1989-0882651L-1/3689
NO n-Of
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT
FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES,
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING
FOR AN EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials, equip-
ment, supplies or services in accordance with the procedures of
state law and City ordinances, and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefor, and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the
materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered
bids or materials, equipment, supplies, or services, shown in the
"Bid Proposals" on file in the Office of the City's Purchasing
Agent filed according to the bid number assigned thereto, are
hereby accepted and approved as being the lowest responsible bids
for such items
BID
NUMBER
ITEM
NO
VENDOR
AMOUNT
9995
1
Southern Asphalt
3650/gal
5761/gal
9995
2
Kock Materials
5761/gal
9995
3
Kock Materials
18 14
9995
4
White Mines
17 64
9995
5
White Mines
17 64
9995
6
White Mines
21 50
9995
7
Jagoe Public
21 10
9995
9995
8
9
Sunmount
Jagoe Public
19 50
9995
10
Jagoe Public
20 50
20 50
9995
11
Jagoe Public
21 49
9995
13
Sunmount
SECTION II That by the acceptance and approval of the above
numbere items of the submitted bids, the City accepts the offer
of the persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION III That should the City and persons submitting
approve an accepted items and of the submitted bids wish to
enter into a formal written agreement as a result of the
acceptance, approval, and awarding of the bids, the City Manager
or his designated representative is hereby authorized to execute
the written contract which shall be attached hereto, provided
that the written contract is in accordance with the terms,
conditions, specifications, standards, quantities and specified
sums contained in the Bid Proposal and related bid documents
herein approved and accepted
SECTION IV That by the acceptance and approval of the above
numbere tems of the submitted bids the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written
contract made pursuant thereto as authorized herein
SECTION V That this ordinance shall become eifective
imme ate y upon its passage and approval
PASSED AND APPROVED this day of 1989
I QMAA
HUGH AY , MAYO P 0 TEM
ATTEST
' fERS, CI ETARY
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
BY '
PAGE TWO
DATE July 11,1989
CITY COUNCIL REPORT
TO
Mayor
and
Members
of the City Council
FROM.
Lloyd
V.
Harrell,
City Manager
SUBJECT Bid #9995 Asphalt, Emulsions and Road Materials
RECOMMENDATION
We recommend this bid be awarded to the lowest or lowest evaluated bid
for each item as follows
item 1 AC10 Liquid Asphalt
Item 2 CRS-2 Emulsion
Item 3 MS2 Emulsion
Item 4 PB-2 Aggregate
Item 5 PB-4 Aggregate
Item 6 PB-5 Aggregate
Southern Asphalt
Kock Materials
Kock Materials
White Mines
White Mines
White Mines
3650/gal
5761/gal
5761/gal
18 14
17 64
17 64
Item
7
Type
D
Hot
Mix(12yd) Jagoe Public
21
50
Item
8
Type
D
Hot
Mix(Trailer) Sunmount
21
10
Item
9
Type
D
Hot
Mix(Picked up)Jagoe Public
19
50*
Item
10
Type
A
Hot
Mix(12yd) Jagoe Public
20
50
Item
11
Type
A
Hot
Mix(Trailer) Jagoe Public
20
50
Item
12
Type
FF Hot Mix Sunmount
21
4
9
SUMMARY:
This bid is for the annual contract for Asphalt, Emulsions and
Road Materials This material will be used by the Street Department
for street repair and construction Quantaties will vary and material
will be order as needed
*The lower price offered by the other bidders for Hot Mix picked up in
our trucks involve trips to Weatherford for White Mines at $16 00,
Lewisville for Reynolds at $18 50, Justin for Sunmount at $18 90 and
The Colony for Gohmann at $19 00 The additional time, miles and
exposure to traffic for our fleet of trucks is not offset by the
small dollar difference between product prices The $19 50 per ton
bid by Jagoe Public is the lowest evaluated bid
BACKGROUND.
Tabulation Sheet
is
FISCAL IMPACT:
Budget Funds, •CIP Funds and Bond Funds as approved
4oydRee tful ly s bmitte V Harrell
City Manager
Page 2
City Council Report
Prepared by
Name Tom D Shaw, C P M
Title Assistant Purchasing Agent
Approved.
Name
Title*
b
O~ N
r
W
N
N •
O
N
H
O
CI
n
a
~
z
-
H
C
.n
.t
H
S
y
K
K
N
~
~
N
!
~
V'
IP
W
IA
D7
f
7
`d
'
0
ro
'0
7
In
r
N
N
Vl
N
f
7
b
s
~
y
=
ro
~
~
v
z•
~
r
~
~
~
C^
9
C.
Ctl
t
v
iO
C
H
_
H
_
h+
_
ro
~~11
t4
V1
r+
V1
H
C
F+ N
~y7
N
N
CCC'1))
O
~
O
Z
O
C
"
n
N
~
'J
7
N
C"
O
®
to
m
ro
ro
b
z
C
o
'
o
m a
m
r
w
r
-
-
-
-
-
-
- -
-
m
-
-
-
-
A I
N
W
N
a
N
hi
t+
01
r
m
z
8 [+l
ON
w
m
O
H
p
N !9
a
r
u
r
o
r
e nrobs
N M
z O M
to
~n
a
C
8
~ ~c
omi
a
nwi P
G
~
a n
-
-
-
-
m
m
O
r
r
-
-
-
-
-
-
-
-
-
N
N
N
N)
bi
2 00Wo
0
0
o
:1
r
M0
N
0
u
S
O
0
0
0
0
O
S
0 m
m
0
o
w
=
K
M
i
~
a
8
w
rM
o
rv Mn
e n ro
0
O
°
m
N
e o~ a
O
a
r
+ n o
a r
r r
N m
N
N
N
N
N
m
z
O
H
N
m
N
N
N
W
N
O
m
.
a 0
~ r 0
O
O
O
O
O
I'' G
N_
m
o 0 0
0
to
1n
0 'O ~n
Z z
m
m
a
f'
r
r
r
A
M
~
a
0
W
%D
g o~
0
0
~n
ui
z a 0
J
J
~ n n
et
a•
O 7
N
r
A M
4
N
N
N
N
N
N
z
H
O
N
m
H
N
. O C
Op
r
O~
O
V
H
to
3
0 'O
~
e
o
0
0
0
-
-
0
-
-
-
-
-
-
-
-
M
2
O
O