1990-017265LL-1/3689
NO. 0-Q
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT
FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES;
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials, equip-
ment, supplies or services in accordance with the procedures of
state law and City ordinances; and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefor; and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the
materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the numbered items in
bids for materials, equipment, supplies, or
"Bid Proposals" on file in the Office of
Agent filed according to the bid number
hereby accepted and approved as being the
for such items:
BID
ITEM
NUMBER
NO.
1049
All
VENDOR
the following numbered
services, shown in the
the City's Purchasing
assigned thereto, are
lowest responsible bids
Dr. Pepper Bottling Company
1051 All Whitmire Line Clearing, Inc.
Electric Lines:
AMOUNT
$.23 per 12 oz. can
$7.00 per pre-mix
cannister
$31.00 per case
of 12 oz.cups
$0.62 per foot
open easement
$1.24 per foot
closed easement
Electric & Telephone Lines:
1053
All
Wesco
1054
All
IBM
1059
1
Klement Ford
1059
2
Klement Ford
1059
3
Klement Dodge
$0.77 per foot
open easement
$1.54 per foot
closed easement
$20,664.00
$4,592.86 per
month
$12,468.02 per
police sedan
$11,851.94 per
sedan
$12,077.00
SECTION II. That by the acceptance and approval of the above
numbered items of the submitted bids, the City accepts the offer
of the persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in accor-
dance with the terms, specifications, standards quantities and
for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents.
SECTION III. That should the City and persons submitting
approved and accepted items and of the submitted bids wish to
enter into a formal written agreement as a result of the accep-
tance, approval, and awarding of the bids, the City Manager or
his designated representative is hereby authorized to execute the
written contract which shall be attached hereto; provided that
the written contract is in accordance with the terms, conditions,
specifications, standards, quantities and specified sums contained
in the Bid Proposal and related bid documents herein approved and
accepted.
SECTION IV. That by the acceptance and approval of the above
numbered items of the submitted bids the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written
contract made pursuant thereto as authorized herein.
SECTION V. That this ordinance shall become effective
immediately upon its passage and approval.
PAGE TWO
PASSED AND APPROVED this (D~ day of , 1990.
P44'3~14~
RAY ST T ENS, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY: U!/
APPROVED AS TO LEGAL FORM:
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
BY:
PAGE. THREE
DATE: FEBRUARY 6, 1990
CITY COUNCIL REPORT
TO:
Mayor
and
Members
of the City Council
FROM:
Lloyd
V.
Harrell,
City Manager
SUBJECT:
Bid#
1049
- COLD
DRINKS
RECOMMENDATION: We recommend this bid be awarded to the lowest
bidder, Dr. Pepper Bottling Company. Estimated total bid award
$10,000.00.
SUMMARY: This bid is for the soft drinks and vending machines
in the various Parks and Recreation facilities. The bid
includes the products as well as the vending/dispensing
equipment. City of Denton Staff service the machines and
collect the money.
BACKGROUND: Tabulation Sheet
PROGRAMS, DEPARTMENT OR GROUPS AFFECTED: Parks and Recreation
Department and Citizens of Denton.
FISCAL IMPACT: This project is a revenue generating activity
and is paid from the funds generated through account
#261-031-0062-R001-8112.
Respec lly s~ub!~In~t~ted:
Lloyd V. Harrell
City Manager
Prepared by:
Name: Tom D. Shaw, C.P.M.
Title: Assistant Purchasing Agent
Approved
Name: Tom D. Shaw, C.P.M.
Title: Assistant Purchasing Agent
025.DOC
-
-
l0
O
O
N
O
N
O
O
l0
Ln
a C7
0
o
co
M
o
U H
O
i~
t/}
U
la
r.G H
z
z
00
Uw
-
-
Ln
o
o
in
o
N
O
O
cM
Ln
a
0 f:~
o
o
O
x
U
N
d
U
O
tV
U
~
H
Z
z
~
w
a
>
w
a
-
-
M
o
o
m
0
•
N
O
O
c I
O
Qa O
•
•
W U
o
o
9
rn
a4
(Y)
a C7
O
U
a H
Z
a
w
• H
P: H
Q O
-
m
- - -
-
- - - -
- -
- - -
- - -
- - -
- - -
- - -
- - -
- - - -
z
H
H
x
W
W
N
U
CO
H
x
U
H
z
z
ca
OD
O
w
w
as
ix
C:)
0 0
a
z
z
w
w
~
z
r= 64
C)
i
C
a
Q
H
CO
N
H W
H a
C)
H
H
w
U
Q
H
R H
O
m
co
N
kD
z
~
U
a
l
W
Q
U
4
U
r
H
°
0
O
U
9C
C7 P4 W
r
w
x
w
+
a
mf
=+w
co
Ol
m
H
N
Ri
I
N
H
W Ra Cta
~4
i
cm)
H
O
O
z
I
w
m
O
FC Q O
H
Pi
cl
N
w
Ri
Q
N
Q -i
x
w
ko
rl
rx
a
a
c-1
a
Q
(Ya
N
is
rn
H
W
- -
- -
- - -
- - -
- - -
- - -
- - - -
C)
O
W
o
rn
o
c-I
U]
Q
H
0
~
o
o
c-I
~D
a
o
H
z
O
m
a
HH
HH
U
I
W
m
0
4
#t=
c-i
N
M
-~v
Ln
w
DATE: FEBRUARY 6, 1990
CITY COUNCIL REPORT
TO:
Mayor
and
members
of the City Council
FROM:
Lloyd
V.
Harrell,
City Manager
SUBJECT:
BID#
1051
- TREE
TRIMMING ELECTRIC LINES
RECOMMENDATION: We recommend this bid be awarded to the lowest
bidder overall, Whitmire Line Clearing, not to exceed
$125,000.00.
SUMMARY: This bid is for the contract to furnish labor and
equipment to trim trees around specified electric lines in the
City of Denton. This service is normally done between February
15, 1990, and April 1, 1990. Only the lines actually cleared
will be invoiced and paid. Weather conditions, amount of trees
to be cleared, number of work crews, and open versus closed
easement all combine, to determine the portion of the
$125,000.00 set aside for this project that is actually used.
General Telephone will be working with the City of Denton on
this project. They have agreed to split the cost for areas
requiring clearing of both electric and telephone lines. This
cooperative approach lowers the expense for both organizations.
BACKGROUND: Tabulation Sheet
PROGRAMS, DEPARTMENT OR GROUPS AFFECTED: Electric Distribution
and General Telephone
FISCAL IMPACT: Funds for this project have been budgeted in the
1989-90 budget account number 610-080-0252-8338, Maintenance of
Overhead Distribution.
Respectfully submitted:
L1 rel
City M ager
Prepared by:
Name: Tom D. Shaw, C.P.M.
Title: Assistant Purchasing Agent
App ved
Name: Tom D. Shaw, C.P.M.
Title: Assistant Purchasing Agent
025.DOC
w
z
H
aU
z
W H
H r.~
~ W
Ei a
H U
x
3
w
W
H O
U
x
x
xw
aw
a ~c
~w
a
U
z
H
W
W
H
U
Ei z
C!2 H
W
3
xw
Ei U
x H
ozz
W
r--i
Ln
O
H
Q
H
W
U
H
a
E~
U
rn
00
W
co
m
a
CY)
m
w
H
00
~
I
N
Lr)
H
c-I
N
C3
H
W
O
CG
W a
co
E
£
O
W CD
1
W
U C)
0
W
W
rl
0.i
N
l0
E-+
W
~
Ea
Q
z
o
a
v
HH
PQ
O
x
0(~
2
W
x
O
w
eO
W
O
w
~ II
i
z
O
H
04
H
a
U
W
Q
w
E-1
H
H
a
N
d4
L, ,
-q4
L.0
N
r Lr)
LO L-
o
o 00
a
arr
a/}
as (h
i!}
0
0
0,
o.-.
t-
N
Ln Ln
Ln Ln
C.
H
i
V).
V).
arr
0
0
Ln
o
o ,
Ln ,
Ln
r-
LO
r1 Ln
co Ln
. Ln
PQ
O
rl
c-I .
H N
N
V).
a!r
arr
{/t tT
N
W
-
H
Ln
O
Ln
O
L~
In
N Ln
O O
(sa
•
•
• N
• O
O
O
c-I
r-1 110
N
arr
atr
air
arr '-I
E-+
O
U
E~
H
a
04
0)
-
m
o
Wz
H
H
U
W
a
H
H
•
m
H
W
H
W
W
W
W Z
q
Z
a
z
~i
a H
a'
W
H
Ft~
H O
W
W
a
A
w
co
a
as
w
Ei
a
a
Ei w
o
O
U
Ei
W
W
P4
Pi
H
Ei
r4
W
E-i 4
FC
oa
U
c-I N
DATE: FEBRUARY 6, 1990
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID# 1053 - PADMOUNT TRANSFORMER 500 KVA
RECOMMENDATION: We recommend this bid be awarded to the low
bidder, Wesco, in the amount of $20,664.00.
SUMMARY: This bid is for three (3) 500 KVA Padmount
Transformers, for use by the Electric Distribution Department.
BACKGROUND: Tabulation Sheet, Memorandum
PROGRAMS, DEPARTMENT OR GROUPS AFFECTED: Budgeted funds for
Electric Distribution
FISCAL IMPACT: Account #611-008-0252-9222
Respectf y submitt d:
U
Lloyd Harrell
City Manager
Prepared by:
Name: Denise Manning
Title: Buyer
Approved
Name: Tom D. Shaw, C.P.M.
Title: Assistant Purchasing Agent
025.DOC
U
z
H
W
a
a
w
E
z
H
U
QO
OU
rx
w>4
E a
rn a
wa
H p
aU)
a
x
O
W
qO
Z
W
x
O
a
O
W
0
o
try
•
x
~
w
~
w
~r
W
3
E
L~
P5
d~
-
0
-
0
cn
o
>1
M
a
~i
N
W
q
00
VY
m
a
I
W
C)
O
C/)
M
Ul
~
rn
a
Q
~
w
N
a
I
00
0
0
~
x
M
W
W
E
w
~
a
3
th
i
r-i
0
0
Lr)
tx
z
W
O
H
O
E
O
m
a
~4
(n
U1
c-I
p.',
z
U
U]
Ul
rn
W
tk
E
Q
FC
W
O
a
r14
w
H
M
z
4
z
H
q
Ca
9
U
O
W
a
E
ra
w
xk
E
E
Q
-i
[
re)
z
z
a
z
O
m
o
o
zH
a
0a
O
MH
0u
ww
w
za
>
w
aU
Q,' H
a
m a
O
>A E~
~
~
z
w
w
Ua
w
U
H
a
~
qq
W
Z
a
w
w
H
U
z
H
. N
a
a
w
M
Ltl
0
1-4
Q
H
0
0
Ln
a
w
o
O
rn
Ga
rn
Cl)
r-i
z
F~
z
~
~D
w
O
z
F-D
W
W
*k
Ei
Q
z
O
Q
w
U
H
a
U
P7
0
<
a
O
R
W
w
Q
w
H
E
a
0
C)
cn
z
(Y)
Q
z
N
0
rn
0
C)
u~
.
x
o
Z
W
a)
3
arr
H
N
r-I
O
O
O
U]
Ln
Q
x
d~
W
C)
(DI
3
H
to
i
-U)r
co
11
0
C)
to
•
x
rn
W
eo
W
00
C7
O
i/?
N
00
r-i
co
a
o
a
w
w
C0
z
H
rX4
W
H
~
Q
m
rx
0
w
O
0
w
~aa
o
~u
~Z
~w
w
>a
w
w
z
H
a
w
a
O
C14
x
O
w
0
O
0
00
00
P~
W
0
0
N
z
cn
Q
El
vl
co
rn
O
O
u2
x
~
a
w
O
W
3
-La
a
i
N
c~
C)
-
O
rx
z
w
o
H
C)
E~
o
rn
LU
r34
m
Cl)
1-1
R
z
~
co
w
x
N
Q
~
w
a
Z
O
O
Z
H
M
z
~
z
q
o
FC
Cu
W
P4
N
z
rl
w
~
~
T
~
Q
~
O
M
i
,
z
o
o
aa
w
Mon JAN i C PM 3: 55
MEMORANDUM
To: Denise Manning
From: Glenn Fisher
Date: January 16, 1990
Subject: Bid # 1053, 500 KVA, 120/208 Volt Padmount Transformers
Based on the future cost, the Electric Engineering Department
recommends the acceptance of the low bid from Wesco of
$ 6,888.00 per unit for a total of $ 20,664.00.
cc: Bob Nelson, Ernie Tullos
I
d I
U I
C I
m
M
111
m
~
d
~T
M
b y2 I
M
^
~
d I
N
M
N
M
M
M
v
G 1
N
M
y
E I
n
I
m
I
n I
C
-.-I
m I
J
A X 1
d
r 'j
.ca
O
~T
O
J
O
d
d v I
~O
d
u
> 1
r-1
r
1
'-1
rl
1
I
r1
I
I
'-I
~-1
•.1 d I
C
d
N
.-1
N
N
.-1 E I
O
v
r-I
r-1
r
'I
~
p
-1
d +I I
C
C H I
r
a
I
w
1
•.'I
o
I
C
Y
r
G I
+1
W 1
w
L
o
d a I
0
y
L I
r
O
a J 1
'-1
1d
L
N
M
f
ll'I
~
n
m
P
.-v
.--1
1
Y m 1
~
d
a o 1
a
o
it
W U I
pp
a
I
d
m
L
I
4
O
1
v
Y
d 1
r
d
U
L I
M
d
Y
m
n
O
m
O
n
M
vl
M
n
N
a 1
m
>
w
P
P
~Y
.T
n
N
~O
M
N
W
Y 1
O
d
a I
111
Y
m
m
O
N
O
M
.O
.-1
.-t
'O
W 1
m
m
P
M
ul
P
.Y
n
.O
M
P
N
O
.-I I
~
+Ci
Ip
N
ul
.O
.-1
N
n
P
.•1
N
m
IQ Y 1
v1
Y
A
y
~p
n
m
m
O
O
.-I
.-1
n
41
Y m 1
m
IC
m
m
m
m
m
P
P
P
P
O
O O I
y
O
Y
y
y
y
y
y
y
y
y
y
N
m
m
E. U
u
r
C
+
y
O
d
d
1
R7
6
w I
C
V
m l
7
9
d
O I
r
O
1
d
W
r1 I
n
>
v
ti
10
m
m
'-1
In
.-1
vt
ul
P
Itl 'O 1
111
+1
C
r'1
m
vl
IA
r-1
N
n
N
N
ul
o
Y W 1
O
Y
W
P
o
P
P
P
.-1
M
.-I
n
Z
i
o
y
N
v
a
y
~
o
~
In
a
ul
In
~
]
F .
,
w
I
>
w
d
r
O
00 I
r
+1
C m I
10
6
d
.T
10
n
n
.Y
O
n
O
O
m
O
+1 d 1
m
t
m
v1
N
N
m
~Y
~O
.Y
.Y
P
S
O
v m 1
O
C
Y
P
N
O
O
P
N
10
N
N
m
6
0
o i
o
M
T
a
M
o
M
.t
v
M
l
Y
0.
.7[ 1
w
M
I
O
.C
I
L
J
m
w
v 1
L
VI
Y
ql m I
.-1
o
d
n
o
.-1
.ti
n
In
a
In
In
.-I
a
o
o d I
n
u
Y
N
M
M
M
N
m
O
m
m
.o
.T
0.
F
.•7 w 1
m
P
L
0
Y
P
m
P
P
P
m
n
m
m
m
+
O
O
w
M
w
1
.J I
'j.
W
m
1
'T
O
I
J
d
F
7
Y
C
A
o
E.
v
o 1
41
>
Itl
U I
d
m
O
..1
I
Y 'j I
.-1
r
v
IU
N
M
~Y
y
.O
n
O
m
P
I-1
O
C 1
~
6
~
o a
z
r
d
d
O
1
r
t
N
}
I
O
Y
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
I
m
Y
Y
111
m
n
~7
M
m
P
O
N
O
Y Y 1
m
TI
n
M
~p
~
P
M
m
P
'-I
Vl
11
C O 1
m
$
O
N
M
n
y
n
m
Y
p U I
Ip
Y
n
n
n
n
n
n
m
n
n
O
O
N
I
y
O
U d
y
y
y
y
y
y
y
y
y
N
O
Ill
O
U
I
I
U
m
O U
Y C
y
d
C d
J
39
O J
Z
I
U w
o
c
>
q
O
A
C w
w
m
C
C
C
F
v
I
d
d
to
W
rt
d
6
II
I
c
r
d
d
u
r
r
r
L
.'1.
J
I
d
d
3
.7
C
J
J
N
w m
O I
m
Yi
A C
Id
a
W
w
W
C
C
r
C
a
6
o M
W I
W
ly
o
Id
b
F
F
A
of
w
Id
m
c
w
v o
E
¢
Y
o y
a
a
a
a
c>
>
c~
>
>
v,
d It
e
o
a
r L
o
w r
w M
O
1
+'1
d r
x n
Y Y
1
Y
u o
N
M
a o
a u
I
a
m u
d
L
c
O
W ro
I
d
W
C
m
d
L
m
W
W
r I
U
r r
G
Y
d
C
d
W
L
d
y w
~"I
O I
O
x
a O
r-1
+I
w
rl
.w
Z
v
W v
Y ro
v 1
C 1
U
W
w w
d
.
E
d
1
E
o
w
~
a
O O
d I
m
d
'
O
6
a
r
d
'O
,
.
d
E
d
N
r
C
W
E
d
H m
H-2
> I
f
0.
U
0.
F
O
Y
H
U
>
F
DATE: FEBRUARY 6, 1990
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: RFP #1054 - IBM EQUIPMENT MAINTENANCE SERVICE
RECOMMENDATION: We recommend this proposal be awarded to
International Business Machines (IBM), in the amount of
$4,592.86 per month, total bid $55,114.32, for option #2,
Midrange Systems Agreement. The Data Processing Advisory Board
recommends approval.
SUMMARY: This proposal is for the on-site maintenance of all
IBM mainframe related equipment in the Data Processing Division
of the City of Denton.
IBM was the only bidder on this RFP. IBM offered three types of
maintenance options on this RFP. All three types of options are
for 24-hours a day, 7-days a week. The first option is the
standard IBM contract with 30-day notification for cancellation
at $5,653 per month. The second option is a 5-year MRSA option
at $4,592.86 per month. The third option is a 5-year CSA option
at $4,356.86 per month.
The second option requires that the City of Denton give either a
6-month notification if cancelling the maintenance contract or a
pay a one month penalty for cancelling the contract. This
option also guarantees that the maintenance costs will only
increase at 3% per year over the current prices during the five
year time frame. (Currently averaging 5-10% per year)
The CSA option would require that the City have a central
contract point, keep problem logs, keep software maintenance
logs, etc. These items are already being done by the Data
Processing Department. The same cancellation requirements for
the MRSA option would also apply to this option.
For all three of the options, the fiscal funding out option for
cancellation of the maintenance contract would still be in
effect. Also, all three of the options allow replacement and
upgrading of individual pieces of equipment with no penalties.
It is our intent to take advantage of the lower priced option
#3 if it is determined by IBM that the City of Denton qualifies.
RFP #1054 - IBM Equipment Maintenance Service
February 6, 1990
Page 2 of 2
BACKGROUND: Tabulation Sheet and excerpt from Data Processing
Advisory Board minutes of January 9, 1990.
PROGRAMS, DEPARTMENT OR GROUPS AFFECTED: Information Services
Department, Data Processing Division
FISCAL IMPACT: 1989-90 Budget funds for Data Processing
Equipment Maintenance Account #100-036-0017-8341.
Respect Ply submitted:
Lloyd O. Harrell
City Manager
Prepared by:
Name: Tom D. Shaw, C.P.M.
Title: Assistant Purchasing Agent
Approved
Name: Tom D. Shaw, C.P.M.
Title: Assistant Purchasing Agent
025.DOC
W
O
w
PQ
H
U
z
z
w
N
z
H
O
dl
dl
z
~r
a
y+
Ln
H
x
O
p
Kc
CY
W
z
a
Ct+
w
H
W
~k
Ei
C]
z
O
Q
a
H
U
m
w
0
4
x
O
9
W
z
0
H
H
U
M
w
Q
w
H
H
H
Cy
0
2
%~o
~o
1~
00
00
o a
• G,~
• fx
O <
N a'
l0 a'
M 'Ji
Lfl 'J-i
M
I
L n
I
I
I'D r-1
Ln
tT Lf)
Lf,
i!}
M.
i!}
.-1
N
M
z
z
z
O
O
O
H
H
H
W
a
O
O
O
Data Processing
Advisory Board Minutes
January 9, 1990
Page 3
Gary Collins stated that the office Equipment Center was a
small local firm that had limited parts inventory and had asked
what a number of items that were specified in the proposals
were and had stopped at his office to view them. Gary Collins
stated that since 19 of the PCs listed in the proposal had
these items, he was concerned about parts availability from
this vendor. Jim Kuykendall discussed some negative
experiences his wife had with this vendor in having a PC
repaired.
Ron McDade questioned whether the City should place PCs under
contract. Ernie Tullos and Dave Hamm discussed some of the
critical roles PCs play in their departments' operations and
the need for fast on-site response time. Jim Kuykendall
indicated that his firm had a staff member dedicated to PCs,
and this person performs most maintenance as one part of the
job function. Gary Collins stated he had requested a similar
position in the last budget process, but the package was not
approved. Jim Kuykendall made a motion that the Board
recommend the proposal be awarded to IBM. The motion failed
due to a lack of a second.
Dale Maddrry asked if the staff knew what the repair charges
would have been last year if the PCs had not been under
maintenance. Gary Collins explained that since each department
was responsible for its own maintenance, he did not have that
information. Gary Collins stated he was aware of approximately
$2,000 worth of invoices on PCs that did not have maintenance
contracts. Dale Maddry suggested that the staff gather the
information on what costs the City would have incurred on a
time and materials basis and bring this item back to the Board
along with the vendors' responses to an RFP.
Gary Collins explained that we had sent out an RFP for
maintenance on the IBM mainframe and received only one response
from IBM. Gary Collins stated that IBM had offered three
different options: the standard maintenance at $51635 per
month, a five-year mid-range systems amendment (MRSA) at
$41592.86 per month, and a corporate service amendment (CSA) at
$41356.86 per month.
nary Collins explained that two lower options required either a
six month notification or one month penalty fee if the City
wished to cancel its contract versus 30-day notification with
the standard contract. Also Gary Collins stated that both of
the lower cost options guaranteed only a three percent (3%)
increase in maintenance costs per year for the next five years
over the current prices. Gary Collins stated typically IBM's
maintenance costs have increased five percent (5%) to ten
percent (10%) a year with most years being seven percent (7%)
Data Processing
Advisory Board Minutes
January 9, 1990
Page 4
to eight percent (8%). Gary Collins stated that in order to
take advantage of the lowest option, IBM would have to qualify
the City's computer operations procedures. Jim Kuykendall
stated that his firm took advantage of this option, and IBM had
conducted an intensive audit of their data processing
operations. Ron McDade asked if the IBM audit was
unreasonable. Jim Kuykendall stated he felt the audit was
appropriate. Ron McDade stated the City would be getting a
free audit by exercising this option. Gary Collins stated that
the fiscal funding out options and upgrade or replacement of
individual pieces of equipment were available under all three
options. Jim Kuykendall made a motion that the Board recommend
the City exercise Option 2 and then exercise Option 3 once IBM
determined the City qualified. Dale Maddry seconded the motion
and it passed unanimously.
Gary Collins explained Item 5 was a continuation of the leasing
of proprietary system software from IBM that enabled the IBM
mainframe to function. Jim Kuykendall and Dale Maddry seconded
a motion that the Board recommend approval of this purchase
order. The motion passed unanimously.
Gary Collins explained that the next item was continuing
leasing the proprietary software from Computer Associates for a
tape management system, job accounting and file sorting
system. Jim Kuykendall made a motion that the Board recommend
approval and Dale Maddry seconded the motion. The motion
passed unanimously.
There being no further business, the meeting was adjourned.
DATE: FEBRUARY 6, 1990
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID# 1059 - POLICE SEDANS
RECOMMENDATION: We recommend this bid be awarded to the lowest
bidder for each category.
Item 1 - Police Patrol Sedans - Klement Ford - $12,468.02 ea.
Total $224,424.36 (18)
Item 2 - Police CID Sedans
- Klement Ford - $11,851.94 ea.
Total $154,075.22 (13)
Item 3 - Mini-Van
- Klement Dodge- $12,077.00 ea.
Total $ 12,077.00 ( 1)
TOTAL BID AWARD $390,576.58 (32)
SUMMARY: This bid is for the purchase of automobiles for the
Police Department. Twelve (12) of the eighteen (18) patrol
sedans are normal replacement units five (5) units are fleet
additions for the COPS program, and one is a replacement for a
unit damaged in an accident last summer.
Eight of the thirteen standard sedans are normal replacement for
the Criminal Investigation Division, two units are normal
replacement for Police Administration and three (3) units are
fleet additions for the Narcotics Section of the City of Denton.
The one Mini-Van is a normal replacement for City of Denton and
is replacing a 4-door sedan currently in use.
Karl Klement Ford and Karl Klement Dodge
Decatur, Texas. We do not feel this will
major portion of the service work is p
Vehicle Maintenance Center and parts are
locations in Denton and surrounding areas.
think that warranty service would not be
dealers.
BACKGROUND: Tabulation Sheet
are both located in
create a problem. A
arformed in our own
available in several
We have no reason to
available from local
PROGRAMS, DEPARTMENT OR GROUPS AFFECTED: Police Department and
Vehicle Operations
Bid #1059 - Police Sedans
February 6, 1990
Page 2 of 2
FISCAL IMPACT: Funds for these vehicles will come from a
combination of Motor Pool funds, 1989-90 budget funds, and funds
from the Certificates of Obligation approved at an earlier date
for funding of fleet vehicles.
Respec llly/submitted:
4 e
Lloy . Harrell
City Manager
Prepared by:
Name: Tom . Shaw, C.P.M.
Title: Assistant Purchasing Agent
Approved
Name: Tom D. Shaw, C.P.M.
Title: Assistant Purchasing Agent
025.DOC
x
0
R
w
x
0
w
z
o~
U CCi
O
zH
00
w
Q
00
Q
m
Ln
0
Q
H
P7
ri)
z
Q
W
W
U
H
a
a
Q
H
a
q0
z
w
y
7
z
0
O H
Ol H
Ol Q~
c-I H
0
M
f~
z
9
h
W ~k
H
Q
W U
a 0
O FC
U
w
Q
~-a
w
H
H
Ln
M
Q
P7
0.l
io
C)
Z
N
N
0
rn
co
00
0
Zi Z M
t" I
z
Q
w
U)
7
w
rn
>
w
a
Q
z
a
a
co
z
q
H I 00 M H
CY r-4
- - - -
1--i N M