iV,!' .. ;~ :_ ~,. ..- ,-32
CITY of DENTON MUNICIPAL UTILITIES / 901 -A Texas Street / Denton, TX 76201
MEMORANDUM
TO: Denise Manning, Buyer, Purchasing Department
FROM: Donald McLaughlin, Electrical Engineering Administrator
DATE: April 26, 1990
SUBJECT: BID 1094 FIBERGLASS ROADWAY LIGHTING
Please award the bid to William Dusenberry at:
35' pole $451.92
45' pole $821.36
Dusenberry was the only bidder to meet FHA (Federal Highway
Administration) break away requirements. The low bid was from
Cummins which was:
35' pole $440
45' pole $548
The bid was for 30 poles of each size making the total difference
between the low bid and Dusenberry's bid $8,558.40.
These poles will be used to replace stock lighting at the 1-35
access road at Prairie; and upgrading street lighting on Bonnie
Brae from Hwy. 380 to Windsor.
DLM: tn ~~
04269045
cc: R.E. Nelson, Executive Director of Utilities
Ernie Tullos, Director of Electric Utilities
r~ ~ o . ~
0 ~ ~ ~ H
o o
o o
~1 H H
~ ~ C~ U
0 ~
DATE: MAY 15, 1990
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID# 1102 - CHEMICALS AND HERBICIDES
RECOMMENDATION: We recommend this bid be awarded to the lowest
bidder meeting specifications for each item as listed below.
Item Product Vendor Price Total
1 Oust Chem Spray North 7.918 6,081.12
2 Rodeo Estes Chemical 94.50 2,835.00
3 Surflan Tide, Inc. 54.27 2,713.50
4 Image Tide, Inc. 161.68 323.36
5 Fusilade VWR 72.91 72.91
6 Gallery Tide, Inc. 69.69 278.76
7 Round Up Estes Chemical 56.46 1,693.80
8 MC96 Dennis Farm Store 13.85 415.50
9 Oxamyl Chemical Turf 21.20 84.80
10 Orthene Estes Chemical 5.26 63.12
11 Surfactant Justin Seed 4.60 110.40
12 Nutri-Sol Lesco, Inc. 1.36 32.64
TOTAL BID 14,704.91
SUMMARY: These chemicals are for weed and pest control in and
around City parks, substations, and right-of-ways. They are
applied under the direction of licensed applicators. The
quantities are estimated to be an annual supply, but may vary
depending upon the needs of the City.
BACKGROUND: Tabulation Sheet
PROGRAMS, DEPARTMENT OR GROUPS AFFECTED: Parks and Recreation,
Park Maintenance and Right-of-Ways, Drainage Area Maintenance
FISCAL IMPACT: Funds for the purchase of these chemicals and
herbicides will come from 1989/90 budget funds.
Respe ully submitted:
Lloy~ V. Har~~ /
City Manager
Prepared by:
Name: Tom D. Shaw, C.P.M.
Title: Purchasing Agent
TDS/cj
029.DOC
~ ~ I ~ I ~P~ ~ H
'~ ~D ~b ..o ~
O~ O0 000 00~
I ~ ~ ~
~H
~ ~ ~o~ooo~ ~ o~
O~ 000000
O~ 00~
O0 000 0 O0 O000
~ H H
0 ~
NH ~ ~0 ~ H
H ~H O~ ~ ~
DATE: MAY 15, 1990
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID# 1108 - DIESEL ENGINE REPAIR PARTS
RECOMMENDATION: We recommend this bid be awarded to the lowest
bidder, Hatch & Kirk, Inc., in the amount of $91,636.70, FOB
Denton with delivery in 30 days.
SUMMARY: This bid is for the purchase of repair parts and
service to overhaul the engine on the backup diesel generator
#2. This unit is located at the Power Plant and is used to
generate auxiliary power. The engine for Unit #1 is also being
overhauled by the same contractor and they are doing very good
work.
The lower price, offered by Hatch and Kirk, is an alternate
proposal and does not include replacing all of the parts we
listed. Should those parts not be necessary, we will reduce the
Purchase Order amount.
BACKGROUND: Tabulation Sheet
PROGRAMS, DEPARTMENT OR GROUPS AFFECTED: Electric Production
Department
FISCAL IMPACT: Funds for the purchase of these parts and
services will come from the 1989/90 Budget set aside for
maintenance of generating equipment at the Power Plant.
ully submitted:
~y~MaV~a~H~rrrell /
Prepared by:
Name: Tom/D. Shaw, C.P.M.
Title: Purchasing Agent
TDS/cj
029 .DOC
DATE: MAY 15, 1990
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID# 1109 - HEATER REPAIR
RECOMMENDATION: We recommend this bid be awarded to the lowest
bidder meeting specifications, YUBA Heat Transfer, in the amount
of $57,892.00, with completion in 4-5 weeks, FOB Denton.
SUMMARY: This bid is for the retubing of the feed water heaters
on Electric Generating Unit #5. The bid includes
transportation, retubing, reassembly, and testing of the feed
water heater.
The lower price offered by Southwestern Engineering does not
meet specifications. It calls for 70/30 copper nickel tubes.
The ~304 stainless steel would create a reduction in
performance of the heater by approximately 7%. This reduction
in performance is not acceptable.
BACKGROUND: Tabulation Sheet
PROGRAMS, DEPARTMENT OR GROUPS AFFECTED: Electric Production
Department
FISCAL IMPACT: Funds for this repair work will come from
1989/90 budget funds set aside for maintenance of generating
equipment.
City Manager
Prepared by:
Name: Tom D. Shaw, C.P.M.
Title: Purchasing Agent
TDS/cj
029.DOC
t'd i
0