1989-186I651L-1/3689
NO
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT
FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES,
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING
FOR AN EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials, equip-
ment, supplies or services in accordance with the procedures of
state law and City ordinances, and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefor, and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the
materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in
bids or materials, equipment, supplies, or
"Bid Proposals" on file in the Office of
Agent filed according to the bid number
hereby accepted and approved as being the
for such items
the following numbered
services, shown in the
the City's Purchasing
assigned thereto, are
Lowest responsible bids
BID ITEM
NUMBER NO VENDOR AMOUNT
1046 All Key Business Systems $ 12,930 00
1047 All International Paper $ 28,725 00
SECTION II That by the acceptance and approval of the above
number-~ t~of the submitted bids, the City accepts the offer
of the persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION III That should the City and persons submitting
approve an accepted items and of the submitted bids wish to
enter into a formal written agreement as a result of the accep-
tance, approval, and awarding of the bids, the City Manager or
his designated representative is hereby authorized to execute the
written contract which shall be attached hereto, provided that
the written contract is in accordance with the terms, conditions,
specifications, standards, quantities and specified sums
contained in the Bid Proposal and related bid documents herein
approved and accepted
SECTION IV That by the acceptance and approval of the above
numbered--ftems of the submitted bids the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written
contract made pursuant thereto as authorized herein
SECTION V That this ordinance shall become effective
imme at- e~y upon its passage and approval
PASSED AND APPROVED this / day of J[k!Dt j.4,f.4r1989
RAY S F S , rfAYUK
ATTEST
JENNIFER WALTERS, CITY SECRETARY
BY
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
BY
PAGE TWO
DATE DECEMBER 19, 1989
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID #1046 - SECRETARIAL WORKSTATION
RECOMMENDATION We recommend this bid be awarded to the lowest
bidder meeting specifications, Key Business Systems, in the amount
of $4,310 00 each for three (3) units, total purchase $12,930 00
SUMMARY This bid is for the purchase of three (3) secretarial
workstations that consist of information processor, printer, hard
disc memory, and monitor These units are similar to a PC
Computer, with heavy emphasis on word processing and graphics
They have the ability to tie to the host mainframe as a terminal,
perform as a word processor, and do some activities associated with
PC Computers The price offered by Neville Business Systems,
although lower in cost, fails to meet specifications for printer
graphic requirements, and for the ability to tie to a host
mainframe, or to link to other units The unit is assembled by
Neville, using components from several manufacturers and serviced
only by Neville Business Systems
BACKGROUND Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED Utility Administration,
Water and Sewer Field Services, and Wastewater Treatment will be
receiving these units
FISCAL IMPACT Funds for this purchase were approved during the
budget process in account # 620-081-0450-9103, 620-081-0461-9103,
and 620-082-0470-9103
Resp fullys,,,itted
Llo d HarrUU''e//11
City Manager
Pr red by
Name Tom D Shaw
Title Assistant Purchasing Agent
r ve
am o n J Marshall
Titl Purchasing Agent
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DATE DECEMBER 19, 1989
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID #1047 - WOOD TRANSMISSION POLES
RECOMMENDATION We recommend this bid be awarded to the lowest
overall bidder, International Paper, in the amount of $28,725 00
SUMMARY This bid is for wooden transmission poles for Warehouse
stock, to be used by the Electric Distribution Division
BACKGROUND Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED Warehouse Working
Capital for Electric Distribution
FISCAL IMPACT Budgeted Account #710-043-0582-8709
Respe ulll/y submitted
v
T1-oj-fd Harrell
City Manager
Prepared by
Name Denise Manning
Title Buyer
Approved
Marshall
N hn
le e 'Purchasing Agent
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