1990-0542651L-5/3689
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR PURCHASES
OF MATERIALS OR EQUIPMENT WHICH ARE AVAILABLE FROM oNLY ONE SOURCE
IN ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH
PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, Section 252.022 of the Local Government Code provides
that procurement of items that are only available £rom one source,
including: items that are only available from one source because
of patents, copyrights, secret processes or natural monopolies;
films, manuscripts or books; electricity, gas, water and other
utility purchases; captive replacement parts or components for
equipment; and library materials for a public library that are
available only from the persons holding exclusive distribution
rights to the materials; need not be submitted to competitive
bids; and
WHEREAS, the City Council wishes to procure one or more of the
items mentioned in the above paragraph; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the following purchases of materials, equip-
ment or supplies, as described in the "Purchase Orders" attached
hereto, are hereby approved:
PURCHASE
ORDER NUMBER VENDOR AMOUNT
94407 IBM $26,370.00
SECTION II. That the acceptance and approval of the above
items shall not constitute a contract between the City and the
person submitting the quotation for such items until such person
shall comply with all requirements specified by the Purchasing
Department.
SECTION III. That the City Manager is hereby authorized to
execute any contracts relating to the items specified in Section I
and the expenditure of funds pursuant to said contracts is hereby
authorized.
SECTION IV. That this ordinance shall become effective
immediately upon its passage and app~fi~val.
PASSED AND APPROVED this the ~w,~ day of ~ , 1990.
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
PAGE TWO
DATE: APRIL 3, 1990
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: P.O.# 94407, IBM, REVISION #1 IN THE AMOUNT OF
$26,370.00
RECOMMENDATION: We recommend this Purchase Order Number 94407,
to IBM be increased by $26,370.00.
SUMMARY: The amount of revision is $25,840.00, to add
proprietary software inadvertently left off of the original
Purchase Order, plus $530.00 to correct line 5 of the original
Purchase Order. The revised total for P.O.# 94407 is
$60,180.00, or $6,018 per month for the period of time from
January 1 through September 30, 1990. The monthly charge is for
the lease of software necessary for the operation of the City of
Denton Information Services Data Processing Center. This lease
is exempt from the bid process due to copyright regulations and
is available only from IBM.
BACKGROUND: Memorandum from Gary Collins dated March 14, 1990;
Copy of IBM invoice dated February 1, 1990; Copy of P.O.# 94407
to IBM.
PROGRAMS, DEPARTMENT OR GROUPS AFFECTED: Information Services,
Data Processing Center
FISCAL IMPACT: Funds for this lease will come from 1989-90
budget funds for Licenses, Account #100-026-0017-8521.
Respectfu~ submitted:
Lloyd V ~/Harrel 1 /
City Manager
Name: Tom D. Shaw, C.P.M.
Title: Purchasing Agent
Name: Tom D. Shaw, C.P.M.
Title: Purchasing Agent
TDS/cj
027 .DOC
"' ' /' ~"; '~,."]7"t,~,~f4~s T.*:.~,..~,~'.,,,~ 215E. McKINNEY/DENTON, TEXAS 76201/TELEPHONE(817)566.8200
MEMORANDUM
To: Tom Shaw, Purchasing Agent
From: Gary A. Collins, Director of Information Services
Date: March 14, 1990
Subject: P.O. 94407 TO IBM
We inadvertently failed to include the following proprietary
Software packages in our original request to IBM. Please
revise accordingly.
Add: VM/SP - $949.00/Per Mo.
ACF/SSP Version 2 - $163.00/Per Mo.
ACF/NCP Version 2 - $363.00/Per Mo.
DISOSS VERSON 3 - $656.00/Per Mo.
PERSONAL SER./370 - $453.00/Per Mo.
If you have any question or concerns, please feel free to
call me.
Director of Information Services
International Business Machines Corporation
IBM CORPORATION 20305q2 FEB. 1 1990 1
1605 LBJ FREEI4AY
DALLAS TX 75234
(214) 888-~000 '1802610-0'0 ~,
CITY OF DENTON CITY OF DENTON
901-B TEXAS ST ACCOUNTS PAYABLE
DENTON,TX 76201 32q B E MCKINNEY ~,ccountsRec.
DENTON,TX 76201 Br..ch oil.
Q26
POW 71109
Please remit payments to Terms
PAYABLE IqITHIN 30 DAYS FROM
PO BOX 660176 INVOICE DATE
DALLAS TX 75266
INVOICE FOR LEASE/RENTAL MACHINES AND /OR LICENSED PROGRAM CHARGES
TYPE/DESCRIPTION LSE FROM THRU APPLICABLE APPL. TAX NET AHOUNT
MOD/SERIAL OPT DATE -DATE CHARGE DISC./Z AMOUNT EXCLUDING TAXES
5664 VM/SYSTEH PRODUCT (VM/SP)
167 00A8248 02/01/90 02/28/90 949.00 949.00
5666 DISOSS V.3 VSE
270 0007783 02/01/90 02/28/90 656.00 686,00
5666 PERSONAL SERVICES/370 VSE
318 000778q 02/01/90 02/28/90 453.00 ~)53.00
5735 ACF/SSP VERSION 2
XXA 0098479 02/01/90 02/28/90 163.00 163.00
'"~735 ACE/NC~ VERSION 2
XX9 00984S0 02/01/90 02/28/90 363.00 363-00~z*
5736 DOS PL/I TRANSIENT LIBRARY 1
LM5 0027086 02/01/90 02/28/90 36.00 36.00
5746 DOS/VS COBOL COHPLR 8 LIBR 2
CB1 00DL816 02/01/90 02/28/90 202.00 202.00
5746 OOS/VS RPGII
RG100DL818 02/01/90 02/28/90 176.00 176.00
5746 DEV MGHT SYS/CICS/VS-DOS
XC4 00DR919 02/01/90 02/28/90 666.00 666.00
5799 7B0919-PARTIAL FUNCTION
BHH OOADOOq 02/01/90 02/28/90 2,354.00 2,354.00
TOTALS 6~018.Q0 6,019'00