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1989-1612Q51L ORDINANCE NO RnZ&l AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF DENTON AND THE U S ARMY CORPS OF ENGINEERS FOR ENGINEERING, DESIGN AND CONSTRUCTION OF NON-COST SHARABLE RECREATION FACILITIES AT RAY ROBERTS LAKE, AND PROVIDING AN EFFECTIVE DATE THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SECTION I That the Mayor is authorized to execute an agreement Tetween the City of Denton and The U S Army Corps of Engineers for engineering, design, and construction of non-cost sharable recreation facilities at Ray Roberts Lake under the terms and conditions contained within said agreement, a copy of which is attached hereto SECTION II That this ordinance shall become effective imme ate y upon its passage and approval PASSED AND APPROVED this the 7= day of ";j9640AVjj 1989 ~h~it4 Y S t2- M OR ATTEST JENNIFER WALTERS, CITY SECRETARY BY APPROVED AS TO LEGAL FORM DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY BY O AOREr MENI l1LTWFr-N rHl: t1 ARMY CORPO OF ENGINEER') DF'f'Artl MENT OF rHE ARMY UNTIED SIArES OF AMERICA AND 11-117 CITY Or- DENTON, TEXAS FOR CNGINELRING, DESIGN AND CONSTKUCTION nF NON-COST 9HARABLE RECRFATInN FArILTT7E9 AT RAY ROBERTS LAVE This MFMORANDUM nl AGREEMENT (hereinaftor referred to as thr "MOA") entered into this _ 7th day of November _ , 1569 by and between the DEFARTMFNT OF THE ARMY (hereinafter referred io as the "Government") actxnq by and through the District Engineer, I-ort Worth District, and the City of Denton (hereinafter referred to as the "Contributor") WITNES9ETH, THAT WHEREAS, the construction of the Ray Roberts Late project was authorized by the Rivrrs and Harbor Act of October 1965, and WHFRITA9, the Contributor and the Government have entered into a Rerrinataon Contract, NO DACW6100-C-0106, for construction of the recreation facilities at Rdy Roberts Lake pursuant to the cost-sharing requirements of PL 59-72, and WHEREAS, the Contributor desires to provide for the engineering, design and construction of certain roads, utilities .end facilities in Johnson Branch and Isles duBois Parts (herr.inafi er called t hr "Project") not covered by Recreation Contract No DACW63-00-C-0106, and proposes to pay, in combination with the City of Dallas and without Federal reimbursement, 100/ of the cost of constructing naxd items (hereinafter referred to as the "ronti3huted funds"), and to also operate, maintain, repair and rehabilitate ouch items as provided for in this Agreement at nn cost to the Government, and WHEREAS, the City of Dallas shall also enter into a separate MOA with the 6nvvrnment rnvering it, sharu of payments Lind rospon%iba1xties for thv engznerring deszr)n, construction, operation, maintenance, repair acid rehabili.tat3cm of the Project, and WHFRrA9, tho Government in authorized pursuant to ll S 1 7"1(h) in accept Lhr f"ndb contributed for construct7on of the recreation reads, utilities and faczl3tie~, to by impended in roan chitin with Federally Approprcaied fnn& for conbirinctxon of the f ar e t i t a eo c overr d under Recroati on Contract No DACW65-8v C-0106) NOW, TFILRLF(lRF, FVIE PART 1Er, OGR F Ai FOLI ME) 1 9ubj ec t to many nt=c essai y apps opri at i on, the= Cun tr 3 b"tor shall a Fay 26 percent of the total cost of engineering, design and consi r uc t3 on of thp Pi nj eci , as detorminod by the Government Such costs are currently estimated to he $148,36n This in based upon the Government's current best estimate Such cost estimate arv subject to adjustments based upon cost actually incurred and are nttt to be construed as the total financial responsibilities of the Government and the District b Provide payment fnr 3tPmh of wnrk shown in Ethibit A, into an escrow account acceptable to the Government as specifitd by separate agreement within ;U days after notification by the Government ? The Government shall not initiate wort on the engineering design or construction of the Project until the required amounts from the Contributor and the city of Dallas are provided to the Government nor obligate any contributed funds before they are received from the contributor and the City of Dallas The Government shall use the contributed funds for no purpose other than the engineering, design and construction of the Project The povrrnmeni will draw on the escrow account such sums a- the Government deems necessary to cover contractual and tin-house Pascal obligations attributable to the Project as they are incurred, as well as costs incurred Upon completion of the Project and resolution of all relevant contract claim, and appeals, the Government shall compute the total Froiect costs and tender to the Contributor a final accounting of total costs In the event the total contribution by the Contributor is less than its rcquirpd share of total Frolent costs, the contributor shall no later than ninety (9U) calendar days after receipt of written notece, mate a trash payment to the Government of whatever sum is required to meet its minimum required ~haro of total Froject casts In the event the ContribuLor has provided more- than its required shard of total Project casts, the Government shall, no lAtpi than ninety (9Q) calendar days after the final accounting is complete, return said a%cess to the Contributor 4 The bovernmunt ohall provide the Contributor with quarterly Accoun Liug=, of its e,penditures of contributed funds for engineerinq, design and construction of the Pro7eLt The first ouch accounting shall be provided within '_U days, after the final day of the First complete Government Fiscal year quarter following receipt of the contributed fund„ and sub~equcnt arcountinyb shall bey pi nvided within 'u clayn after tht Final d,av of oach succeeding quarter until the contributed %ndc nru completely eapendvd Dr the Government c onalaadeas enga nee ra nq design and cnnstruction wort on the Froipct I the Govoi nment, using fund> provided by the E nntr i htttor shall c ppditiou,ly ,advertise, award sand con tract the project applying FhogP proc odur es fol l awed pursuant to Federal l Aws policies and procedures rho Government shall a Develop the final contract plans and speccftratcon~ for the Project, as shown in Crhibit A b Provide for construction of the Project in its advertisement for construction of recreation facilities at Ray Roberts Lake covered by Recreation Contract No DACW6;-80-C-0106 c Provide the Lontributor with the results of the bid opening, and upon ascertaining the contributors share of they hid amounts, advise the Contributor of the funds required to be deposited in the escrow account in accordance with paragraph 1 b, for the cost of construction of the Fro.ject 6 Neither this agreement nor actions taken as a result of this agreement shall hind, commit, constitute, or be deemed to constitute, a representation or obligation to request or support future Federal appropriations for construction by the Government of facilities covered by Recreation Contract No DACW63-80-C-0106 7 When the Government determines that the construction of the Project or functional portions thereof are complete the Oovernment shall turn the completed or functional portions over to the titles of Denton and Dallas, Te as, which shall accept the completed or functional portions and be jointly responsible for nperiting, repairing, maintaining, replacing, and rehabilitating the completed or functional portions 8 The Contributor and the city of Dallas, Texas,, agree to operate, maintain, rehabilitate and repair the roads, utilities and facilities pursuant to this agreement In addition the contributor and the City cif Dallas agree to be held jointly and severally liable for any and all de=bts and obligations arising under this agreement 9 the Contributor shall hold and save the Oovernment free from all damages arising from the Lonstruction, nperation and maintenance of the Project, a cept for damages due to the fault or negligence of they Government or its contractor=_ 10 More any party to this MOA may bring suit in any court cuneerning an issue= relating to this MOF1, such party must f i i at suet in good faith to resolve the issue through negotiation at, othe=r forms of nonbinding alternative dispute reonlution mutually acceptable to the parties 1i Nn member of at delegate to the Congresn, or resident e ommissionor, shall he Admitted to any sharr nr part of i hi l Agreement, or to zany benefit that may arise thereafrom In The contributor warrants that no per on or selling ~grncy has been employed at retained to solicit or secure this Agrcv meat upon agreement or eenderatanding for a commission, Fiereentage, brokerage, or contingent fer, e,ceptinq bona fide empJoyeeb or hona fa do estabIishod cummercxAl or SPIIing agencies maintained by the contributor for the purpose of securing hnn ness For breach or violation of this warranty the Government shall have the right to annul this Agreement without lishility, nr, in its discretion, to add to the Agreement or consideration, or otherwise recover, the full amount of such commission, percentage, brokerage, or contingent fee IN WITNESS WHEREOF, the parties have e ecuted this Memorandum of Agreement was of the day and year first above written DEPARTMENT or THE ARMY CIrY OF DENTON, rEXAS U S ARMY CORPS" OF ENGINEERS BY WILLIAM D DROWN Colonel, Corps of Engineers District Engineer kY-MaY o E HE Date ttI1,1.(+~~ Date~ 20 17A_L--__-- APPROVED AS TO FORM CITY OF DALLAS, TEXAG Richard Knight, Jr , City Manager lty Asst nt City ager DEHRA A DRAYOV1TCH - C1ty Attorney City of Denton Teas DATE Approved ~s to fo1m ANAAss;- NCY C.iy Attorne 6 i n Y City Attorn eySubmitte to City Attorn NON COST SHARABLE FEATURES TO BE FUNDED BY DALLAS & DENTON ITEMS OF WORK Isle DuBois Park Johnson Bran ch Park Maint Manager's Foreman's Maint Manager's Foreman's Complex Residence Residence Com lex Residence Residence Roads & Parking X X X X X X X X Fencing X X X X X X X X Water Line X X X X X X Sewer Line X X X R X X X Electric Line X ESTIMATED COSTS Facilities $174,563 $259,124 Contingencies, 15X+ 25,437 38,876 Total, Construction 200,000 298,000 E&D 15,000 21,000 S&A 14,000 21,000 Grand Total $229,000 $340,000 NOTES The $36,000 total for Engineering & Design must be paid to the Corps by Dallas ($26,640) and Denton ($9,360) before initiation of design work Exhibit A AGREEMENT bE1WCEN 1HC H S ARMY cnRps OF ENGINEER, DL-fARTMENr OF THE" ARMY UN11rD STATES OF AMCRICA AND w CITY OF DALLAS TEXAS FOR ENGINEERING, DESIGN AND LON9TRUCTION OF NON-LOST 9HARABLF RECREATION FACILIrIF_9 At RAY ROBERrS LAIE This MEMORANDUM OP AGREEMENT (hereinafter referred to as the "MOA"), entered into this 14th day of -Wegber__ 112 89, by and between the DEPAhrMENT nF THE-ARMY (hereinafter referred to as the "Government") acting by and through the District Lngineer Fort Worth District, and the City of Dallas (hereinafter referred to as the "Contributor") W1TNEWSETH, THAT WHEREAS, the construction of the Ray Roberts Late project was authorized by the Rivers and Harbor Act of October 1965 and WHERCAS, the Contributor and the Government have entered into a Recreation Contract, Nn DALW63-Sv--C-u106, for constructinn of the recreation facilities at Ray Roberts Late pursuant to the c_nst -shai ing rerluirements of r°t F39-72 and WHCRFAS the Lontributor desires to provide for the engineering, design and construction of certain rnads, util tie,., and facilities in Johnson Branch and Isles duBois Farts (hereinafter called the "Frojoct") not covered by Recreatinn Contract No DAC'W6Z -SC1-C-0106, and proposes to pay, in combination with the City of Denton and without Federal reimbursement, ivO/ of thc+ cost of constructing said items (hereinafter referred to a the "contributed fluids"), and to also operate, mviniAin, repair and iehabilitate such items as provided for in this Aqt Bement at no rust to the Government, and WHCREAS, the City of Denton shall also enter into a Sepal Ate MOA with the Government covering its share of payments and responsibilities, for the, engineering, dobign, construction, oiler d i on, mai nterionreT, repair and rehabi L i t at i on of the r'rol ect and WHERChb, thv Government is authorized, pur unni in ll C /ol(h), In accept the funds cnntrihLd.vd foi rnn,trurtinn of the recreation road,, utilities And facilities to be c pendad in canoe r i inn with FeKa liar AI 1 y appropr i Al cad funds-, for cone i r uc Linn of tho f is i 1 i tie-, covered under Recreation (ontr ict No nnrw6, Uri r Uio6, NUW, mr-roUFORr, IHE FART IFS ACF,EE Ali 1 011 OW, 7 Subject to any necessary appropriaiinn, tho Cnntrahutor ,hall rt fay /4 percent of the total cost of engineering, design and construction of the Project, as determine=d by the Government Such costs are currently estimated to be $420,64() This is based upon the Government' current best estimate Such cost estimates are subject to adjustments based upon cost actually incurred and Are not to be construed as the total financial responsibklities of the Government and the District b Provide payment for items of work shown in E,hibit A into in escrow account acceptable to the Government as specified by separate agreement within eel days after notification by the Government The Government shall not initiate work on the engineering, design or construction of the Project until the required amounts from the Contributor and the city of Denton are provided to the Rovernment nor obligate any contributed funds before they are received from the contributor and the City of Denton The Government shall use the contributed funds for no purpose other than the engineering, design and construction of the Froject The Government will draw on the escrow account such slims As the Government deems necessary to cover contractual and in-house fiscal obligations attributable= to the Fro_7ect as they are incurred, as well as costs incurred Upon completion of the Froject and reaoluteon of all rl=levant contract claims and appeals, the Government shall compute the total Iroject costs, and tender to the= Contributor a final accounting of total costs In the event the total contribution by the Contributor is less than its required share of total Protect costs, the contributor shall„ no later than ninety (90) calendar days after receipt of written notice, make a cash payment to the Government of whatever sum is required to meet its minimum required share of total Project cnot a In the ovont the Contributor has provided more than its, required share of total Project costs, the Government shall, no l ter than ninety (90) calendar days after the final accounting is complete, return said a cess to the Contributor 4 The Grevorumrant =hull provide tho Contributor with gluartertyaccountings of its a>penditurvs of contributed funds fnr engineering, dpni gn and construction of the IroJeci the first such accounting shall be provided within !0 days after the final day of the O rW complete Government fiscal year quarter folluwinq receipt of the contributed fundo, and sllb Eao(llent aeeolntiny, shnJ) be provided within 10 days after the final day of sarh sulceeding quarter until the contributed fund. aru completely e, pendr d or the Government r one ludra wrigineei and design .and eonskruction work un the Prulec t t. They Goveai nment, using funds provided b, the Contributor hall ea peditiounly ae.Ive_rtise, Pward and Lonatruet the prujeet, ipplyanq thnse pros e dues, followed pursuant to r pdel n1 I iws policies, and proLedules the Government shall a Develop the final contract plans and SPPLCficataons for the Project, as shown in E habit R b Provide for construction of the, Froloet in if, advertisement for construction of recreation facilities at key Roberts Labe covered by Recreation Contract No DACW63-Gu-C-u1U6 c Frovide the Contributor with the results of the bad opening, and upon ascertaining the contributors share of the bid amounts, advise the Contributor of the funds required to be deposited in the escrow account in accordance with paragraph t b, for the cost of construction of the ProjeLt 6 Neither this agreement nor actions taken an a result of this agreement shall band, commit, constitute, or be deemed to constitute, a representation or obligation to request or support future Federal appropriations for construction by the Government of facilities covered by RecreAtaon Contract No DACW6:-8U-C-ulu6 7 When the Government determines that the construction of the Froject or functional portions thereof are complete, the Government shall turn the completed or functional portions over to the cities of Denton and Dallas, Teas, which shall accept the completed or functional portions and be jointly responsible for operating, repairing, maantaininy, replacing, and rehabilitating the completed or functional portions 8 the Contributor and the city of Denton, Te as, agree to operate, maintain, rehabilitate and repair the roads, utilities and facilities pursuant to this agreement In Addition the contributor and the Lity of Denton agree to be held loin'ly and severally liable for any and all debts and obligations arising under this agreement 9 The Contributor shall hold and save the Government freo from all damages arising from they construction, operation, and maintenance of the Froject, except for damages due to the fault or negligence of the Government or its contractors lu Before any party to this MOA may bring suit in any Lonl t concerning an issue rel at i nil to thin MQA, such party must first eel in good taith to resolve the issue through negotiation or other forms of nonbinding alternative dispute revolution mulli,ally acceptable to the parties, it No member of or delegate to the Congress, or resident ommionioner, , shat 1 be Admitted to any Vare or part of this flyreement, nr to any benefit that may ari,p therefrom t' rho contributor warrants that no poi son or clung ayency has been employed or retained to solicit or suture tha_, Ayrcanent Upon agrPomenl or under tandiny Or a commis inn percentage, brotwrage, or contingent fee, e cept arg bona Vide employeeo or bona fade Pstablished commei coal ni se=lling ag-nc_re} maintained by the contributor for the purpose of securing Vni ness For breach or violation of l-hin warrAnt/ the bovernment shall have the right to annul thi, Ayieoment without liability, or, in ais discretion, to add to the Agreement of consideration, or otherwise recover, the full amount of such commission, percentagv, hrolerage, or contingent fern IN WITNESS WHEREOF, the parties have e ecuted this Memorandum of Agreement an of the day and year first above writ ten DEPARTMCNI OF rHE ARMY U S ARMY CORPS OF ENSINE_ERS BY W WILLIAM ~D--BROWN Colonel, Corps of Engineers District Engineer ___tl'2Z(p9___ Date CITY OF DALLAS, TEXAO Richard Knight, A , City Manager BY Assi t p n r Date__ APPROVED AS 10 FnRM CCIY OF DE_N1ON TEXAS DY Mayor ~eslle Muncy, Clty tto BY Assistant City AttOMey Submitted t City Attorney DATE -'t e NON COST SHARABLE FEATURES TO BE FUNDED BY DALLAS & DENTON ITEMS OY" wuKA Isl e DuBois Pa rk J ohnson Branch Park Maint Manager's Foreman's Maint Manager's Foreman'a Complex Residence Residence Com lex Residence Residence Roads & Parking x X X x X x x x Fencing x x X X X g x Water Line x R R X X x Sewer Line x x x x x x x Electric Line ESTIMATED COSTS Facilities $174,563 $259,124 876 38 Contingencies, 15X+ 25,437 , Total, Construction 200,000 298,000 000 15 21,000 E&D , 000 14 21,000 S&A , Grand Total $229,000 $340,000 NOTES The $36,000 total for Engineering & Design must be paid to the corps by Dallas ($26,640) and Denton ($9,360) before initiation of design work Exhibit A 20 Jun 89 ESCROW AGREEMENT BETWEEN THE U S. ARMY CORPS OF ENGINEERS DEPARTMENT OF THE ARMY UNITED STATES OF AMERICA AND THE CITY OF DENTON, TEXAS FOR DESIGN AND CONSTRUCTION OF NON-COST SHARABLE RECREATION FACILITIES AT RAY ROBERTS LAKE This Agreement, made and entered into this 7th day of November , 1989 , by and between the City of Denton (hereinafter referred to as the "Local Sponsor"), the Department of the Army (hereinafter referred to as the "Government"), and the 1st State Bk of , (hereinafter referred to as the "Bank"), WITNESSETH THAT Denton WHEREAS, on November 7, 19 the Local Sponsor and the Government entered into a memorandum of agreement for the construction of non-cost sharable recreation facilities at Ray Roberts Lake, and, WHEREAS, pursuant to the memorandum of agreement, the Local Sponsor is required to contribute, into an escrow account within 30 days after notification by the Government of the estimated cost for construction of the non-cost sharable roads and utilities, a cash contribution calculated in accordance with said agreement, and, WHEREAS, the Local Sponsor and the Government have agreed that the required contribution may be deposited into an escrow account and held therein until the Government withdraws the funds in accordance with the memorandum of agreement, and, A WHEREAS, the Bank has agreed to serve as depository for the escrow account and to accept appointment as escrow agent, NOW, THEREFORE, the parties do hereby agree as follows 1 The Bank is hereby appointed as the escrow agent for the Local Sponsor and is designated the depository for the monies delivered by the Local Sponsor pursuant to the aforementioned memorandum of agreement The Bank shall -2- establish a "Ray Roberts Lake Non-Cost Sharable Project Construction Fund" (hereinafter referred to as the "Escrow Account") into which shall be deposited the funds delivered by the Local Sponsor The bank shall notify the Government in writing upon the establishment of the escrow account 2 In accordance with the method of payment provisions of the memorandum of agreement, the Local Sponsor shall absolutely and irrevocably deliver to the Bank the funds required to be provided to the Government during the construction period 3 The funds held in the Escrow Account shall earn interest at a rate as the Bank and the Local Sponsor may mutually agree To the extent the Local Sponsor authorizes the Bank to invest the funds in any instrument other than an interest-bearing account, savings certificate, or certificate of deposit of the Bank itself, such investment shall be only in direct obligations of the Government of the United States of America or in obligations of agencies or insurers that are guaranteed by the Government of the United States of America Any instrument must be subject to redemption on or prior to the dates the funds will be needed by the Government Interest on the funds deposited shall accrue and belong to the Local Sponsor, and shall be payable to the Local Sponsor as the Bank and the Local Sponsor may agree 4 The Government, acting pursuant to the terms of the memorandum of agreement, shall have the sole and unrestricted right to draw upon all or any part of the funds deposited in the Escrow Account A written demand for withdrawal shall be made to the Bank by the District Engineer, U S Army Engineer District, Fort Worth, or his designee, with a copy of said demand provided to the Local Sponsor Within ten (10) days of receipt of the demand, the Bank shall pay to the Government the amount requested to the extent such amount does not exceed the balance available in the Escrow Account All payments shall be in the form of bank drafts payable to the "Finance and Accounting Officer, Fort Worth District," and shall be mailed or otherwise delivered to the Government as specified below in Article 9 5 Upon receipt of signed certification by the Government that no further demand for payment of money will be made, the Bank shall complete a final accounting and other obligations required under this Agreement, and pay over the balance remaining to the Local Sponsor 6 The fee to be paid to the Bank for the services provided hereunder shall be as the Bank and the Local Sponsor may mutually agree Any fee paid to the Bank shall be the sole responsibility of the Local Sponsor The Bank shall have no right to deduct monies from the principal escrow sum to pay for its services In the event the Local Sponsor fails to make payment to the Bank for its services, all claims for such payment shall be made directly against the Local Sponsor The Government shall not be responsible for any costs attributable to the establishment, maintenance, administration, or any other aspect of the Escrow Account -3- 7 Account statements shall be rendered by the Bank to the Local Sponsor and the Government once monthly, and shall show deposits, disbursements, and balance, and the dates thereof Upon receipt by the Bank of the certification specified in paragraph 5 above, the Bank shall prepare a final accounting showing all transactions relating to the Escrow Account and provide said accounting to the Local Sponsor and the Government at the addresses shown in paragraph 9 8 It is understood and agreed that the Bank shall not be liable or responsible to ascertain the terms or conditions of any provision of the aforementioned memorandum of agreement between the Local Sponsor and the Government It is further understood and agreed that if any controversy arises between the Government and the Local Sponsor, or with any other party with respect to the subject matter of this Agreement, the Bank is authorized, unless precluded by order of a court of competent jurisdiction, to disburse monies to the Government in accordance with the terms of this Agreement 9 All notices, statements, or payments specified in this Agreement shall be deemed to have been duly given if in writing and delivered personally, given by prepaid telegram, or mailed by first-class (postage-prepaid), registered, or certified mail, as follows If to the Local Sponsor if to the Government City of Denton Municipal Building Denton, TX 76201 Commander U S Army Engineer District, Fort Worth P 0 Box 17300 Fort Worth, TX 76102-0300 if to the Bank First State Bank of Denton (ADDRESS) 101 So Locust Denton, Tx 76201 10 Nothing in this Agreement shall be considered as vesting title to the amount deposited in the Bank except as Trustee for the Local Sponsor and the Government for the purpose bet forth herein Title to said funds shall not vest in the Government until payment to the Government is made as provided herein 11 This Agreement shall take effect upon the initial deposit of funds into the Escrow Account by the Local Sponsor and shall continue in full force until the certification specified in paragraph 5 hereof is received by the Bank and the balance remaining is returned to the Local Sponsor, unless earlier terminated by the written mutual agreement of the Local Sponsor and the Government -4- 12 This agreement may not be amended except by written modification signed by the parties hereto IN WITNESS WHEREOF, The Local Sponsor, the Government, and the Bank have executed this Agreement on the date first above written ATTEST~~ ATTEST City of Denton, Texas BY The ~De1part ient~of the Army BY District Engineer The Bank ATTEST !I ~,5YV= 1 t NkSBY 6