1989-1682651L-1/3689
NO G~?2!re4
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT
FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES,
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING
FOR AN EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials, equip-
ment, supplies or services in accordance with the procedures of
state law and City ordinances, and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefor, and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the
materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in
bids or materials, equipment, supplies, or
"Bid Proposals" on file in the Office of
Agent filed according to the bid number
hereby accepted and approved as being the
for such items
BID ITEM
NUMBER NO
VENDOR
RFP 104A
RFP 1027
IBM
C-TEC SYSTEMS, INC
the following numbered
services, shown in the
the City's Purchasing
assigned thereto, are
Lowest responsible bids
AMOUNT
$140,609 00
$ 15,199 20
SECTION II That by the acceptance and approval of the above
numbers terns of the submitted bids, the City accepts the offer
of the persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION III That should the City and persons submitting
approve an accepted items and of the submitted bids wish to
enter into a formal written agreement as a result of the
acceptance, approval, and awarding of the bids, the City Manager
or his designated representative is hereby authorized to execute
the written contract which shall be attached hereto, provided
that the written contract is in accordance with the terms,
conditions, specifications, standards, quantities and specified
sums contained in the Bid Proposal and related bid documents
herein approved and accepted
SECTION IV That by the acceptance and approval of the above
numbere~tems of the submitted bids the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written
contract made pursuant thereto as authorized herein
SECTION V That this ordinance shall become effective
imme ate y upon its passage and approval
PASSED AND APPROVED this day of 1989
Y S , 7AYUK
ATTEST
JENNIFER WALTERS, CITY SECRETARY
BY X4 ~)a7jk-a
APP VED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
BY _A0,4 XA~In4
61
PAGE TWO
DATE NOVEMBER 21, 1989
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT RFP #104A - GIS SYSTEM HARDWARE
RECOMMENDATION We recommend this Purchase order be approved and
the Contract for GIS System Hardware be awarded to IBM in the
amount of $140,609 00
SUMMARY This transaction is for the purchase of IBM Model 125 R1
PC Computers, Color Monitors and related items and maintenance
The choice of the ESRI System requires the hardware for the GIS to
be specifically IBM The ESRI proposal contained an option to
purchase equipment from them The response from IBM was
considerably less than ESRI and included the software and
maintenance pricing
BACKGROUND Tabulation Sheet for equipment, Memo from Gary
Collins, Director of Data Processing, and PO #93581
PROGRAMS DEPARTMENTS OR GROUPS AFFECTED GIS System Users
FISCAL IMPACT Certificates of obligation funds for acquisition of
GIS System and related items
Respec ulll/y submitted
v
Llo Harrell
City Manager
Prepared by
m Tom Shaw, C P
Titl Assistant Purchasing Agent
Approved
offiff J Marshall, C P M
iti Purchasing Agent
020 DOC
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CITY of DENTON, TEXAS 215 E McKINNEYI DENTON TEXAS 76201 / TELEPHONE (817) 566 8200
DATE October 16, 1989
TO Lloyd Harrell, City Manager
FROM Gary A Collins, Director of Data Processing
SUBJECT Purchase of IBM RTs
The purchase of the IBM RTs is for the purpose of providing work
stations for the GIS system When we evaluated the proposals for
the GIS systems the final two vendors were ESRI and Prime The
ESRI proposal utilized IBM RTs as the work stations for this system
and their software is designed to run on the IBM RT workstation
The Prime proposal utilized Sun workstations and their software is
designed to run on the Sun workstations As you may know the City
of Denton has selected the ESRI proposal and their contract has an
option where the City can acquire IBM RTs from ESRI at $47,858
At this same time IBM submitted a proposal for IBM RTs that by
utilizing the state and local government discount allows the City
of Denton to acquire IBM RTs at a cost of $31,093 I am
recommending that we acquire 4 IBM RTs directly from IBM and take
advantage of the local and state government discount offered by
IBM I am also recommending that we acquire the necessary software
for these workstations from IBM at a cost $3,421 for the first set
of licenses and $2,588 for the subsequent three sets of licenses
These prices represent a 21% discount from IBM for local and state
governments
if I can provide any further information or you have any questions
please feel free to call me
'A" 61&~
Gary Collins
Director of Data Processing
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DATE NOVEMBER 21, 1989
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT RFP #1027 - MAINTENANCE WANG EQUIPMENT
RECOMMENDATION We recommend this proposal be awarded to C-PFC
Systems, Inc , in the amount of $1,211 40 per month for Word
Processing Center equipment and $55 20 per month for Park
Department equipment, total price $15,199 20 per year
SUMMARY This proposal is for the on-site maintenance of the Wang
equipment and software utilized by the City of Denton It WL11
cover a period of time from January 1, 1990, to January 1, 1991
Only one proposal was received, however, it is approximately 208
lower than last year
BACKGROUND Memo from Gary Collins, Director of Data Processing
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED Word Processing Centex,
Parks and Recreation Administration
FISCAL IMPACT 1989/90 Budget Funds Account Number
100-036-0006-8341 for $14,536 80 and Account Numi r
100-031-0060-8341 for $662 40
Respec 11y submi ted
Lloy Harrell
City Manager
P epared by
Name Tom D Shaw, C P M
Title Assistant Purchasing Agent
Approved
N Job J Marshall, C P M
ie a Purchasing Agent
020 DOC
CITY ofDENTON, TEXAS MUNICIPAL BUILDING / DENTON TEXAS 76201 / TELEPHONE (817) 566 8200
MEMORANDUM
DATE November 14, 1989
10 Tom Shaw, Assistant Purchasing Agent
FROM Gary Collins, Director of Data Processing
SUBJECT MAINTENANCE ON WANG EQUIPMENT
I have reviewed the proposals submitted for maintenance of the
existing Wang equipment At this time, it is my recommendation
that C-TEC continue to provide the equipment maintenance from
January 1, 1990 to January 1, 1991 the recommended bid
represents a 20% decrease in the cost of maintenance from the
prior year
If you need any further information, please contact me
a r11`i n s
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