1989-0822711L
N0 b ~U
AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH
JAS CONSULTANTS, INC FOR PROFESSIONAL ENGINEERING SERVICES
REGARDING THE DEVELOPMENT AND APPLICATION OF A MICROCOMPUTER
DEMAND FORECASTING AUTHORIZING
SYSTEM, BASED TRAVEL EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING AN EFFECTIVE DATETHE
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the ofy Denton and authorized
Consultants,Incn
agreement between the City
for professional engineering services regarding the development
and application of a microcomputer-based travel demand forecasting
copyeof which is attaterms and ched hereto and made a part
SECTION II That the City Council hereby authorizes the
expenditure of funds not to exceed Seventy-Seven Thousand Four
Hundred Sixty Dollars ($77,460 00)
SECTION III That this ordinance shall become effective
immediate its passage and approval
PASSED AND APPROVED this the 62e7day of June, 1989
RAY STEP Ep , MA R
ATTEST
r
J N ALTERS, C Y SECRETARY
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
nix,
BY
THE STATE OF TEXAS S AGREEMENT BETWEEN THE CITY OF
DENTON AND JAS CONSULTANTS, INC
COUNTY OF DENTON S
IS AGREEMENT made, entered into and executed this Adc
of , 1989, by and between the CITY OF DENTUN, TEXAS,
herei fter called the "OWNER" and JAS CONSULTANTS, INC ,
hereinafter called the "ENGINEER" acting herein, by and through
its representative, duly authorized so to act for and in behalt
of said ENGINEER
WITNESSETH, that in consideration of the covenants and
agreements herein contained, the parties hereto do mutually agree
as follows
SECTION I
EMPLOYMENT OF ENVINLER
The OWNER agrees to employ
agrees to perform professional
the development and application
demand forecasting system for tk
such services, the OWNER agrees
as stated herein
the ENGINEER, and the ENGINEER
engineering services related to
of a microcomputer-based travel
e City, and, for having rendered
to pay the ENGINEER compensation
SECTION II
PERIOD OF SERVICE
This AGREEMENT shall become effective upon execution by the
OWNER and the ENGINEER, and shall conform to the following
Project Schedule
Engineer shall commence the Scope of Work set forth in
Exhibit A within seven calendar months of the receipt of
the during written
shall complete itscserviceseis rset
Engineer to
forth in Exhibit B
SECTION III
SERVICES
A Basic Services
o Consultant will provide the requested services as
defined in Exhibit A
B Additional Services
o Consultant will meet with city and/or NCTCOG staff
whenever necessary in order to obtain information or to
discuss progress if more than eight meetings and/or
presentations are required for the city council,
neighborhood, business,
Planning and Zoning Commission, willghb upon
and/or other groups, these a
Owner's dditional work a activities approval, beyond will bScope sof rWork,
and additional charges will be made
o As requested and authorized, Consultant will perform
additional aany nalyses
during thecourse special al this studies Befohre
beginning such services, the parties will mutually
agree on the scope and estimated cost for the
additional services Potential tasks that would over
in this category include any alternative analyses
identified, the cost
and above those previously i
estimation and/or feasibility analysis of the proposed
improvements, the review of pending zoning cases or
of an the site plans affecting nd of any 'other direct gexpenses
reports, or the payme or for
for NCTCOG labor and/or computer expenses,
traffic counting
SECTION IV
RESPONSIBILITIES OF OWNER
OWNER agrees to assist the ENGINEER by providing the
following for each assignment
A Designate in writing a person to act as OWNER's represen-
tative with respect
to the contracdte authordity
to transmit instructions, receive information, and inter-
pret and define OWNER's policies and decisions with
respect to ENGINEER's services
B Assist ENGINEER by placing at ENGINEER's disposal all
available pertinent information including previous reports
and any other data relative to the assignment of project,
including
1 Existing traffic counts and limited new traffic counts
PAGE 2
2 Thoroughfare and collector street maps, zoning maps,
land use maps and working maps,
3 Access to City's copy of Transplan and Tracs,
4 Signalization data and closed loop system data, and
5 Population data, including population and land use
forecasts for the city for 2010
SECTION V
COMPENSATION
The OWNER agrees to pay the ENGINEER for all professional
services rendered under this Agreement in accordance with the
following
A The ENGINEER shall be paid a fee, not to exceed $77,460,
based on the Schedule of Charges shown in Exhibit C
B The ENGINEER may submit requests for payment based upon
the amount of work completed Invoices will not be
submitted more frequently than monthly
SECTION VI
NOTICES
All notices, communications and reports required or permitted
under this contract shall be personally delivered or mailed to
the respective parties by depositing same in the U S mail,
certified, return receipt requested, at the addresses shown
below, unless and until either party is otherwise notified in
writing by the other party at the following addresses All
notices shall be deemed delivered as of the date of the receipt
if intended for City, to
It intended for ENGINEER, to
City of Denton
Lloyd V Harrell, City Manager
215 E McKinney
Denton, TX 76201
JAS Consultants
Attn J Scherbarth
6360 LBJ Freeway, Suite 114
Dallas, Texas 75240
PAGE 3
SECTION VII
OWNERSHIP OF DOCUMENTS
All documents prepared or furnished by ENGINEER (and
ENGINEER's independent associates and consultants) pursuant to
this Agreement are instruments interest herein OENG WNER INEER shall may e
retain an ownership and property such
and retain copies for information and reference, however,
documents are not intended or represented to be suitable for
to Texas ENGINE
Open RecordstAcdtsanddmustnlawfully
than OWNER is Rsub3ect others
provide all applicable records in its possession to the public
upon proper request
SECTION VIII
INDEMNITY AGREEMENT
its
ENGINEER shall indemnify and save harmless the OWNER an OWNER
of the
officers, agents, and employees from the liability
on account of any injuries or damages received or ourtsustained
and
any person or persons or property, including court
proximately
reasonable attorneys' fees incurred by the OWNER, p
caused by the negligent acts or omissions of the ENGINEER or its
officers, agents, or employees in the execution, operation, performance of this Agreement
SECTION IX
ENGINEERING STANDARDS
ENGINEER shall perform the services provided for in this
Agreement consistent with the highest standards and code of
ethics of the engineering profession
SECTION X
TERMINATION OF CONTRACT
(3this Agreement may
0) days' written
The obligation o party eupon under
be terminated by either the other party to
notice in the event of substantial failure by
perform in accordance with the terms thereof thr ughino Agreement
the terminating party The OWNER may NEER upon forty-five (45) days' termination, t ENGthe INEER Iw ll berpaid written notice reason In the event of any ny
PAGE 4
for all services rendered and reimbursable expenses incurred to
the date of termination
SECTION XI
SUCCESSORS AND ASSIGNMENTS
OWNER and ENGINEER each are hereby bound and the partners,
successors, executors, administrators and legal representatives
of OWNER and ENGINEER are hereby bound to the other party
executors,
Agreement and to the partners, successors,
administrators
respect of all covenants, agreements
such and
such other r party, ~ in Pec
obligations of this Agreement
Neither OWNER nor ENGINEER shall assign, sublet or transfer
any rights under or interest in (including, but without limita-
tion, moneys that may become due or moneys that are detothis
Agreement without the written consent of the other, except the
extent that any assignment, subletting or transfer is mandated by
law or the effect of this limitation may be restricted by law
Unless specifically stated to the contrary in any written consent
to an assignment, no assignment will release or discharge
contained in this paragraph shall prevent ENGINEER from employing
such and appropridatentonass st in the perfoormanceaofsserv Ec slhe eunderdeem
Nothing under this Agreement shall be construed to give any
rights or benefits in this Agreement to anyone other than OWNER
and ENGINEER, and all duties and responsibilities undertaken
pursuant to this Agreement will be for the sole and exclusive
benefit of OWNER and ENGINEER and not for the benefit of any
other party
This Agreement and amendments thereto (consisting of pages 1
to 8 inclusive) constitutes the entire Agreement between OWNER
and ENGINEER and supersedes all prior written or oral under-
standings This Agreement may only be amended, supplemented,
modified or cancelled by a duly executed written instrument
SECTION XII
ATTACHMENTS
The following Attachments are appended to and made a part of
this Agreement
Exhibit
A
Scope of
Work
Exhibit
B
Schedule
of Work
Exhibit
C
Schedule
of Costs
PAGE 5
This contract is executed in two counterparts
ATTEST
CITY OF DENTON, TEXAS (OWNER)
9N SRS, CITY SECRETARY
ATTEST
2711L
BY
RAY STEP N , MAY R
JAS CONSULTANTS , INC (ENGINEER)
BY /1/1 ~J
J k Y A SCHERBAR H, AICP,P E
PAGE 6
EXHIBIT A
SCOPE OF SERVICES
TASK I
TASK II
WORK PROGRAM DEFINITION
Consultant will meet with city staft to identify data
needs and sources and to formulate the basic assump-
tions for variables in the transportation planning
process These variables will include the base and
horizon years for the travel demand modeling effort,
thoroughfare capacities, design levels of service, and
the regional transportation network assumptions
Consultant will meet with the City and the North
Central Texas Council of Governments (NCTCOG) staff to
identify NCTCOG data resources needed for the project
and to determine a procedure for requesting
information from the NCTCOG and prepare a technical
memorandum documenting the decisions of this task
BASE YEAR MODEL DEVELOPMENT
Using appropriate data from the NCTCOG, Consultant
will- implement the TRANPLAN microcomputer-based travel
demand forecasting system for the City of Denton
This model will have the capability of evaluating
alternative land use scenarios and transportation
networks, and consequently provide the mechanism for
determining which transportation improvements should
be included in the Thoroughfare Plan and the Capital
Improvements Program
After installing the software and developing all
appropriate command file programs, Consultant will
obtain base year demographic data and regional model
parameters such as trip generation rates, trip
distribution characteristics, auto occupancy rates,
and transit mode share from the NCTCOG Consultant
wfocus" the regional network zone
will system to conform to the limits of TRANPLAN and
thereby provide sufficient detail for Owner and the
surrounding area of influence
With the owner's input and review, Consultant will
traffic survey zone strrefine the local ucture
the demographic data tor input to the modeld
The base year model network will be updated, as
required, to accurately reflect the location and
attributes of the existing thoroughfare and freeway
system, as well as all zone loadings
PAGE 7
Upon receipt of all essential data, Consultant will
calibrate the model parameters to approximate base
year traffic volumes TRANPLAN model outputs relative
to trip generation, trip distribution, and traffic
assignment will also be compared with those of the
NCTCOG Main Frame system to ensure consistency in the
process Prior to each subsequent traffic assignment,
model parameters and network
the attributes model ge erated
adjusted, as required, u
volumes sufficiently replicate base year traffic
volumes on both a screenline and an individual
facility basis After successful validation,
Consultant will prepare and present to Owner a
technical memorandum documenting the results of this
process
TASK III 2010 MODEL DEVELOPMENT
Consultant will obtain horizon year demographics, the
regional freeway and arterial network, and appropriate
regional model parameters from the NCTCOG In
conjunction with the City staff, Consultant will
identify the specific transportation system to be
initially assumed for the horizon year and also code
this for input to the model All link attributes and
zone loadings will be updated and refined to reflect
both horizon year conditions and the results of the
base year model validation process Consultant will
also assist the City in subdividing
revised zone
demographic data according to the structure
upon receipt of all the data enumerated in Section IV
of the agreement, Consultant will prepare the
appropriate command file programs for the horizon
year TRANPLAN model outputs relative to trip
generation and trip distribution will be compared with
those of the NCTCOG Main Frame system After the
initial horizon year traffic assignment, TRANPLAN
projections will be evaluated fox consistency with
those of both the NCTCOG and the State Department of
Highways and Public Transportation Horizon year
model parameters and link attributes will then be
refined as required Following successful completion
of this task, Consultant will memorandum documenting the results prepare pthis process technical
PAGE 8
TASK IV
TASK V
THOROUGHFARE PLAN UPDATE
Using the model, Consultant will update the existing
city of t Thoroughfare
evaluate alternative
will be performed lPlan
transportation networks against the horizon year land
use plan After each run, link capacity analyses will
be performed and network modifications made until a
balanced land use and transportation system is
achieved From the results
location, Consultant length,
splaying this
will prepare a map di
and lane requirements for the transportation system
needed for the horizon year
TRAINING
In order to facilitate the update Of
Cothe nsultants wiCIP
ll
and Thoroughfare Plan in coming year, provide City staff with training in the use of the
first
model system developed in previous tasks,
meeting with owner to determine owner's training
needs It is anticipated that two sessions will be
required and that these will include instruction in
on the
the use of
all the
interrelationshipe and ode interpretation well of as
h
variables input to the process Following this
training, Consultant will be available to answer any
additional questions over the telephone for the
duration of this contract This task will also
include the installation datof all abases T A PL N proCityss on the command files, and microcomputer
TASK VI As part of this project,
City council, Planning
citizens task forces to
progress, or to present
2711L
Consultant will meet with the
and Zoning Commission and/or
obtain information, to discuss
the results of the studies
PAGE 9
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EXHIBIT "C"
MAN-HOUR ESTIMATE
PRINCIPAL
PROFESSIONAL
CLERICAL
TASK I
20
5
5
TASK II
255
230
25
TASK III
140
125
15
TASK IV
150
135
15
TASK V
45
30
10
TASK VI
30
0
0
TOTAL
640
525
70
PROJECT COST ESTIMATE
LABOR
Classification
Principal
Professional
Clerical
Hourly Rate
$75 00
40 00
25 00
Man-Hours
640
525
70
Total
DIRECT EXPENSES
Computer Time (380 hours @ $15/hour)
Word Processing (70 hours @ $5/hour)
Mileage (2,160 miles @ $0 25/mile)
Communication/Postage/Courier
Reproduction
Subtotal
ESTIMATED TOTAL PROJECT COST
$48,000
21,000
1,750
$70,750
$ 5,700
350
540
60
60
$ 6,710
$77,460
COST ESTIMATE BY
TASK
LABOR
EXPENSES
TOTAL
TASK
Work Program Definition
$ 1,825
950
$ 70
915
2
$ 1,895
31,865
Base Year Model Development
t
28,
875
15
,
1,590
17,465
2010 Model Developmen
,
025
17
1,515
18,540
Thoroughfare Plan
,
4,825
420
5,245
Training
250
2
200
2,450
Meetings
,
Total
$70,750
$6,710
$77,460