1989-1872651L-3/3689
NO a-/M_
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND PROVIDING FOR THE
AWARD OF CONTRACTS FOR PUBLIC WORKS OR IMPROVEMENTS, PROVIDING
FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN
EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated
competitive bids for the construction of public works or
improvements in accordance with the procedures of state law and
City ordinances, and
WHEREAS, the City Manager or a designated employee has
received and recommended that the herein described bids are the
lowest responsible bids for the construction of the public works
or improvements described in the bid invitation, bid proposals
and plans and specifications therefore, NOW, THERFFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the following competitive bids for the
construct o~ of public works or improvements, as described in the
"Bid Invitations', "Bid Proposals" or plans and specifications on
file in the Office of the City's Purchasing Agent filed according
to the bid number assigned hereto, are hereby accepted and
approved as being the lowest responsible bids
BID NUMBER
CONTRACTOR AMOUNT
1041 Burley and Coward Mechanical 46,375 00
1043 Boyd/Stevens 11,470 80
SECTION II That the acceptance and approval of the above
compet tfve=s shall not constitute a contract between the City
and the person submitting the bid for construction of such public
works or improvements herein accepted and approved, until such
person shall comply with all requirements specified in the Notice
to Bidders including the timely execution of a written contract
and furnishing of performance and payment bonds, after notifi-
cation of the award of the bid
SECTION III That the City Manager is hereby authorized to
execute a necessary written contracts for the performance of
the construction of the public works or improvements in
accordance with the bids accepted and approved herein, provided
that such contracts are made in accordance with the Notice to
Bidders and Bid Proposals, and documents relating thereto
specifying the terms, conditions, plans and specifications,
standards, quantities and specified sums contained therein
SECTION IV That upon acceptance and approval of the above
compet tfve-Fi'Us and the execution of contracts for the public
works and improvements as authorized herein, the City Council
hereby authorizes the expenditure of funds in the manner and in
the amount as specified in such approved bids and authorized
contracts executed pursuant thereto
SECTION V That this ordinance shall become effective
imme ate y upon its passage and approval
PASSED AND APPROVED this the LqY - day of
1989
RAY S FNS
ATTEST
NTFETWALTERS) CITY SECRETARY
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
BY
PAGE 2
DATE DECEMBER 19, 1989
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID #1041 - COMPUTER FACILITY AIR CONDITIONER
RECOMMENDATION We recommend this bid be awarded to the lowest
bidder, Burley and Coward Mechanical, in the amount of $46,375 00
SUMMARY This bid is for the purchase of a new 20-ton air
conditioning unit and an electrical power controller unit designed
specifically for Data Processing Computer Room applications These
items are required for the proper operation of the new IBM Main
Frame Computer and associated hardware approved by Council on
September 19, 1989 The existing 6 5 ton unit will be transferred
to the Municipal Building and installed in the telephone equipment
room The new air conditioning unit will be property of the City
and should the Data Processing Center be relocated at a future
date, the equipment could be transferred The Data Processing
Advisory Board has reviewed this pro3ect and also recommends
approval
The lessor price offered by Morley/Moss of Dallas did not include
the cables necessary for installation
BACKGROUND Tabulation Sheet, Data Processing Advisory Board
Minutes, and Letter of Agreement from Ms Joann Cohagan, Landlord
and Mr Bruce Hennington, Superintendent of Building Operations
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED Data Processing
Department
FISCAL IMPACT Funds for this purchase will come from a
combination of savings from the GIS funds and Telephone System
Certificates of obligation
Respec lly aubed
Lloyd Harrell
City Manager
red
Name Tom D Shaw
Title Assistant Purchasing Agent
A ;rove
/ o n J Marshalll
itl Purchasing Agent
022 DOC
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MINUTES OF
DATA PROCESSING ADVISORY BOARD
MEETING ON NOVEMBER 29, 1989
MEMBERS PRESENT Dale Maddry, Jim Kuykendall, Ron McDade
Charles Ridens, Cengis Capan
Others Present Gary Collins of the city staff
Dale Maddry made a motion that the minutes of the July 11, 1989
meeting be accepted as presented The motion was passed
unamiously
Gary Collins explained that the new air conditioner and power
distribution unit was needed to accomodate the upgrade in computer
hardware that was associated with the new GIS system Gary Collins
also explained that the current air conditioner and power
distribution unit would be utilized with the new telephone system
and the word processing equipment located at City Hall Jim
Kuykendall made a motion that the Data Processing Advisory Board
recommend that the City Council accept the Burley & Coward bid
which was the low bid meeting specifications The motion was
passed unamiously
There be no further business the meeting was adjorned
,CEIVFO
CITY Of ODD r011
PIJftk. fIti,l'IU
19A9 DEC 14 AM 10 38
OFFICE OF THE CITY ATTORNEY
MEMORANDUM
TO
Tom Shaw,
Assistant
Purchasing Agent
FROM
Debra A
Drayovitch,
City Attorney
SUBJFCT
Air Conditioner for
Computer for Building at 325 East
McKinney
Street
DATE
December
13, 1989
Pursuant to your request of December 12, 1989, I am writing to
advise you that the Lease Agreement between the City and JoAnn
Cohagen for the McKinney Street property provides for the
landlord and the tenant to agree in writing how additions or
fixtures to the premises will be handled
Last week, Bruce Hennington brought me a copy of the letter from
Mrs Cohagen agreeing to installation of the air conditioner so
long as certain conditions are met Should you have any addi-
tional questions in this regard, please advise
DAD lkh
xc Lloyd V Harrell, City Manager
35681
lC!5r
CITY of DENTON, TEXAS Civic Canter/ 321 E McKinney/ Denton, TX 76201
November 16, 1989
Ms Joann Cohagen
318 East Oak
Denton, Texas 76201
Dear Joann
I am writing this letter in order to document our last discussion concerning
the need for the City to install a new computer air conditioning system, to
insure that I have all areas of concern addressed, and to request in writing,
per the lease agreement, your permission to install the new air conditioning
system that will remain the property of the City
Per our discussion, the new system will need the following
1.
The unit will be placed on the ground behind the
building
(southeast corner).
2.
The City will install a two-sided private fence, stained
per your
color specification.
3
The city will provide a cement slab for the ground
unit large
enough to provide space for any future air conditioning expansion
4.
The city will place shrubs around the fence on two sides
in order
to make it more aesthetically pleasing
5
The City will remove the old air conditioning unit and
repair the
roof.
6
The City's electrical staff will not core drill any walls
or roof
The wall core drilling will be completed by your
designated
contractor at the City's expense
I hope this letter is correct and covers all concerns
me
Sincerely,
Aa4-e 4 -
Bruce Henington
Superintendent of Building Operations
BH jh
copy to Steve Brinkman
Gary Collins
Tom Shaw
Lloyd Harrell
Betty McKean
If not, please contact
4it DGS05;:1V/ ,al 990" a JAV0 d wiihit "
Denton Parks and Recreation / Denton, Texas / (817) 668.8470
December 4, 1989
Mrs Joan Cohagen
318 E Oak Street
Denton, TX 76201
To Whom It May Concern
no Letter dated November 16, 1989 From Mr Bruce Henington, Superintendent
of Building Operations, City of Denton, Texas
This letter dated November 16, 1989, is to confirm and document the need for
the City of Denton to install a new Air Conditioning system for the existing
computer facility, and as per the lease agreement, to request in writing
permission to install the new system that will remain the property of the
City of Denton
With the installation of the new Air Conditioning system, there are several
items that need to be addressed, such as the following
1 The condensing unit will be placed on the ground and located on the
Southwest side of the building
2 The City will provide a ccnorsts pad for the new unit that will be
large enough for any future expansion of the Air Conditioning system
3 The City will install a fenced enclosure around the unit that will
provide security for the wits The fence will be constructed of
Rough Ceder, Construction tirade, fencing with 411x4" poste and three
full 211x4" rails The fence will be 6' tell with 111x6" pickets The
pickets will be installed one in and one out and overlapped so that
the line of eight is such that the outs cannot be seen, but that the
air is not restricted The fence enclosure will have a 4' lockable
gate installed with the City Fu•nishind the locking system The fencing
will be stained as per the Owner's specifications
4 There will be no shrubs furnished or installed in these areas
S The City will remove the existing old Air Conditioning unit from the
rcof and will repair the roof The City will also raise any remaining
ccnduits and install any now conduits on Redwood supports with pitchpans
so that the roof of the building can be maintained
6 The City will install a two-sided screen fence to the South and the
East of the new transformer installation so that the unit is screened
from the parking lot This screen fence will be built to match and
stained to match the Air Conditioning unit enclosure
7 The City electrical staff will not core drill any walls or roof of the
structure
8 The wall core drilling, concrete pad, screen fence, the unit enclosure
Fence, and the finishing of the fences will be done by the Owner
designated contractor, McCarty Construction Company, Inc , at the
City's expense
I hope this letter covers all of the items of work concerned with the instal-
lation of the new Computer Room Air Conditioning system Please feel free
to call if there are any questions
Sincerely,_
$k.
l ?mrC94_;jt0_Gn Cohegen
JC em
DATE DECEMBER 19, 1989
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID #1043 - DEMOLITION & CLEARING #14
RECOMMENDATION We recommend this bid be awarded to the low bidder
Boyd/Stevens at $11,470 00
SUMMARY This bid was sent to the twelve to fifteen vendors that
do this type of work, and we received five bids ranging from a low
of $11,470 80 to a high of $55,000 00 The low bidder has a
completion time of 10 days We are getting higher bids now,
however, we are requiring that all debris be placed at our landfill
or some other approved site that has prior approval Liability
Insurance and a Contract are required with the approved Federal
Requirements
BACKGROUND Tabulation Sheet, Memorandum From Barbara Ross
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED The City of Denton Block
Grant Demolition, and the Citizens of Denton
FISCAL IMPACT CDBG Funds, No Additional Impact on the General
Fund
4Respe l/ly/ s~ tted
v
rell
City Manager
Prepared by
n
me 1 J Marshal-1
itl Purchasing Agent
Approved
J n Marshall
le urchasing Agent
022 DOC
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CITY of DENTON
CDBG Office
1108 West Oak
Denton Texas 76201
(817) 566-8480
MEMORANDUM
TO John Marshall, Purchasing Agent
FROM Barbara Ross, Community Development Coordinator
DATE December 10,1989
SUBJECT Demolition Bid #14
The Community Development Office would like to accept the bid of
Boyd Excavating/Stevens Trucking in the amount of 11,470 80 to
complete the demolitions specified in bid #14 Staff has contacted
Stevens Trucking and they have assured us that all
trash and debris from the work will be deposited in the City
landfill
Please call me at ext 8480 if you have questions or need further
1n`-7ation Tha ou
Barbara Ross
IhMie American ' 'an
The Community Development Block Grant-
Meeting needs at home.
In the Lanny
and tluoughout the neighborhood. t~
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