1989-1722651L-1/3689
NO a ' 1,.
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT
FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES,
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING
FOR AN EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials, equip-
ment, supplies or services in accordance with the procedures of
state law and City ordinances, and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefor, and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the
materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in
bids oar materials, equipment, supplies, or
"Bid Proposals" on file in the Office of
Agent filed according to the bid number
hereby accepted and approved as being the
for such items
BID
ITEM
NUMBER
NO
VENDOR
1032
All
Priester Supply
1033
1-4
Dealers Electric
1033
5
Poleline Electric
1039
All
Darr Equipment
1040
All
Martin Eagle Oil
the following numbered
services, shown in the
the City's Purchasing
assigned thereto, are
lowest responsible bids
AMOUNT
23,316 00
13,920 00
2,090 00
18,184 00
rate per gallon of
014 above posted
rack/terminal rate
SECTION II That by the acceptance and approval of the above
numbered items of the submitted bids, the City accepts the offer
of the persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION III That should the City and persons submitting
approve and accepted items and of the submitted bids wish to
enter into a formal written agreement as a result of the accep-
tance, approval, and awarding of the bids, the City Manager or
his designated representative is hereby authorized to execute the
written contract which shall be attached hereto, provided that
the written contract is in accordance with the terms, conditions,
specifications, standards, quantities and specified sums
contained in the Bid Proposal and related bid documents herein
approved and accepted
SECTION IV That by the acceptance and approval of the above
numb ere tems of the submitted bids the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written
contract made pursuant thereto as authorized herein
SECTION V That this ordinance shall become effective
imme ate y upon its passage and approval
PASSED AND APPROVED this ` J 44-- day of 1989
RAY S UPHP S, YOR
ATTEST
JENNIFER WALTERS, CITY SECRETARY
BY 4OZoeeL-
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
BY _L~
PAGE TWO
DATE DECEMBER 5, 1989
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID #1032 - PADMOUNTED TRANSFORMERS
RECOMMENDATION We recommend this bid be awarded to Priester
Supply, the lowest evaluated bidder, in the amount of $23,316 00
SUMMARY This bid is for (6) six padmounted transformers to be
used by the Electrical Distribution Department
BACKGROUND Memorandum, Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED Budgeted funds for
Electrical Distribution 1989-90
FISCAL IMPACT Budgeted Account #5611-008-0252-9222
4Respectf ly submitted
ell
er
Prepared by
NamNam^ise MI Y Title Buyer
Ap roved
Name Tom D Shaw
Title Assistant Purchasing Agent
021 DOC
MEMORANDUM
To Denise Manning, Buyer, Purchasing Department
From Glenn Fisher, Engineering Associate I
Date November 27, 1989
Subject Bid # 1032, 150 KVA, 120/208 Padmount Transformers
Based on the projected future costs, the Electric Utilities
Department recommends the acceptance of the bid from Priester
Supply for a total of $ 23,316 00 (see attached evaluation for
future costs)
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R
DATE DECEMBER 5, 1989
CITY COUNCIL REPORT
TO
Mayor and
Members
of the City Council
FROM
Lloyd V
Harrell,
City Manager
SUBJECT
BID #1033
- WIRE
AND CABLE
RECOMMENDATION We recommend this bid be awarded to the lowest
bidders Items 1-4 to Dealers Electric, for a total of $13,920 00,
and Item 5 to Poleline Electric, for a total of $2,090 00
SUMMARY This bid is for wire and cable to replace warehouse
inventory stock
BACKGROUND Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED Warehouse working
capital for Electric Distribution
FISCAL IMPACT Budgeted Account #710-043-0582-8708
Respec lly sub i ted
Lloyd Harrell
City Manager
Prepared by
Name Denise Mann ng
Title Buyer
Ap roved
U
Name Tom D Shaw
Title Assistant Purchasing Agent
021 DOC
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1'LL,
DATE DECEMBER 5, 1989
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID #1039 - RENTAL OF SCRAPER
RECOMMENDATION We recommend this bid be awarded to the lowest
bidder, Darr Equipment, in the amount of $18,184 00
SUMMARY This bid is for the rental of a Caterpillar 623B Scraper
for use at the City of Denton Landfill
BACKGROUND Tabulation Sheet, Memorandum
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED Budgeted funds for Solid
Waste Division
FISCAL IMPACT Account #630-024-0803-8509
Respe ully sLloy Harrell
City Manager
Prepared by
Name Denise Manning
Title Buyer
Approved
C~
Name Tom D Shaw
Title Assistant Purchasing Agent
021 DOC
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CITY of DENTON / 215 E McKinney / Denton Texas 76201
M E M O R A N D U M
TO Purchasing Department
FROM Charles S Watkins, Superintendent, Solid Waste Division
DATE November 27, 1989
SUBJECT RENTAL OF SCRAPER
BID #1039
I have reviewed the three (3) bids received relative to Scraper rental
for two months I recommend the low bid which is Darr Equipment Company
assuming they can provide the Caterpillar 623B within three days from
receipt of order If the low bidder does not have the machine available
and delivered within three days, I recommend the bid submitted by TKO
which Is the second lowest bid
o~ Watkins
CSW/sc
1W1/112789023
DATE DECEMBER 5, 1989
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID #1040 - #2 DIESEL FUEL
RECOMMENDATION we recommend this bid be awarded to the lowest
bidder, Martin Eagle Oil, at an estimated amount of $121,500 00, or
01 cent above posted rack/terminal rate
SUMMARY This bid is for 200,000 gallons of #2 Diesel Fuel used
for electricity generation at the Electric Production Plant The
price is determined by adding the bidders delivery price to the
daily posted rack/terminal rate per gallon
BACKGROUND Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED Budgeted funds for
Electric Production Division
FISCAL IMPACT Budget Account #610-080-0251-8202
Respectf ly submit ed
Lloyd ffa T.
City Manager
Prepared by
Name
Title
Approv
Name
Title
Denise Manning
Buyer
ed~
Tom D Shaw
Assistant Purchasing Agent
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