1989-0712651L-1/3689
NO
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT
FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES,
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING
FOR AN EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials, equip-
ment, supplies or services in accordance with the procedures of
state law and City ordinances, and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids resthe
lowest responsible bids for the materials, equipment, supp
services as shown in the "Bid Proposals" submitted therefor, and
WHEREAS, the City council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the
materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in
bids fo~terlals, equipment, supplies, or
"Bid Proposals" on file in the office of
Agent filed according to the bid number
hereby accepted and approved as being the
for such items
BID ITEM
NUMBER NO
RFP9943
VENDOR
the following numbered
services, shown in the
the City's Purchasing
assigned thereto, are
lowest responsible bids
AMOUNT
Henry C Mitchell d/b/a $15,993 75
White Glove Janitorial Service
SECTION II That by the acceptance and approval of the above
numbered items of the submitted bids, the city accepts the offer
of the persons submitting the bids for such items and a cess in
purchase the materials, equipment, supplies
accordance with the terms, specifications, standards quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION III That should the City and persons submitting
approved n and accepted witems ritten of thet suss i ated rsul ebids of h the
enter
acceptance, approval, and awarding of the bids, the city Manager
or his designated representative is hereby authorized to execute
the written contract which shall be attached hereto, provided
that the written contract is in accordance with the terms,
conditions, specifications, standards, quantities and specified
sums contained in the Bid Proposal and related bid documents
herein approved and accepted
SECTION IV That by the acceptance and approval of the above
numbered items of the submitted bids the City Council hereby
authorizes the expenditure of funds therefoe too ant written
accordance with the approved bids or pursuant
contract made pursuant thereto as authorized herein
SECTION V That this ordinance shall become effective
immediately upon its passage and approval
1989
PASSED AND APPROVED this day of
RAY ST S, M YOR
ATTEST
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
BY LAI-
PAGE TWO
DATE June 13, 1989
CITY COUNCIL REPORT
TO
FROM
SUBJECT:
Mayor and Members of the City Council
Lloyd V Harrell, City Manager
RFP# 9943 - JANITORIAL SERVICES FOR MARTIN LUTHER
KING RECREATION CENTER
RECOMMENDATION We recommend this proposal be awarded to Henry C
Mitchell, dba white Glove Janitorial Service of Denton
SUMMARY We bid the Janitorial Services for all buildings in
September 1988, and awarded all except the Martin Luther King
Recreation Center The MLK Center was not complete, therefore, the
bid was based more on a guess than actuality We then prepared and
sent out Request for Proposals after or near completion
Since the MLK Center is a new building, we do not have any
experience or past records We recommended that a trial of three
(3) months be given to White Glove Janitorial Service at $2,132 50
per month
The three proposals were from Varsity Contractors, White Gove
Janitorial Service, and Willie Hudspeth Service The proposal of
White Glove Janitorial Service was the best proposal for the City
of Denton at $2,132.50 per month for 7 1/2 months for a total
contract of $15,993 75
Varsity Contractors were the low proposal, however, they were
having management and employee problems and the service was
unacceptable Varsity also submitted a proposal that was
incomplete and not acceptable This award is only until the end of
our fiscal year, September 30, 1989, and we will then bid our
service for another complete year
White Glove Janitorial Service has done an excellent lob and has
gone far beyond the proposal and contract to please
BACKGROUND: Memorandum from Bruce Hennington, Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED The Citizens of the City
of Denton, the users of Martin Luther King Recreation Center, and
the Parks and Recreation Programs
FISCAL IMPACT There is no
(Budgeted Funds)
Prepared by
additional impact on the General Fund
Respec lly ,sub teds
t4~
Lloy Harrell
City Manager
i
im hnrshall
e Purchasing Agent
Approved
a j Mars a
tlet urchasing Agent
010 DOC
?Oise 1989 i14Y 12 N '0 40
CITY of DENTON, TEXAS Civic Center/ 321 E McKinney/ Denton, TX 76201
M E M O R A N D U M
. . . . . . . . . .
TO John Marshall, Purchasing Agent
Steve Brinkman, Director of Parks and Recreation
FROM Bruce Henington, Superintendent of Parks and Recreation
DATE May 8, 1989
SUBJECT: Martin Luther Ring, Jr. Cleaning
As you remember, when Martin Luther King, Jr. Recreation Center opened we sent
out a Request for Proposal to have a contractor clean the interior of the
building We did accept the lowest proposal for $2,414 a month on a trial
basis The trial period is not over and White Glove is doing a good job.
i am writing this memo to suggest that we have the purchasing department ask
the council to extend the R.F.P. thru October, 1989 *(The amount of the
R.F P will exceed $10,000).
This would allow us to have cleaning for the building and then bid the
contract at the normal time of the budget year. (October)
Bru a Henington
RECR0247
Denton Parks and Recreation / Denton, Texas 1 (817) 888.8270
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STATE OF TEXAS
- CONTRACT AGREEMENT
COUNTY OF DENTON
FI--o 9
THIS AGREEMENT, made and entered into this 19 day of TtINF _
A.D., 19 89, by and between THE CITY OF DENTON 215 R- McKTNNEY STREET
DENTON TEXAS
of the County of DENTON and State of Texas, acting through
LLOYD V. HARRELL thereunto duly authorized so to do,
Party of the First Part, hereinafter termed the OWNER, and
HENRY C MITCHELL dba WHITE LOVE TANTTORTAt. SERVICE ]Inn nAK TREE
DRIVE DENTON TEXAS 76201
of the City of DENTON County of DENTON
and state of TEXAS Party of the Second Part, hereinafter
termed CONTRACTOR.
WITNESSETH: That for and in consideration of the payments and
agreements hereinafter mentioned, to be made and performed by the Party of the
First part (OWNER), and under the conditions expressed in the bonds bearing
even date herewith, the said Party of the Second Part (CONTRACTOR) hereby
agrees with the said Party of the First Part (OWNER) to commence and complete
the construction of certain improvements described as follows:
RFP# 9943 - JANITORIAL SERVICE AT MARTIN LUTHER KING RECREATION
CENTER 15,993.75
and all extra work in connection therewith, under the terms as stated in the
General Conditions of the agreement; and at his (or their) own proper cost and
expense to furnish all materials, supplies, machinery, equipment, tools,
superintendence, labor, insurance, and other accessories' and services
necessary to complete the said construction, in accordance with the conditions
and prices stated in the Proposal attached hereto, and in accordance with all
the General Conditions of the Agreement, the Special Conditions, the Notice to
Bidders (Advertisement for Bids), Instructions to Bidders, and the Performance
and Payment Bonds, all attached hereto, and in accordance with the plans,
which includes all maps, plats, blueprints, and other drawings and printed or
CA-1
0044b
written explanatory matter thereof, and the Specifications therefore, as
p'tepared by CITY OF DENTON PURCHASING DEPARTMENT
all of which are made a part hereof and collectively evidence and
constitute the entire contract.
The CONTRACTOR hereby agrees to commence work on or after the date
established for the start of work as set forth in written notice to commence
work and complete all work within the time stated in the Proposal, subject to
such extensions of time as are provided by the General and Special Conditions.
The OWNER agrees to pay the CONTRACTOR in current funds the price or
prices shown in the Proposal, which forms a part of this contract, such
payments to be subject to the General and Special Conditions of the Contract.
IN WITNESS WHEREOF, the parties of these presents have executed-this
agreement in the year and day first above written.
ATTEST:
1
E
_.a
ATTEST:
APPROVED AS TO FORM:
City Attorney
CA-2
arty
V. HARRELL,
MANAGER
(SEAL)
HENRY C. MITCHELL dba
WHITE GLOVE JANITORIAL SERVICE
Party f the Second Part, CONTRACTOR
sy
Title
HENRY C. MITCHELL
(SEAL)
0044b
PO-4107
Texas Farm Bureau insupi' tO:; Companies
P.O. Box 2689. 0 Waco, Texas 76702-26891'-1,~1=Ph6iie°(817) 772-3030/
SOUiHERN-FARM BUREAU GSW
CERTIFICATE-OF INSURANCE'
CERTIFICATE HOLDER:
CITY OF DENTON-PURCHASING
9016 TEXAS STREET.
DENTON TX 76701
POLICY-NUMBER 565789 POLICY PERIOD.03/31/89.70-.03/31/90'-
(RIS IS 'f0 CERTIFY THAT THE POLIO (INCLUDING ENDORSEM`NTS) OF'
INSURANCE AS DESCR BED BELOW HA BEEN ISSUEED BY:THE UNDERSIGNED9
,DULY COTERSIGNPDe IFLOCAACELLED AT TH=AREDUESTTOFtM HERHPARTYEN
OR CHANGED INANY MANNER FOR ANY'REASON~DURING THE`PERIOD OF'COVLRAGE„
AS STATED HEREIN SO AS TO;AFFECT THIS CERTIFICATE TEN (10)LDAYS
PRIOR WRITTEN NONCE WILL BE GIVEN BY THIS INSURANCE COMPANY-TO:THE':.
CERTIFICATE HOLDER NAMED ABOVE.
THE SOUTHERN FARM BUREAU CASUALTY INSURANCE COMPANY OF WACO TEXAS
HEREBY CERTIFIES THAT THE FOLLOWING DESCRIBED-POLICY:HAS.BEEN.
ISSUED AND IS IN.FORCE AND-EFFECT:
INSURED NAME'AND ADDRESS HENRY C7MITCHELL DBA
WHITE'GLOVE JANITOR
1100 OAK'TREE DRIVE
DENTON-TX 76201
DESCRIPTIUN OF RISK JANITORIAL SERVICES
COVERAGE LIMITS -OFLIABILITY .
WORKERS COMPENSATION'----- STATUTORY;
VOLUNTARY.'
PUBLIC LIABILITY BODILY INJURY/PROPERTY DAMAGE
X) COMMERCIAL GENERAL LIABILITY $1007000.EACH.OCCURRENCE-
X))'f-REMISES AND OPERATIONS.. '.$3009000,AGGREGATE
CONTRACTORS PROTECTIVE
( ) PRODUCTS-
COMPLETED OPERATIONS
(,),CONTRACTUAL - DESIGNATED
CONTRACTS ONLY
(X) EXCLUDES X. C. AND U. HAZARD
AUTOMOBILE LIABILITY ----BODILY INJURY'
( ) FLEET EACH:PERSON'-'
SPECIFIC AUTOMOBILES ONLY. EACH:ACCIDENT
( )7NON-OWNERSHIP AND PROPERTY DAMAGE
HIRED AUTOMOBILES „ EACH:ACCIDENT _
FARM,LIABILITY
PERSONAL LIABILITY
UMBRELLA - - '
-ARM AND RANCHOWNERS
MMEOWNERS -
THIS CERTIFICATE OF INSURANCE NEITHER AFFIRMATIVELY NO
AMENDS EXTEND OR ALTERS THE COVERAGE OR ANY PROVISI
THE POLICY. THIS CERTIFICATE IS:EXECUTED'.AND ISSUED I
BY THE AFURESAID:COMPANY_THE DAY'AND DATE.HEREIN BELOW
DATE: 04/14/89
COUNTERSIGNED: WACOP TEXAS
061-15813
EACH'OCCURRENCE
AGGREGATE'
~EACH'OCCURRENCE'
'AGgREBgATE.
EACH CCURRENCE.
EACH,000URRENCE
R NEGATIVELY
ON AFFORDED BY-
N DUPLICATE
WRITTEN.
C'2 lE A SML
REGIONAL CLAIMS OFFICE • 5601 AVENUE Q • P.O. BOX 3610 • LUBBOCK, TEXAS 79452 • (006) 747-1630
REGIONAL CLAIMS OFFICE • 9235 KATY FREEWAY • SUITE 300 • HOUSTON, TEXAS 77024 • (71:1) 973-0504
CITY of DENTON, TEXAS PURCHASING DIVISION / 901-B TEXAS STREET / DENTON, TEXAS 76201
REQUEST FOR PROPOSALS
THE CITY OF DENTON, TEXAS WILL RECEIVE SEALED PROPOSALS
CONSISTING OF 3 COPIES UNTIL 2:00 P.M. ON
FEBRUARY 6, 1989 FOR JANITORIAL SERVICE FOR MARTIN LUTHER
KING RECREATION CENTER.
THIS REQUEST FOR PROPOSAL IS NOT A BID AND WILL NOT BE
OPENED PUBLICLY. THE PROPOSALS WILL BE RECEIVED BY THE
PURCHASING AGENT AND NO PART OF THIS REQUEST FOR PROPOSAL
WILL BE MADE PUBLIC EXCEPT AS REQUIRED BY STATE STATUTE
AFTER AWARD.
THE CITY OF DENTON STAFF WILL REVIEW AND EVALUATE THE
PROPOSALS. SELECTION MAY REQUIRE -APPROVAL BY THE CITY
COUNCIL.
ALL INFORMATION, CLARIFICATIONS, OR CHANGES IN CONTENT OR
INSTRUCTIONS OF THIS REQUEST FOR PROPOSAL MUST BE SUBMITTED
IN WRITING TO THE'PURCHASING AGENT AT 901-B TEXAS STREET,
DENTON, TEXAS 76201, PHONE NUMBER (817) 566-8311.
8171566-8311 D/FW METRO 267-0042
NUMBER 9943 PROPOSAL, PAGE 1 of 1
CITY OF DENTON TEXAS
PURCHASING DEPARTMENT
901-B TEXAS STREET
DENTON, TEXAS
ITEM DESCRIPTION QUAN PRICE AMOUNT
Building: Martin Luther King, Jr.
Recreation Center Denton, Texas
Square Footage: 20,000
Days to be Cleaned: MTWThFScL
Hours: After 9:00 P.M.
Special Requirements:
Cleaning will not begin until Jt ary51989.
Wood gym floor, high activity.
Window Cleaning - Three Times a Year
Manhours X Wage Rate
Productive
Supervisory
Managerial
Supplies
Equipment V~
Liners, etc. ~v~
TOTAL ANNUAL BID FOR THIS BUILDI G
Rlfl(K[t ( (f~/GOi /1tai, 7eQ/G1"e& N
X& 16 IREKta / (/1C3~5a~1a3X5°c/rug` /x6~/XS~c~ra~
(ax~X// ca~let~ X d ~5~a/~nra7~s~
TOTALS
$ W , co sc Dd
$ff Z~~
.'C $L
P7~D, DD
3 D s . a~
s_f1D $ sa U s,aD
We quote the above f.o.b. delivered to Denton, Texas. Shipment can be ma•
in days from receipt of order. Terms net/30 unless otherwise indicate
In submitting the above, the vendor agrees that acceptance of any.or all.ite.
by the City of Denton, Texas within a reasonable period of time constitutes
contract. The completed Proposal must be properly priced, signed and return
Mailing Address
City State zip
5 GG - Y6 Telephone
le -
ADDENDUM: GYMNASIUM MAINTENANCE
MARTIN LUTHER KING CENTER
Daily:
Dust horizontal surfaces
Dust mop floor atleast three times daily; (lust mops should be pretreated
with Velton or similar high grade product. Recommended width of Dust mops
should be 72".
Clean under bleachers
Clean bleacher seating surfaces.
Monthl :
Damp wipe bleachers
Damp wipe doors & frames (both exterior and interior) to Gymnasium area
Damp wipe window sills (both exterior and interior) of Gymnasium area
Clean windows (both sides) to Gymnasium
Annually:
Clean lights and fixtures
Dust walls
Dust all metal overjside hangings
Floor maintenance; Square Buff and reconstruct lines (if needed).
Resurface with a sealer and finish.
f
A. Daily:
OFFICE AREAS
1. Empty and damp wipe all ashtrays and ash receptacles.
2. Screen all sand urns and replenish sand as required.
3. Empty wastebaskets and replace liner as required. Remove waste
paper and other waste materials.
4. Dust and wipe clean all furniture, files, telephones, and window
sills.
5. Dust doors, chair rails, and trim within reach.
6. Clean all glass furniture tops.
7. Remove finger marks from glass doors or side lights.
8. Dust and wipe clean all unpainted metalwork.
9. Wash all drinking fountains.
10. Dust and wipe clean all unpainted metalwork.
11. Dust clothes closets, shelving, and coat racks.
12. Dust and wipe clean all plastic, vinyl, or leather covered chairs.
13. Move light furniture other than desks, files, etc., prior to
sweeping or vacuuming floors; replace furniture upon completion.
14. vacuum all rugs and carpeted areas and dust mop tile floor areas
every day. Spot clean carpet daily.
15. Spot clean soil and finger marks from painted or washable surfaces.
16. Secure doors and turn out lights.
B. Monthly:
1. Remove all finger marks and soil from doors, door jambs, and walls
with particular attention to areas surrounding light switches and
drinking fountains.
2.
Vacuum
upholstered
furniture.
3.
Clean
all interior
partition glass.
4.
Lemon
oil baseboards.
-1-
C. Quarterly:
1.
Wash all inside/outside glass and glass doors
(per building
specification sheet).
2.
Dust all pictures, frames, chart boards, and similar wall hangings.
3.
Dust exterior of lighting fixtures, air diffusers,
return grills,
and louvers.
4.
Dust all surfaces not reached in daily cleaning
(window frames,
curtain pockets, etc.).
5.
Dust all venetian blinds.
6.
Strip, wash, and wax all resilient flooring.
Tile floors at City Hall receive a special nightly, monthly,
service. This is to prevent slippery surfaces
(see attached
requirements).
D. Ann
ually:
1.
Wash inside of all light fixtures and clean all flourescent tubes
and light bulbs.
2.
Carpets will be cleaned (extraction shampoo) twice
annually, once
during Christmas break and once on July 4 of each
year. Contract
will provide extraction schedule each October.
RESTROOMS
A. Daily:
1. scour, wash, and disinfect all lavatories, showers, water closets,
and urinals.
2. Wash, disinfect, and wipe dry both sides of all toilet seats.
3. Wash and polish all mirrors, powder shelves, and unpainted
metalwork including hardware, flush valves, piping, etc.
4. Remove all graffiti.
5. Wash tile wall surfaces subject to splashing.
6. Wipe clean all toilet tissues, paper towel, soap, and sanitary
napkin dispensers.
7. Dust and wipe clean all corridor and vestibule entrance doors,
toilet stalls, and partitions.
-2-
8. Empty paper towel and sanitary napkin disposal units.
9. Remove waste paper and other waste materials.
10. Refill all toilet tissue, paper towel, soap, and sanitary napkin
dispensers.
11. Sweep, wash, and disinfect all floors and bases.
B. Monthly:
1. Wash and polish all wall tile, toilet stalls, and partitions.
2. Machine scrub and disinfect all floors and bases.
3. Dust exterior surfaces of lighting fixtures, air diffusers, return
grills, and louvers.
C. Annually:
1. Wash all lighting fixtures, interior reflecting surfaces, exterior
frames, lamps, louvers, and lenses.
2. Wash exterior surface (blades and frame) of all ceiling and wall
diffusers, return grills, and louvers.
3. Wash all corridor and vestibule doors and frames; clean and polish
all door hardware..
ELEVATOR LOBBIES, CORRIDORS, UTILITY ROOMS, AND SERVICE CLOSETS
A. Daily:
1. Empty and damp wipe all ash receptacles.
2. Screen sand urns and replenish sand as required.
3. Dust and wipe clean elevator entrance doors and frames, hose
cabinets, etc.
4. Remove finger marks from glass doors.
5.
Spot clean
soil and
finger marks from painted or washable surfaces.
6.
Spot clean
spills and stains on resilient flooring or carpeting.
7.
Vacuum all
rugs and
carpeted areas.
8. Clean and maintain in an orderly condition all utility rooms and
service closets. Store cleaning materials, supplies, and cleaning
equipment neatly, in a lawful manner, and in full compliance with
the Owner's insurance requirements.
-3-
B. Weekly:
1. Sweep and dust mop all uncarpeted areas. Spray buff traffic areas
of resilient tile flooring so as to continually maintain resilient
flooring.
C. Monthly:
1. Remove all finger marks and soil from doors, door jambs, and walls
with particular attention to areas surrounding light switches and
drinking fountains.
D. Quarterly:
1. Wash all partition glass and glass doors.
2. Dust exterior of lighting fixtures, air diffusers, return grills,
and louvers.
E. Annually:
1. Wash elevator entrance doors and frames, and clean all unpainted
metal.
2. Wash all painted doors and frames. Clean all unpainted door
hardware.
3. Strip, wash, and wax all resilient tile flooring.
4. Wash inside of all light fixtures and clean all flourescent tubes
and light bulbs.
STAIRWAYS, INTERIOR
A. Daily:
1. Police stairs and stair landings; remove litter.
B. Weekly:
1. Sweep and dust mop stairs and landings.
2. Wipe clean all handrails.
C. Monthly:
1. Dust treads, risers, stringers, base, spindles, and newels.
2. Dust hose racks, risers, piping, and fittings.
3. Remove all finger marks and soil from doors and door frames.
4. Dust doors and door frames.
-4-
D. Quarterly:
1. Dust soffits of stairs and stair landings.
2. Dust exterior of lighting fixtures, signs, etc.
E. Annually:
1. Wash stair treads, risers, stringers, and handrails.
2. Wash stair landings and base.
3. Wash doors and frames and polish all unpainted hardware.
4. Wash all lighting fixtures, interior reflecting surfaces, exterior
frames, louvers, and lenses.
LOBBY
The "Lobby" referred to herein includes all interior areas accessible to the
public in the City Building.
A. Daily:
1. Empty and damp wipe all ash receptacles.
2. Screen all sand urns and replenish sand as required.
3. Dust walls within reach.
4. Spot clean finger marks and soil on walls.
5. Wash glass doors, both sides.
6. Wipe clean all glass side lights and glass walls.
7. Dust and wipe clean all telephones, telephone booths, countertops,
etc.
8. Sweep and machine scrub floors; protect base during floor washing
to avoid staining.
9. Wash glass of building directory.
C. Monthly:
1. Wash painted doors, door frames, and walls.
2. Clean and polish all unpainted metalwork (doors and frames, mail
depository, signs, and lettering).
3. Dust exterior surface of lighting fixtures, air diffusers, return
grills, and louvers.
-5-
4. Dust-all surfaces not reached in daily cleaning including ceilings.
D. Annually:
1. Wash all lighting fixtures, interior reflecting surfaces, lamps,
louvers, and lenses.
LOWER THAN GROUND FLOOR AND UNFINISHED AREAS
The
below ground floor areas
referred
to herein are the basement areas of the
ERG
Staff and the Tower building
s. The
unfinished areas- consist generally of
receiving areas, storage areas,
utility
rooms, lockers, and toilets.
A.
The employees' lounge,
lockers,
and toilet rooms shall be maintained in
accordance with Sections I
and II
to the extent applicable.
B.
Storage and utility rooms
shall be
swept and dusted as warranted by use
but not less than monthly.
C. The truck dock platform and waste storage rooms shall be swept clean
daily and washed as required but no less than monthly.
D. The open storage areas shall be policed daily and all discarded or waste
materials removed. Floors shall be swept weekly.
E. Dust and wipe clean all doors and door frames as required, but not less
than monthly.
F. Quarterly:
1. Dust all panels, switchgear, hose racks, alarm panels, and similar
equipment and appurtenances.
2. Dust all lighting fixtures, unit heaters, diffusers, return grills,
and louvers.
G. Annually:
1. Wash all lighting fixtures, interior reflecting surfaces, exterior
frames, lamps, louvers, and lenses.
2. Wash exterior surfaces (blades and frames) of ceiling and wall
diffusers, return grills, and louvers.
3. Wash all painted doors and frames (including rollup doors); clean
and polish all unpainted door hardware.
4. Wash ALL floors.
-6-
ELEVATORS
A. Daily:
1. Dust walls and ceilings.
2. Remove finger marks and soil from walls.
3. Wipe clean all unpainted metalwork including interior face of car
doors.
4. Vacuum and wipe clean car and hoist-way door tracks.
5. Vacuum carpets.
B. Weekly:
1. Clean and polish all unpainted metalwork including interior face of
car doors.
2. Wash walls.
C. 'Monthly:
1. Shampoo carpets as required but not less than monthly.
D. Quarterly:
1. Wash ceiling and lighting fixtures, interior reflecting surfaces,
lamps, frames, louvers, and lenses.
WINDOW WASHING
A. The interior of all windows on the exterior facades shall be washed
three (3) times per year, excepting:
1. Glass washed daily (see Section Lobby, A, 5);
2. Recreation Centers and Police (see attached building worksheets).
E. Window frames shall be wiped clean of drips or soil resulting from the
window washing operation.
EXTERIOR AREAS
A. Sidewalks:
1. Sweep all exterior sidewalks to the curb line as required (daily).
-7-
l - .
DAILY POLICING
(City Hall only)
A. Police public areas and entrance lobbies on a similar schedule and with
similar service; and in addition, empty ash receptacles and wipe clean
glass doors, etc.
B. During inclement weather, mop or vacuum rubber mats and/or carpet
runners as required to minimize accumulation of water and soil.
BREAK ROOMS/GAME ROOMS/CLASS ROOMS
A. Daily:
1. Wipe table tops.
2. Empty and wipe ashtrays.
3. Clean sink.
4. Clean water fountain.
5. Sweep and mop floor.
6. Empty wastebaskets, wipe down, replace liners.
7. Surface clean refrigerator, ranges.
-8. Wipe, remove spots from counters.
9. Vacuum carpet as applicable.
B. Monthly:
1. Remove all finger marks and soil from doors, door jambs, and walls
with particular attention to areas surrounding light switches and
drinking fountains.
2. Clean all interior partition glass.
3. Lemon oil baseboards.
C. Quarterly:
1. Dust all pictures, frames, wall hangings.
2. Perform all high dusting.
3. Strip, wash, and wax all tile floors.
D. Annually:
1. Clean carpets (where applicable) twice annually.
-8-
GYMNASIUMS - LARGE GAME AREAS
A. Daily:
1. Dust mop floors, move all equipment, return to placement after
cleaning.
2. Remove all finger marks and soil from doors, door jambs, and walls.
3. Clean interior glass, windows, water fountains.
4. Spot wet mop spills, etc.
5. Empty wastebaskets, wipe down, replace liners.
B. Weekly:
1. Wet mop (or scrub) floor surface per manufacturer's requirements;
spray buff where required.
C. Monthly:
1. Apply wax, condition required by floor manufacturer.
2. Perform all high and low dusting.
COMPUTER AREAS
Computer areas can be defined as those where access is limited to specified
personnel and generally controlled with locked doors requiring special key or
key card for entry. The area will usually have a raised floor and will
contain electronic equipment. The magnetic tape library is specifically
off-limits for operator's personnel except when escorted by a librarian or
computer supervisor. Only approved building receptacles are to be used when
connecting any electrical appliance to power.
A. Daily:
1. Empty wastepaper and carbon bins once each shift and replace liner
at least once each day.
2. Raised floor should be dry mopped with dust absorbent cloth once
each shift. Never wax raised floor or use harsh abrasive or steel
wool for cleaning. A damp mop may be used for removing a spill.
3. Dust and wipe clean all furniture, files, and tops of computing
equipment. Only a dust absorbent cloth may be" used. Never use a
feather duster.
4. Dust doors and trim within reach.
5. Clean all glass furniture tops.
6. Remove finger marks from glass doors or side lights.
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7. Dust and wipe clean all plastic, vinyl, or leather covered chairs.
8. Move light furniture other than desks, files, etc., prior to
mopping; replace furniture upon completion.
B. Weekly:
1. The distribution room is subject to a high volume of carbon paper.
The walls and other areas shall be given a weekly cleaning with a
mild detergent to remove finger marks and smudges.
C. Quarterly:
1. Remove all finger marks and soil from doors, door jambs, and walls
with particular attention to areas surrounding light switches.
2. Wash all partition glass and glass doors.
3. Dust all pictures, frames, chart boards, and similar wall hangings.
4. Dust exterior of lighting fixtures, air diffusers, return grills,
and louvers.
D.. Annually:
1. Wash inside of all light fixtures and clean all flourescent tubes
and light bulbs.
2. Vacuum beneath raised floor area.
CLEANING AGREEMENTS
A. Contractor will agree to provide all necessary cleaning supplies and
equipment as may be required to perform the cleaning assignments
outlined in the bid specifications.
B. All supplies and materials shall be of the highest quality. No
additional charges shall be made for these items.
C. City agrees to furnish toilet paper and towels to the contractor for use
in assigned buildings.
D. The City shall have the right to cancel any complete section of the
contract in full at any time with thirty (30) days written notice.
E. The Contractor shall have the right to cancel any complete section of
the contract in full at any time with thirty (30) days written notice.
F. The Contractor agrees to carry the minimum insurance as specified by the
City and be able to promptly furnish the certificate of insurance upon
request.
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G. The Contractor agrees to withhold from payroll amounts for insurance and
taxes as required by federal, state, and local governments and make all
necessary reports, records, and payments in connection with social
security, unemployment insurance, and other charges and taxes.
H. Cover all employees connected with the maintenance of the facilities
being serviced with a blanket fidelity bond in the amount of $100,000.00.
I. The Contractor will provide a day time contact person at a
supervisory/management level. This person will have daily inspections
and conversations with each assigned facility supervisor (one for each
building), and the facility supervisor will sign off on the contractor's
daily inspection report.
J. Due to the travel from building to building, one or more rover
supervisors will be required to insure security and quality work at
night.
K. Roving nightly supervisor will check City notification log book for work
assignments daily.
L. The contract will provide monthly evaluation forms. These forms
(evaluations) will be placed on customer desks, completed by the
customer, and sent directly to the Building Operations Division.
M. Contract staff will lock and secure all doors before leaving their job
site.
INSURANCE AND TAXES
The successful bidder will agree to the minimum insurance requirements as
shown below. Higher amounts may be required after bids are received.
A. Carry employer's insurance:
1. Workman's Compensation-Statutory Requirements
2. Comprehensive/General Liability
a. Bodily Injury $300,000
b. Property Damage $100,000
3. Comprehensive/Auto Liability
a. Bodily injury $250,000
b. Property Damage $100,000
B. Make all necessary required federal, state, and local reports, records,
and payments in connection with social security, unemployment insurance,
and other charges and taxes.
C. Withhold from payroll such amounts for insurance and taxes as may be
required by federal, state, or local governments with respect to all
persons employed by the successful bidder in connection with the
maintenance and operation of the facility.
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D. Promptly furnish the certificate of insurance upon request.
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