1990-002ORDINANCE NO. ~lJ ~C
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES;
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials, equip-
ment, supplies or services in accordance with the procedures of
state law and City ordinances; and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefor; and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the
materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Bid Proposals" attached hereto, are hereby accepted and approved
as being the lowest responsible bids for such items:
BID ITEM
NUMBER NUMBER VENDOR AMOUNT
1036 ALL CANNON UNIFORM COMPANY $ 16,747.50
SECTION II. That by the acceptance and approval of the above
numbered items of the submitted bids, the City accepts the offer of
the persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards quantities and
for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents.
SECTION III. That should the City and persons submitting
approved and accepted items and of the submitted bids wish to enter
into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his
designated representative is hereby authorized to execute the
written contract which shall be attached hereto; provided that the
written contract is in accordance with the terms, conditions,
specifications, standards, quantities and specified sums contained
in the Bid Proposal and related bid documents herein approved and
accepted.
SECTION IV. That by the acceptance and approval of the above
numbered items of the submitted bids the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written contract
made pursuant thereto as authorized herein.
SECTION V. That this ordinance shall become effective
immediately upon its passage and approval.
VAO' /7 A4
day of , 1990.
PASSED AND APPROVED this the
U
RAY S E~ ENS, MAYOR
ATTEST:
J FE WALT S, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
DEBRA A. DRAYOVITCH, CITY ATTORNEY
d
BY:
BID-1
Page 2
DATE: JANUARY 2, 1990
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID #1036 - FIRE DEPARTMENT UNIFORMS
RECOMMENDATION: We recommend, after consideration of the
memorandums from the Fire Department, with the detailed information
about the problem with Martin Uniform Company last year that this
bid be awarded to the next low bid of Cannon Uniform Company at
$16,747.50.
SUMMARY: This bid was advertised and sent to some ten or more
vendors. We received four bid proposals as are shown on the
tabulation sheet. Only a few of the vendors or uniform companies
handle the type uniforms specified. The low bid is from Martin
Uniform Company who received our bid last year (see attached
memorandum). The second low bid is from Cannon Uniform of Garland,
Texas, and is $497.50 higher than the low bid.
BACKGROUND: Tabulation Sheet, Memorandums from Fire Department
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Budgeted Funds
#100-060-0051-8101.
FISCAL IMPACT: There is no additional impact on the General Fund.
Respec ully submitted:
V11WX'4a1
-.4z Lloy Harrell
City Manager
Prepared by:
N e• hn . Marshall
itle. Purchasing Agent
Approved:
N e. J h Marshal 1
le. urchasing Agent
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MEMO 89-086
TO: Mr. J. Marshall, Director of Purchasing
FROM: J. L. Cook, Jr., Fire Chief IvV
DATE: 29 November, 1989
RE : BID AWARD, FIRE DEPARTMENT UNIFORMS - CORRECTION
Having reviewed the six bids submitted for Fire Department uniforms, it would
seem that the four actual bids meet specifications, I would therefore,
recommend that the low bid submitted by Cannon Uniforms for shirts be accepted.
Martin Uniform submitted the low bid for pants. However, I recommend that we
reject Martin's bid. They were awarded the last bid for uniforms and we still
have not resolved all the problems that we have had with them. Service has
been nonexistent. Quality of the merchandise delivered has been substandard in
many cases.
Martin is located in San Antonio which makes access next to impossible. They
will not return phone calls and generally have displayed an attitude of
indifference toward our complaints.
Cannon submitted the second low bid; granted they are $1.99 per unit higher;
but they are $2.01 per unit lower than the average of the four bids.
Therefore, I recommend accepting Cannon's bid for the pants. They are located
in Garland which should facilitate our order.
The difference in the total amounts of the Martin and Cannon bid is $497.50.
We incurred almost as much overtime and long distance bills in trying to
resolve our problems with Martin's.
I hope I have made my point in this matter. If you need additional
documentation, please contact us.
xc: Mr. R. Svehla, Deputy City Manager
Captain E. Woodruff, Uniform Officer
JLC/ec
RECEIVED
CITY OF C3cHT01H
PUM"o" 10G
X180,' DEC 15 FPM 41: 14
MEMORANDUM
TO: Tom Shaw, Assistant Purchasing Agent
FROM: James R. Thomason, Deputy Fire Chief
DATE: December 13, 1989
SUBJECT: UNIFORMS
Attached is a list of problems encountered with Martin's Uniforms
Company which supplied uniforms for the 88-89 budget year. If you
need further information, please contact me or Captain Woodruff.
ames R. Thomason
JRT/bf
attachment
MARTIN'S UNIFORMS
Ordered uniforms February 12, 1989.
1. Numerous pants and shirts had extremely long delivery times.
We were promised the items were in stock but ultimately were
special construction items which were delivered as much as 6
months late.
2. Numerous repairs had. to be made to pants and shirts due to:
A. Incomplete stitching at seams and hems.
B. Missed seams and hems.
C. Torn fabric which appeared to have been caught in some-
thing.
D. Cuts in material which appeared to have been made with a
knife or scissors.
E. Wrong sizes in both pants and shirts were experienced, and.
in at least one (1) instance the wrong color shirt was
sent.
F. The wrong style and color shirt shipped to us probably was
for another company.
G. Shirts were sold only in 1/2 sizes. Shirts just about had
to be worn half size to large.
H. Very poor fit on pants. Approximately 88% of personnel
having difficulty- getting pants to fit properly.
1. Pants tagged with wrong size.
J. Over twenty pairs of shirts and pants assigned to one
person were "swapped" with other people who had uniforms
which would not fit.
3. Ordered "Beefy Tee" t-shirts--100% cotton by Hanes.
A. Recieved Screen-Stars 50/50 cotton-poly. Totaa_ order
wrong.
B. Returned order and lost funding from 88-89 budget to
purchase "Beefy Tee" t-shirts.
The overall. quality of goods was at best "fair." The amount of
time and effort. that went into handling there uniforms would far
exceed any price difference in the bids received this year. We
not only expect, but demand that our supplier give us the very best
uniform possible. We did not get what we asked for from Martin
Uniform Company.