1989-1672848L
ORDINANCE NO9-/GZ
AN ORDINANCE OF THE CITY OF DENTON, TEXAS AUTHORIZING THE CITY
MANAGER TO EXECUTE AMENDMENT NO 1 TO AN AGREEMENT BETWEEN THE
CITY OF DENTON AND COOPERS & LYBRAND, INC RELATING TO
PROFESSIONAL CONSULTING SERVICES, AND PROVIDING AN EFFFCTIVE DATE
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the City Manager is hereby authorized to
execute Amment No 1 to the contract between the City of
Denton and Coopers & Lybrand, Inc for professional consulting
services relating to the employer's insurance plan
SECTION II That the City Council hereby authorizes the
expen ture o unds not to exceed Thirteen Thousand ($13,000 00)
Dollars
SECTION III That the City Secretary is hereby directed to
attach a copy oT this ordinance and the amendment to the contract
which is attached hereto, to Ordinance No 89-94, adopted by the
City Council on the 18th day of July, 1989
SECTION IV That this ordinance shall become effective
imme ate y upon its passage and approval ,
PASSED AND APPROVED this the 71day of~,~Q 1989
RAY ST~P)fENS,/MAYUK
ATTEST
JENNIFER WALTERS, CITY SECRETARY
BY w (~L/
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
THE STATE OF TEXAS §
COUNTY OF DENTON §
AMENDMENT NO ONE TO AGREEMENT
BETWEEN THE CITY OF DENTON AND
COOPERS & LYBRAND, INC
WHEREAS, on the 18th day of July, 1989, the City of Denton,
Texas ("City") and Coopers & Lybrand, Inc ("Consultant"), a
professional corporation, executed an Agreement ("Agreement") to
provide professional consulting services, and
WHEREAS, the parties wish to make certain amendments to said
Agreement to provide for additional services, NOW THEREFORE, the
City and Consultant agree as follows
I
That Section I Services to be performed, is hereby amended to
read as follows
1 Implementation Assistance
A Review final status of employees before Sanus/New York
Life effective contract date for consideration of the
following
1 COBRA employees as covered participants,
2 Retirees as covered participants, and
3 Inclusion of employees and dependents of employees
not actively at work on date of contract initiation
B Develop projected run-out of paid claims and assess
adequacy of reserves to cover paid claims and on-going
administrative expenses
C Review employee communication material developed by
Sanus/New York Life and the City of Denton
D Assist City Management in assessing and projecting
on-going paid claims of individuals not immediately
covered under the Sanus contract
E Assist City management in the developing additional
prescription drug benefit proposal, projecting costs,
needed revenues and plan participants, and reviewing
contracts of potential providers
2 Plan Renewal Analysis
Perform a preliminary plan renewal analysis based upon data
supplied by Sanus/New York Life This task would be in response
to Sanus' proposed rate increase for the December 1, 1990 plan
renewal year This task does not include the cost of obtaining and
PAGE 1
processing a medical claim history tape for analysis and responding
to proposed Sanus rates
II
That Section II Term of Agreement, is hereby amended to read
as follows
Consultant shall commence rendering services immediately upon
receiving notification of contract approval Consultant agrees to
adhere to the following project schedule
A Implementation Assistance
1 Develop projected run-out of paid claims - Not later
than 3 days from receipt of monthly final paid claims
2 Review Employee Communication material - Not later than
3 days from receipt of final material
3 Develop projected paid claims for individuals not
actively at work - Not later than 3 days from receipt
of data from City and Claims Administrator
4 Project costs, revenues, and participant levels for
additional prescription drug benefit, review contracts
- Not later than 3 days from receipt of information
B Plan Renewal Analysis
1 Perform preliminary plan renewal analysis - Not later
than 5 days from receipt of data from Sanus/New York
Life
III
That Section III Compensation to be Paid Contractor, is hereby
amended to read as follows
A Amount of Payment for Services
Estimated Professional
Hours Fees
Implementation Assistance 78 5 $ 7,850
Plan Renewal Analysis 48 5 4,850
Estimated Expenses 300
Total Fees and Expenses $13,000
Consultant will charge the City based on actual professional
time spent and expenses incurred In no event will the total
project cost exceed $13,000 for Consultant's fees and expenses
unless Consultant is requested by City to perform tasks outside the
PAGE 2
scope presented in the proposal If additional assistance is
requested from Consultant, estimates of professional fees will
be provided and presented to City management for approval before
proceeding with any additional tasks
IV
In all other respects, the terms and conditions of the
Agreement shall remain controlling
EXECUTED this 2t~- day of November, 1989
ATTEST
JENNIFER WALTERS, CITY SECRETARY
BY AAA AN /p W ed
APPROVED AS TO LEGAL FORM
DEBRA A DRAYOVITCH, CITY ATTORNEY
CITY OF DENTON, TEXAS
RAY ST H ENS MAYOR
COOPERS & LYBRAND
BY
TI1
DA7
PAGE 3
i
I '
S
I
I
i
i
I ~
i i
I
k ~
I 1
i