1990-0202651L-1/3689
NO.
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT
FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES;
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials, equip-
ment, supplies or services in accordance with the procedures of
state law and City ordinances; and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefor; and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the
materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the numbered items in
bids or materials, equipment, supplies, or
"Bid Proposals" on file in the Office of
Agent filed according to the bid number
hereby accepted and approved as being the
for such items:
the following numbered
services, shown in the
the City's Purchasing
assigned thereto, are
lowest responsible bids
BID
ITEM
NUMBER
NO.
VENDOR
AMOUNT
1058
1
Klement Dodge
10,537.00
1058
3
Klement Dodge
33,117.00
1
1058
1
Bill Utter Ford
16,440.00
1063
All
GTE
104,401.10
SECTION II. That by the acceptance and approval of the above
numbered items of the submitted bids, the City accepts the offer
of the persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in accor-
dance with the terms, specifications, standards quantities and
for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents.
SECTION III. That should the City and persons submitting
approve and accepted items and of the submitted bids wish to
enter into a formal written agreement as a result of the accep-
tance, approval, and awarding of the bids, the City Manager or
his designated representative is hereby authorized to execute the
written contract which shall be attached hereto; provided that
the written contract is in accordance with the terms, conditions,
specifications, standards, quantities and specified sums contained
in the Bid Proposal and related bid documents herein approved and
accepted.
SECTION IV. That by the acceptance and approval of the above
numbered items of the submitted bids the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written
contract made pursuant thereto as authorized herein.
SECTION V. That this ordinance shall become effective
immediately upon its passage and approval.
PASSED AND APPROVED this day of 1990.
RAY ST H ' S , MA R
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY:
APPROVED AS TO LEGAL FORM:
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
BY: d1z.,,, f y;
PAGE TWO
DATE: FEBRUARY 20, 1990
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID# 1058 - PICKUP AND TRUCKS
RECOMMENDATION: We recommend this bid be awarded to the lowest
bidder for each item.
1) (1)-1/2 Ton Pickup Klement Dodge in the amount of
$10,537.00 = $10,537.00
2) (3)-3/4 Ton Pickup Klement Dodge in the amount of
$11,039.00 = $33,117.00
3) (1)-20000 lb GVW Bill Utter Ford in the amount of
$16,440.00 = $16,440.00
$60,094.00
SUMMARY: This bid is for the purchase of vehicles for the Park
Department, Solid Waste Department, and Electric Utility
Department. These units are fleet additions approved during the
budget process.
BACKGROUND: Tabulation Sheet
PROGRAMS, DEPARTMENT OR GROUPS AFFECTED: Parks Department,
Commercial Solid Waste, and Electric Distribution.
FISCAL IMPACT: These vehicles will be purchased from budget
funds for Parks and Solid Waste. Motor Pool and budget funds
will combine for the purchase of the large truck for Electric
Distribution.
Respec ~l~ub i ted:
Lloyd V. Harrell
City Manager
Pr d~
Name: Tom D. Shaw, C.P.M.
Title: Purchasing Agent
ZMAlwoo
Name: Tom D. Shaw, C.P.M.
Title: Purchasing Agent
026.DOC
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DATE: FEBRUARY 20, 1990
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID# 1063 - FIBER OPTICS
RECOMMENDATION: We recommend this bid be awarded to the lowest
bidder GTE (Option 1), in the amount of $104,401.10.
SUMMARY: This bid is for the purchase of fiber optic cable and
the associated splices, connectors, and etc., necessary for
installation. The bid is for materials and supplies only since
labor and installation is being supplied by the City of Denton.
The delivery schedule quoted needs to be improved. We are
working with GTE to accomplish the desired delivery dates.
BACKGROUND: Tabulation Sheet
PROGRAMS, DEPARTMENT OR GROUPS AFFECTED: This purchase will
affect all areas of the City of Denton as an organization and
its citizens.
FISCAL IMPACT: Funds for the purchase will be taken from the
Certificates of Obligation, sold for the purpose of financing
the new telephone system.
Respect 11/y/subm ted:
Lloyd Harrell
City Manager
Prepared by:
r. JA614100*
Name: Tom D. Shaw, C.P.M.
Title: Purchasing Agent
Ap roved
Name: Tom D. Shaw, C.P.M.
Title: Purchasing Agent
026.DOC
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