1989-1112651L-1/3689
NO 9-
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT
FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES,
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING
FOR AN EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials, equip-
ment, supplies or services in accordance with the procedures of
state law and City ordinances, and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefor, and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the
materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered
bids or materials, equipment, supplies, or services, shown in
the "Bid Proposals" on file in the Office of the City's
Purchasing Agent filed according to the bid number assigned
thereto, are hereby accepted and approved as being the lowest
responsible bids for such items
BID ITEM
NUMBER NO VENDOR AMOUNT
1002 All Priester Supply $20,644 00
SECTION II That by the acceptance and approval of the above
numb exe tems of the submitted bids, the City accepts the offer
of the persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION III That should the City and persons submitting
approve an accepted items and of the submitted bids wish to
enter into a formal written agreement as a result of the
acceptance, approval, and awarding of the bids, the City Manager
or his designated representative is hereby authorized to execute
the written contract which shall be attached hereto, provided
that the written contract is in accordance with the terms,
conditions, specifications, standards, quantities and specified
sums contained in the Bid Proposal and related bid documents
herein approved and accepted
SECTION IV That by the acceptance and approval of the above
numb ere tems of the submitted bids the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written
contract made pursuant thereto as authorized herein
SECTION V That this ordinance shall become effective
imme ate y upon its passage and approval
PASSED AND APPROVED this .5'44 day of September, 1989
RAY S ENS, MAYOR
ATTEST
T/.i
I TY
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
BY
PAGE TWO
CITY of DENTON / 215 E McKinney / Denton Texas 76201
MEMORANDUM
To John Marshall, Purchasing Agent
From Ernie Tullos, Director of Electric Utilities
Date August 30, 1989
Subject BID EVALUATION # 1002 - 2500 KVA PADMOUNT TRANSFORMER
FOR RYAN HIGH SCHOOL
The Electric Engineering Department recommend that the bid be
awarded to Priester Supply Company for $ 20,644 with a maximum
of 120 day delivery period on the transformers
The bids were evaluated based on the original cost plus
operating cost for 30 years The operating cost formula used
was a part of the bid specification
Evaluation worksheet attached
xc Bob Nelson, Executive Director of Utilities
DATE SEPTEMBER 5, 19E
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID #1002 - 2500 KVA TRANSFORMER
RECOWIENDATION We recommend this bid for one 2500 KVA Padmount Transforms
be awarded to the lowest evaluated bidder meetin3specification which is
Priester Supply in the amount of $20,644 00
SUMMARY This bid is for a transformer and enclosure to be installed for
the high school under construction. The secondary enclosure included in
this bid will not be purchased at this time
BACKGROUND Tabulation sheet, Memorandum
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED Electric Distribution
FISCAL IMPACT Budgeted Funds Acct#611-008-0252-5422-9222
Respectfully submitted
Lloyd V Harrell
City Manager
Prepared by
Vv`
Name Dysle'1-an-ni-ng
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Title Buyer
Approved
(W2 ~r47 &~& 14 ze
am ohn J Marshall
Title Purchasing Agent
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CITY of DENTON / 215 E McKinney / Denton, Texas 76201
MEMORANDUM
To Dennis Manning, Purchasing Agent
From Keith Dubea, Electrical Engineering I
Date August 23, 1989
Subject BID EVALUATION # 1002 - 2500 KVA PADMOUNT TRANSFORMER
S SECONDARY ENCLOSURE FOR RYAN HIGH SCHOOL
On Thursday, August 17, 1989, bids were opened to purchase one
(1) 2500 KVA padmount transformers at 277/480 GndY Volts, three
phase and a secondary enclosure for the new school which is
under construction All bidders meet the requirement and design
criteria
The submitted Bids were evaluated according to the following
1) Low Bid meeting specifications
2) Initial and operation cost over the expected life of the
transformer from the equation within the bid
specification
3) American Public Power Association, Distribution System
Loss Evaluation Manual which analysis the no-load losses
and winding losses at a constant base rate considering the
first cost versus annual cost
Based on these factors, the Electric Engineering Department
recommend that the bid be awarded to Priester Supply Company
for $ 20,644 with a maximum of 120 day delivery period on the
transformers
We are also recommending that the purchase of the secondary
enclosure be put on hold until additional information is
submitted by the bidders
Evaluation worksheet attached
xc Ernie Tullos, Director of Electric Utilities
Bob Nelson, Executive Director of Utilities
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