1989-155NO -15Y
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES,
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING FOR
AN EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials, equip-
ment, supplies or services in accordance with the procedures of
state law and City ordinances, and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefor, and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the
materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Bid Proposals" attached hereto, are hereby accepted and approved
as being the lowest responsible bids for such items
BID ITEM
NUMBER NUMBER VENDOR AMOUNT
1000 Graff Chevrolet $24,936 00
SECTION II That by the acceptance and approval of the above
numbered items of the submitted bids, the City accepts the offer
of the persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards quantities and
for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION III. That should the City and persons submitting
approved and accepted items and of the submitted bids wish to enter
into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his
designated representative is hereby authorized to execute the
written contract which shall be attached hereto, provided that the
written contract is in accordance with the terms, conditions,
specifications, standards, quantities and specified sums contained
in the Bid Proposal and related bid documents herein approved and
accepted
SECTION IV That by the acceptance and approval of the above
numbered items of the submitted bids the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written contract
made pursuant thereto as authorized herein
SECTION V. That this ordinance shall become effective
immediately upon its passage and approval
PASSED AND APPROVED this the 7th day of March, 1989
RAY S EA ENS MAYOR
ATTEST
NNIF, WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
DEBRA A DRAYOVITCH, CITY ATTORNEY
BY
Page 2
CITY COUNCIL REPORT
DATE NOVEMBER 7, 1989
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID# 1000 - SUBURBAN TYPE VEHICLE
RECOMMENDATION We recommend this bad be awarded to the lowest
bidder for the complete package, Graff Chevrolet, in the amount of
$24,936 00
SUMMARY This bid is for the purchase of a 1990 Suburban Type
Vehicle for the Fire Department The bid specification called for
special paint (Red), and special equipment such as lights, sirens,
and bumpers The bids submitted by Hilz-Snyder and Hudiberg did
not include the special equipment This unit will be utilized by
the Fire Department as a Command Vehicle
Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED Fire Department and
Motor Pool
FISCAL IMPACT This unit will be funded from Motor Pool resources
and leased back to the Fire Department on a 36-month payback
program The Fire Department will pay a rate equal to the rate on
the Certificates of obligation to be sold at a later date for fleet
replacement purposes Fire Department payments will come from
account #100-060-0051-8507, 1989-90 Budget
Prepared by
CNam Tom D Shaw
Title Assistant Purchasing Agent
Approved
J
oh J arsha
itl Purchasing Agent
019 DOC
'XW I - I
City Manager
Respect lly submitted
Lloy Harrell
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