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1989-0122164L NO. ?3_ v AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR PURCHASES OF MATERIALS OR EQUIPMENT WHICH ARE AVAILABLE FROM ONLY ONE SOURCE IN ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Section 252.022 of the Local Government Code provides that procurement of items that are only available from one source, including items that are only available from one source because of patents, copyrights, secret processes or natural monopolies; films, manuscripts or books; electricity, gas, water and other utility purchases, captive replacement parts or components for equipment; and library materials for a public library that are available only from the persons holding exclusive distribution rights to the materials need not be submitted to competitive bids; and WHEREAS, the City Council wishes to procure one or more of the items mentioned in the above paragraph; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. That the following equipment or supplies, as described attached hereto, are hereby approved: PURCHASE ORDER NUMBER VENDOR purchases of materials, in the "Purchase Orders" AMOUNT 88272 Multi-Information System $12,900.00 SECTION II. That the acceptance and approval of the above items shall not constitute a contract between the City and the person submitting the quotation for such items until such person shall comply with all requirements specified by the Purchasing Department. SECTION III. That the City Manager is hereby authorized to execute any contracts relating to the items specified in Section I and the expenditure of funds pursuant to said contracts is hereby authorized. SECTION IV. That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the ~-L--- day of 1989. RAY S E ENS MAYOR ATTEST: 01 .14 /Z,~ z7ytna J E ALT S, C T SECRETARY APPROVED AS TO LEGAL. FORM: DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY IYY~ cl~~ BY: DATE: JANUARY 17, 1989 CITY COUNCIL REPORT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: P.O.# 88272 - MULTI-INFORMATION CAD SYSTEM RECOMMENDATION: We recommend this purchase order number 88272 to Multi-Information System in the amount of $12,900.00 be approved. SUMMARY: This purchase order is assisted dispatching (CAD) softwa addition to existing software Department and must be purchased for computer software expansion bidding process by State law. for the requisition' of a computer re package. This CAD software is an currently in use by the Police from the original vendor. Purchase of this type is exempt fromn the BACKGROUND: RFP# 10047 or P.O.# 88272 PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Police Department FISCAL IMPACT: 1988/89 Budget Funds Account 100-070-0042-9104 Pr ed b Name: Tom D. Shaw Title: Assistant Purchasing Agent Ap oved: me• o . Marshall itle Purchasing Agent Respect ly submitted: L1oyd'Harrell City Manager 002.DOC VI 1 i ur LL*r~rv r i r.r~► 215 E. McKINNEY ST. - PURCHASE ORDER - DENTON, TX 76201 P. O. NUMBER 88272 VENDOR: DATE/VENDOR NO. DOCUMENT TY MULTI-INFORMATION SYSTEMS P.O. BOX 13398 ARLINGTON, TX 76103 1/12/89 MUL52500 SHIP TO: POLICE DEPT. 221 N. Elm Denton, Texas 76201 ITEM ACCOUNT NUMBER UNITS NUMBER DESCRIPTION BID NO. LINE AMOL 01 100-070-0042-9140 1 CAD SOFTWARE PACKAGE- $9800.00 02 100-070-0042-9140 1 TRAINING(40hrs. @ $40/hr) $1600.01) 03 100-070-0042-9140 1 SOFTWARE/YEAR MAINTENANCE CONTRACT $1500.00 The City of Denton, Texas is tax exempt - House Bill No. 20. TOTAL P.O. $12,900.00_ Reference P.O. Number on all "B/L, Shipments and Invoices. Shipments are F.O.B. City of Denton, or as indicated. Send Invoices TO: City of Denton, Accounts Payable 215 E. McKinney St., Denton, TX 76201 Phone 817156648223 Direct All Inquiries TO: John J. Marshall, C.P.M. Purchasing Agent Tom D. Shaw, C.P.M. Asst. Purchasing Agent 8171566-8311 D/FW Metro 267-0042 The City of Denton is an equal opportunity employer Denton Police Department 221 N. ELM DENTON, TEXAS 76201 To: Michael W. Jez, Chief of Police From: Gary Matheson, Administrative Captain Date: January 11, 1989 Subject: Purchase of Equipment from Multi Information Systems, Inc. Purchase of the requested computer equipment necessitates ordering from Multi Information Systems, Inc. based on the fact that the software package for the Computer Dispatching project is designed to operate with current equipment and software. This package interacts with current software operations without modification. The terminals ordered are to be added as additional stations on the in-house system. These terminals are like the others on the system and would be covered under current hardware maintenance contracts. All prices from Multi Informations Systems include delivery, installation, and setup. Also included in the toatl cost of the project is the addition of memory in the central processing unit for the system. The addition, if it were not included, would cost an additional $900.00. This memory expansion is necessary to operate the additional terminals. We believe that by using the original vendor in expanding our system, we are less likely to incur problems in software maintenance, hardware maintenance, and system usage. By using the original vendor, he will be more familiar with the total system when problems occur. Multiple vendors for the same system would most likely result in each blaming the other when software or hardware problems occur. im i Gary Ma heson , 11 Administrative Captain L CHY MANAGERS OFFICE Admin. Memo 489-5 METRO (817) 566-8181 434-2520 ~ A i • • A ~ 2 ~ a 0 r 'C 7~ n1; rQ ,su~ .i e QN i M N 3 ' N N9 o ` 0 V 0 o 0 o < o o 1 w SJ ~ v U l © Y a a o : N N = o z e i . . a c m w it v v v1 ~ c { ~O x O _ l ~C.7 ' 1 A w , p C ; Q CL m h ~ . 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