1989-0852516L-7/1589
NO $?025
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR EMERGENCY
PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES IN
ACCORDANCE WITH THE
PROVIDING FOR
PURCHASESFROMREQUIREMENTSIOFOCOMPETITIVE STATE BIDS, ~W AND EXEMPTING S
AN EFFECTIVE DATE
WHEREAS, state law and ordinance require that certain
contracts requiring an expenditure or payment by the City in an
amount exceeding 10,000 be by competitive bids, except in the
case of public calamity where it becomes necessary to act at once
to appropriate money to relieve the necessity of the citizens, or
to preserve the property of the city, or it is necessary to
protect the public health of the citizens of the city, or in case
of unforeseen damage to public property, machinery or equipment,
NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the City Council hereby determines that there
is a puElFc calamity that makes it necessary to act at once to
appropriate money to relieve the necessity of the citizens, or to
preserve the property of the city, or to protect the public health
of the citizens of the city, or to provide for unforseen damage to
public property, machinery or equipment, and by reason thereof,
the following emergency purchases of materials, equipment,
supplies or services, as described in the Purchase Orders
attached hereto, are hereby approved
PURCHASE AMOUNT
ORDER NUMBER VENDOR
91213 Smith Pump Company $17,570 00
SECTION II That because of such emergency, the City Manager
or designated employee is hereby authorized to purchase the
materials, equipment, supplies or services as described in the
attached Purchase Orders and to make payment therefore in the
amounts therein stated, such emergency purchases being in
accordance with the provisions of state law exempting such
purchases by the City from the requirements of competitive bids
SECTION III That this
immediately upon its passage and
PASSED AND APPROVED this the
ATTEST
ordinance shall become effective
d approval
e Zeday of 1989
HUGH AY MAY RO T M
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
BY 46~,4z~ 24--
PAGE TWO
DATE JULY 11, 1989
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT Purchase order #91213 Smith Pump Co
RECOMMENDATION
We recommend this purchase order to Smith Pump Co in the amount of
$17,570 00 be approved
SUMMARY
Purchase Order 491213 is for the emergency repairs to Raw Water
Pump #1 located at the Lake Lewisville Pumping Station The prices
are the same as those reflected in bid #9953 for the pump number 4
Approved by Council March 21, 1989
BACKGROUND
Purchase order #91213 Smith Pump Co
Memorandum date 6/27/89 from Dave Hamm to John Marshall
ter Utility/Water Production
FISCAL IMPACT
Funds will come from 1988/89 budget funds for maintenance of plant
facilities 620-081-0460-8339
Respectf lyy submitted
v
Lloy arrell
City Manager
Prepared by
Name Tom D Shaw, C P M
Title Assistant Purchasing, Agent
Title
Approved
Name
Title
012 DOC
CITY of DENTON, TEXAS
115
MUNICIPAL BUILDING / DENTON TEXAS 76201 / TELEPHONE (817) 566 8200
M E M O R A N D U M
TO John Marshall, Purchasing Agent
FROM Dave Ham, Director of Water/Wastewater Utilities
DATE June 27, 1989
SUBJECT EMERGENCY REPAIRS OF RAW PUMP 111 AT THE
LAKE LEWISVILLE PUMPING STATION
The Layne & Bowler 5500 gpm raw water pump model number 700RW16F5,
serial number D16313, at the Lake Lewisville Pumping Station is
emitting water up through and around the pump shaft This indicates
bearing problems, probably in the pump bowl In addition, an ex-
treme wobble has developed in the column shaft
Since we are in the peak pumping summer months, this unit must be
repaired on an "emergency" purchase order
Smith Pump Company is currently finishing the overhaul of raw water
pump A4 at the Lake Station Today I conferred with James Fisher,
of Smith Pump Company, regarding repairs to pump 111 on an "emergency
basis" Mr Fisher has agreed to use the amounts which Smith Pump
had bid on pump 04, namely Total Labor of $5,620 and Total Esti-
mated Parts of $9,450 Additionally,any Estimated Emergency Over-
time of $2,500
I would anticipate that this repair cost to be an approximation
However, I will not definitely know until the unit has been pulled
and inspected
Dave Ham
Director of Water/Wastewater Utilities
DH as
xc Bob Nelson,+Executive Director of Water/Wastewater Utilities
Jerry Roush, Water Production Superintendent
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