1989-035NO ~3-5
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES,
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING FOR
AN EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials, equip-
ment, supplies or services in accordance with the procedures of
state law and City ordinances, and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the hereinbelow described bids are
the lowest responsible bids for the materials, equipment, supplies
or services as shown in the "Bid Proposals" submitted therefor, and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the
materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Bid Proposals" on file in the office of the City's Purchasing
Agent filed according to the bid number assigned thereto, are
hereby accepted and approved as being the lowest responsible bids
for such items
BID
ITEM
NUM
NUMBER
VENDOR
AMOUNT
9947
1
W M Dusenberry
$ 8,548 00
9950
1
Herbicides
Tide Products, Inc
$ 9,504 00
9950
2
Herbicides
Van Waters & Rogers, Inc
$ 945 00
9950
3
Herbicides
Chem-Spray North, Inc
$ 5,033 28
9950
4
Herbicides
Van Waters & Rogers, Inc
$ 169 25
9950
1-3
Insecticides
Harpool Farm & Garden
$ 496 80
9950
1-2
Miscellaneous
Harpool Farm & Garden
$ 138 00
9952
1-6
International Paper
$90,000 00
9954
1
Eastern Electrical Apparatus
$11,22300
~GTION II That by the acceptance and approval of the above
numbered items of the submitted bids, the City accepts the offer
of the persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards quantities and
for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION III. That should the City and persons submitting
approved and accepted items and of the submitted bids wish to enter
into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his
designated representative is hereby authorized to execute the
written contract which shall be attached hereto, provided that the
written contract is in accordance with the terms, conditions,
specifications, standards, quantities and specified sums contained
in the Bid Proposal and related bid documents herein approved and
accepted
SECTION IV. That by the acceptance and approval of the above
numbered items of the submitted bids the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written contract
made pursuant thereto as authorized herein
SECTION V. That this ordinance shall become effective
immediately upon its passage and approval
PASSED AND APPROVED this the 7th day of March, 1989
P-~ - ~
RAY S 'P 'NS, 14AYOR
ATTEST
N S A TERS, CITY SECRETARY
A PROVED AS TO LEGAL FORM
DEBRA A DRAYOVITCH, CITY ATTORNEY
'
BY
N. 0
M'
T
DATE MARCH 7, 1989
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID# 9947 - FIBERGLASS STREETLIGHT POLE
RECOMMENDATION We recommend this bid be awarded to the lowest bit
meeting specification, W M Dusenberry in the amount of $8,548 08
SUMMARY This bid is for Fiberglass Streetlight Poles for use by the
Electric Distribution Department Additional poles may be ordered for
Warehouse Stock replacement within thirty days of award of this bid
BACKGROUND: Tabulation Sheet
PROGRAMS DEPARTMENTS OR GROUPS AFFECTED Electric Distribution
FISCAL IMPACT Budgeted Funds Account #610-080-0252-2626-9226
Re:::zi;;4100001 Lloyd a
rrell
City Manager
Prepared by
Name BuyerTitl Denise Maiing~
Title Buyer
Approved
OL 0ohnhal
~Pitl Purchasing Agent
005 DOC
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DATE MARCH 7, 1989
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID# 9950 - HERBICIDES AND INSECTICIDES
RECOMMENDATION
We recommend this bid be
awarded as follows
Herbicides
Item
1
to
Tide Products, Inc in the
amount of
$
9,504
00
Item
2
to
Van Waters & Rogers, Inc
in amount of
$
945
00
Item
3
to
Chem-Spray North, Inc an
the amount of
$
5,033
28
Item
4
to
Van Waters & Rogers, Inc
in the amount
of $
169
25
Insecticides & miscellaneous
Harpool Farm & Garden in the amount of $ 634 80
SUMMARY= This bid is for Herbicides, Insecticides and Miscellaneous
chemicals for use by the Parks and Recreation Department
BACKGROUND Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED Parks & Recreation
FISCAL IMPACT Budgeted Funds Account #100-031-0064-8105
Respectfu submitted-
Lloyd yell
City Manager
Prepared by
Name Denise Manning
Title Buyer
Approved
e o n J Marsh
i Purchasing Agent
005 DOC
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DATE MARCH 7, 1989
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID# 9952 - UTILITY POLES
RECOMMENDATION We recommend this bid be awarded to the lowest bidder,
International Paper The approximate total bid award is $90,000 00
SUMMARY This bid is for the annual contract for the purchase of wooden
utility poles Sizes range from 35' to 55' and estimated quantities
vary Purchases are made in truckload quantities on an as needed basis
The bid does contain a 12-month contract extension clause If we
decide to accept the extension, all terms and conditions remain
unchanged
BACKGROUND: Tabulation Sheet
PROGRAMS DEPARTMENTS OR GROUPS AFFECTED Warehouse, Electric
Distribution
FISCAL IMPACT 1988/89 Budget Funds for Warehouse Working Capital,
Electric Inventory Account #710-043-0582-8708
Respectf y submitt d
Lloyd rrell
City Manager
Prepared by
Name Tom D Shaw
Title Assistant Purchasing Agent
Approved
N e kl'dlfn- J Marshall
. 1 Purchasing Agent
(((///005 DOC
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DATE MARCH 7, 1989
CITY COUNCIL REPORT
TO Mayor and members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID# 9954 - TRANSFORMER CONVERSION
RECOMMENDATION: We recommend this bid be awarded to the lowest bidder,
Eastern Electrical Apparatus, in the amount of $10,197 00, plus
$1,026 00 transportation Total bid award is $11,223 00
SUMMARY This bid is for the conversion of a General Electric 5000 KVA
transformer from Wye-Delta to Wye-Wye Once converted, this transformer
will be utilized as a component of the emergency generators purchased
last year and being installed in the Municipal Power Plant
BACKGROUND Tabulation Sheet and memo from Ray Wells
PROGRAMS DEPARTMENTS OR GROUPS AFFECTED Electric Utility and Electric
Production Division
FISCAL IMPACT
Respect: y sum:. t
Lloyd Harrell
City Manager
Pr ared by
Name TOM D SHAW
Title Assistant Purchasing Agent
Approved
eha
tle Purchasing Agent
005 DOC
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CITY of DENTON, TEXAS 215 E McKINNEY / DENTON, TEXAS 762011 TELEPHONE (817) 566 8200
MEMORANDUM
TO John J Marshall, Purchasing Agent
FROM Ray D Wells, Superintendent, Electric Metering & Substations
DATE March 1, 1989
SUBJECT EVALUATION BID NO 9954 - TRANSFORMER CONVERSION
Sealed bids were opened February 28, 1989 at 2 00 p m in the City of
Denton Purchasing Department We had four (4) bid documents returned
one of which (Greenville Transformer Co ) was a no bid After review of
the bids, I recommend acceptance of the Eastern Electric, Fort Worth,
Texas, bid in the amount of $11,223 complete This is the low bid
meeting specifications The other bids were as follows
Cummins Supply Cc , Fort Worth, Texas $27,997
Southwest Electric Cc , Oklahoma City, Okla $18,759
I request this be placed on the March 7, 1989 City Council Agenda, all
correspondence being returned with this mom
Respectfully,
iy D Ael
RDW gb
2RDWO30189250
cc R E Nelson, Executive Director of Utilities
E B Tullos, Director of Electric Utilities