1989-0672651L-1/3689
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT
FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES,
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING
FOR AN EFFECTIVE DATE
WHEREAS, the city has solicited, received and tabulated
competitive bids for the purchase of necessary materials, equip-
ment, supplies or services in accordance with the procedures of
state law and City ordinances, and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefor, and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the
materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in
bids for materials, equipment, supplies, or
"Bid Proposals" on file in the office of
Agent filed according to the bid number
hereby accepted and approved as being the
for such items
BID ITEM
NUMBER NO VENDOR
9982 ALL WESCO
the following numbered
services, shown in the
the city's Purchasing
assigned thereto, are
lowest responsible bids
AMOUNT
31,302 00
SECTION II That by the acceptance and approval of the above
numbered items of the submitted bids, the City accepts the offer
of the persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION III That should the City and persons submitting
approved and accepted items and of the submitted bids wish to
enter into a formal written agreement as a result of the
acceptance, approval, and awarding of the bids, the City Manager
or his designated representative is hereby authorized to execute
the written contract which shall be attached hereto, provided
that the written contract is in accordance
w with hspecerms,
conditions, specifications, standards, quantities
sums contained in the Bid Proposal and related bid documents
herein approved and accepted
SECTION IV That by the acceptance and approval of the above
numbered items of the submitted bids the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written
contract made pursuant thereto as authorized herein
SECTION V That this ordinance shall become effective
immediately upon its passage and approval
PASSED AND APPROVED this / day of , 1989
RAY ST PHENS, AYOR
ATTEST
J LPERS, CIT! S ETARY
PROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
BY A~&A
PAGE TWO
DATE June 13, 1989
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT BID# 9982 - PADMOUNT TRANSFORMERS
RECOMMENDATION We recommend this bid be awarded to the lowest
bidder, Wesco, in the total amount of $31,302 00
SUMMARY This bid is for the purchase of six (6) Padmount
Trasformers for use by the Electric Distribution Department The
Electric Engineering Department has evaluated these bids and
recommended Wesco as lowest acceptable bidder
BACKGROUND Tabulation Sheet, Memorandum
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED Electric Distribution
Department
FISCAL IMPACT: Bond Account #611-008-0252-9222
4Resp fully~at~~ritte
Llo Harrreel1'7T57~J/
City Manager
Prepared by
Name Denise Manning
Title Buyer
Approved
a e J ~ll
itl Purchasing Agent
010 DOC
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ORIGINAL
cfTY of DENTON / 215 E McKinney / Denton, Texas 76201
To Denise Manning, Purchasing Agent
From Keith Dubea, Electric Engineer I
Date June 5, 1989
Subject BID EVALUATION 1 9982 - PADMOUNT TRANSFORMERS 300 KVA
On Tuesday, May 23, 1989, bids were opened to purchase six (6)
padmount transformers at 120/208 Volts, three phase All bidders
meet the requirement and design criteria
The submitted Bids were evaluated according to the following
1) Low Bid meeting specifications
2) Initial and operation cost over the expected life of the
transformer from the equation within the bid
specification
Based on these factors, the Electric Engineering Department
recommend that the bid be awarded to WESCO for $ H-TW4 with a
~
maximum of 196 day delivery period on the transformers 31
Evaluation worksheet attached Z
OA
xc Ernie Tullos, Director of Electric Utilities
Don McLaughlin, Engineer Administrator
yid $,782
Total Co5t(1L) Unit Cost * 7 04 + M + ITL-NIT # LF1 * 14 54
Where TC - total Cost
UC -
Unit Cost at present in Dollors
NL =
No load lost in Watts
fl. -
Iota] loss 'n Watts
Lf =
Load Factor for 300 KYA at
0 38
i####F*#kkk
#kkk}f###t###kF}##*}}##*}#*
kF}*k##}*#####fk*}##}##}#FkFkf###F
Vender
UL NL TL
Total C11stlTC1
Position
lotal Present Cost
Position
-
Diff
Cuaains
5376 568 3335
$61,535
2
$32,316
2
$29,159
Wesco
5217 J8 3284
$60,083
1
$31 302
1
$28,781
Pn ester
5930 2292 2952
$18,720
6
435 a80
4
$43 140
Teeple 41
6277 605 2418
$63,004
3
$37,662
6
$25,342
Teeple 12
5917 660 2952
$63,916
4
$35,502
3
$28 414
utility
5445 960 4565
$12 210
5
136,670
5
$35,540
Producss