1989-057NO 79-
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR PURCHASES
OF MATERIALS OR EQUIPMENT WHICH ARE AVAILABLE FROM ONE SOURCE IN
ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH
PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS, AND PROVIDING FOR
AN EFFECTIVE DATE
WHEREAS, Section 252 022 of the Local Government Code provides
that procurement of items that are only available from one source,
including items that are only available from one source because of
patents, copyrights, secret processes or natural monopolies, films,
manuscripts or books, electricity, gas, water and other utility
purchases, captive replacement parts or components for equipment,
and library materials for a public library that are available only
from the persons holding exclusive distribution rights to the
materials need not be submitted to competitive bids, and
WHEREAS, the City Council wishes to procure one or more of the
items mentioned in the above paragraph, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the following purchases of materials,
equipment or supplies, as described in the "Purchase Orders"
attached hereto, are hereby approved
PURCHASE
ORDER NUMBER VEND R AMOUNT
89679 Southern Engine & Pump Company $35,260 00
SECTION II That the acceptance and approval of the above
items shall not constitute a contract between the City and the
person submitting the quotation for such items until such person
shall comply with all requirements specified by the Purchasing
Department
SECTION III That the City Manager is hereby authorized to
execute any contracts relating to the items specified in Section
I and the expenditure of funds pursuant to said contracts is hereby
authorized
SECTION IV. That this ordinance shall become effective
immediately upon its passage and approval
PASSED AND APPROVED this the 2nd day of May, 1989
RAY S +P ENS, MAYOR
ATTEST
J IF R A TERS, CITY ACR ETARY
APPROVED AS TO LEGAL FORM
DEBRA A DRAYOVITCH, CITY ATTORNEY
BY Z/~ L ~rl C C
DATE May 2, 1989
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT P 0.#89679 to southern Engine & Pump Co
One Source $35,260 00
REC0141ENDATION We recommend this Purchase Order for one source parts
for your pumps he approved for the estimated amount of $35,260 00
SUMMARY _This Purchase order is for the one source purchase of four (4) heavy,
rotating assemblies for four (4)Fairbanks Morse pumps at the Water Reqlamation
Plant These pumps have given some trouble and this upgrade will presumably
eliminate this problem These parts are for specific Manufacture Pumps and
Southern Engine & Pump Co is their local representive/Distributor therefore
the one source These specific parts have been designed and manufactured to
take care of the problems we have encountered
BACKGROUND Purchase Order Copy, memo David Ham, and quotation from SEPCO
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED This upgrade can extend life improve
efficiency and help to keep the quality control necessary for the citizens
of Denton
FISCAL IMPACT There is no additional impact on the General Fund
Budgeted funds 620-082-0470-9106
Respectfully submitted
L1 1
y n ger
Prepared by
a ~ John z Marshall, C P M
Titl Purchasing Agent
Approved
Na e *oh J Marshall, C P M
Tit e Purchasing Agent
901-B TEXAS STREET
NUMBER
L18(9679
VENDOR
SOUTHERN ENGINE PUMP
SEPCO INDUSTRIES PER DM
2020 N LOOP 12
IRVING TX 75061
CITY OF DENTON, TEXAS
PURCHASE ORDER DENTON, TX 76201
DATE/VEN6p,PO~40 S07 DOCUMENT
0SOODU137001 CITY OWDENYON,
WATER RECLAMATION PLANT
1100 MAYHILL ROAD
DENTON, TX 76205
TYSPE
TEM
ACCOUNTNUMBER
UNITS NUMBER DESCRIPTION BID NO
LINEAMOUNI
1
2
13
4
i5
620
620
620
620
620
082
082
082
082
082
0470
0470
0470
0470
0470
9106
9106
9106
9106
9106
4 EA FAIRBANKS-MORSE PUMP,FRAME
T-60 ROTATING ASSEMBLY WITH
SPECIAL ADAPTOR FOR USE WITH
FAIRBANKS-MORSE PUMP 14„ 5711
1 LT FREIGHT
35,060.00
00.00
The City of Denton, Taxes Is tax exempt-House Bill No 20 TOTAL FOR P.O. 35,260.00
Reference P O Number on all B/L, Shipments and Invoices
Shlpmentsare F 0 B City of Denton, oras Indicated
Sand Invoices TOs
City of Denton, Accounts Payable
218 E McKinney St, Denton, TX 78201
(or as Indicated on Purchase Order)
By
Direct Inquiries TOs
John J Marshall, C P M Purohaeing Agent
Tom D Shaw, C P M Aset Purchasing Agent
8171886-8311 D1FW Metro 287-0042
The City of Denton Is an equal opportunity employer
T I i p/
TO John Marshall, Purchasing Agent
FROM C David Ham, Director, Water/Wastewater Utilities
DATE April 18, 1989
sUBJ Purchase of T60 Frames for Water Reclamation Plant -
Cost $36,060
This cost represents the material cost to replace the existing influent
pump frames with stronger T60 pump frames at the water reclamation
plant
Historically, we have had problems with pump shaft cleavages in these
four pumps The recommendation by the manufacturer was to change the
pump frame to the stronger T60 frame
This purchase is necessary in order to change out all four of the
influent pumps It should be noted that this is a single source item
from southern Engine Pump Company who are the representatives of
Fairbanks/Morse pumps We do not feel at this time that this is an
emergency purchase, but is necessary to ensure correct operations of our
influent pumps on a dependable basis
CDH da
2DH020 Doc
xc R. E Nelson, Executive Director, Department of Utilities
DATE March 10, 1989
TERMS Net 30 days
QUOTATION FOB POINT Irving, Texas
NO DO 57-89 SHIPMENT 6 weeks
City of Denton
1100 Mayhill Road
Denton, Texas 76205
ATTENTION Mr Asa Brown
SUBJECT Fairbanks Morse Pump
Serial # K3E1-06082, 14" 5711
Dear Mr Brown
We are pleased to offer the following for your consideration
ONE (1) FAIRBANKS MORSE pump, Frame T 60, rotating assembly with
special adaptors for use with above pump
YOUR NET COST F 0 B IRVING, TEXAS $8,765 00 ea
Please advise should you require any additional information regarding the
above
Sincerely yours,
SOUTHERN ENGINE & PUMP COMPANY
p(lit, CwuwjaI '
Dan Courreges
DRC/mw
Southern Engine & Pump Company / P 0 Box 565105 / Dallas Texas 75356 5105 / Phone 214/438 3063 / Facsimile 2141579 0757