1989-0102516L/1589
NO.
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT
FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES;
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials, equip-
ment, supplies or services in accordance with the procedures of
state law and City ordinances; and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies
or services as shown in the "Bid Proposals" submitted therefor;
and
WHEREAS, the City Council has provided in the City Budget
for the appropriation of funds to be used for the purchase of
the materials, equipment, supplies or services approved and
accepted herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the numbered items in the following
numbered bids for materials, equipment, supplies, or services,
shown in the "Bid Proposals" attached hereto, are hereby
accepted and approved as being the lowest responsible bids for
such items:
BID
NUMBER
ITEM
NO.
VENDOR
AMOUNT
9918
13, 2, 3
Compucom Systems
$
36,343.00
9918
4-13
Compucom Systems
$
27,951.00
9918
14
Compucom Systems
$
1,428.00
9918
24
15-19, 21, 22
Entre'
11,629.00
9923
,
1
Big John
30,000.00
9924
2
Bill Utter Ford
$
12,984.00
9924
3
Dave Krause Dodge
$
31,405.47
9924
4
Dave Krause Dodge
$
23,305.50
9924
5
Dave Krause Dodge
12,131.95
9924
6
Dave Krause Dodge
10,948.40
9924
7
Bill Utter Ford
$
12,519.00
9924
8
Bill Utter Ford
$
18,025.00
9924
9
Bill Utter Ford
$
21,091.00
9925
1
Bill Utter Ford
$168,072.00
9925
2
Bill Utter Ford
$121,446.00
DATE: JANUARY 17, 1989
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID# 9918 - PERSONAL COMPUTERS (PCs) AND SOFTWARE
RECOMMENDATION: We recommend this bid be
bidder meeting specification as listed below.
awarded to the lowest
1. Section A Item 1,2&3 to CompuCom Systems in the amount
2. Section B Item 4-13 to CompuCom Systems in the amount
TOTAL
3. Section C Item 14 to CompuCom Systems in the amount
Item 15-24 except 20&23 to ENTRE' Computer
in the amount
Item 20&23 no requirement at this time
TOTAL AWARD SOFTWARE
GRAND TOTAL AWARD
$36,343.00
$27,951.00
$64,294.00
$ 1,428.00
$11,629.00
$13,057.00
$77,351.00
SUMMARY: This bid is for the purchase of personal computers, optional
equipment and software. This group is a culmination of the PCs and
software packages approved during the budget process for the various
departments. As you can tell, there are numerous combinations of
hardware and software.
The Data Processing Advisory Board has been presented this bid
package and tabulation and had no objection to the purchase of this
equipment. Minutes of the December 15, 1988 meeting are attached.
You should also note, these prices are firm for 6-months should
additional hardware or software be required.
BACKGROUND: Bid Tabulation, Minutes of Data Processing Advisory
Board December 15, 1988
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: See Schedule A
FISCAL IMPACT: 1988/89 Budget Fund as indicated on Schedule A
Respect ly submitted:
Lloyd arrell
City Manager
P ared b~.
Name: Tom D. Shaw
Title: Assistant Purchasing Agent
A roved:
7
~m J hn J. Marshall
Titl Purchasing Agent
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MINUTES OF
DATA PROCESSING ADVISORY BOARD MEETING
DECEMBER 15, 1988
Members Present: Jim Kuykendahl, Dale Maddry, Charles Ridens and
Ronald McDade
Members Absent: . Cengis Capan
Others Present: Gary A. Collins, Monte Mercer and Tom Shaw
and Ernie Tullos from the City Staff.
Jim Kuykendahl made a motion that the minutes from the August 9, meeting
and the September 12, meeting be approved. Charles Ridens seconded the
motion and it was approved unanimously.
Gary Collins explained that policy and procedures for acquiring personal
computers was changed to allow the various departments to rank their
personal computer needs as part of their department's budget request. With
this change 16 personal computers were approved during the budget process
for the various departments. This year, we took all of these requests and
went out with one bid for all 16 personal computers. In reviewing the bid
responses, we rejected one vendors due to maintenance capability which
consisted of sending the PC back to the vendor with a minimum of 3 days
turnaround and a maximum of 60 days turnaround. Other vendors were
rejected due to lack of compatibility with current equipment and not
meeting specifications. The major specification not met was the Micro
Channel capability. Ron McDade ask why a Micro Channel was required. Gary
Collins explained that it was his understanding that the Micro Channel
would be needed if we ever decide to go to the OS2 operating system. Ron
McDade ask if that did not exclude everybody but IBM. Gary Collins said,
it effectively did on this bid since no other vendor bid equipment with
this feature.
Ron McDade stated that going to OS2 was an entire different project and you
would not go to OS2 unless you are trying to network or want a lot more
capabilities. Ron explained that the OS2 is an operating system that will
be used on large machines that have a large amount of disk or will be
performing network processing.
Dale Maddry ask if the Board had not worked on a standard configuration and
arrived at a configuration. Gary Collins responded that the Board had
described a minimum configuration but was his understanding that the
departments could add optional features to this minimum configuration.
Gary Collins stated that the minimum configuration with some highly
recommended options had been brought back to the Board. Gary Collins
indicated his understanding was that we would have a minimum configuration
that would allow any department that desired a personal computer could get
one. Gary Collins also stated that each department could choose the
options they needed to meet the requirements of their area or department.
Dale Maddry ask if we were looking at different considerations for
different departments. Gary Collins responded that we were as shown by the
prices varying from $3,700 to $12,000.
Dale ask what part does the Data Processing Department play in this. Gary
Collins responded that the Data Processing Department played more of a
consulting and coordinating role.
Jim Kuykendahl ask why so many computers were being purchased without
printers. Gary Collins responded that this was in the Utility area and it
was his understanding that they would be switching the current printers
between PCs. Ernie Tullos stated that the Utility Department was planning
on acquiring a Laser Printer.
The Board discussed the problems associated with sharing printers even
Laser Printers when doing Graphics.
Jim Kuykendahl ask if networking was planned for each department and if a
long range plan had been developed to address this area. Gary Collins
responded that the whole networking question needs to be examined from a
business needs point of view and addressed during the next budget process.
The Board discussed the relative merits of establishing networks in light
of the near capacity processing of the mainframe.
Dale Maddry stated he felt that this Board really did not need to make
decisions about PCs the Department have requested and must rely on Gary
Collins and the various Department staff members for justification.
Gary Collins ask if there was a motion to be made?
Dale Maddry made a motion that the Data Processing Advisory Board had no
objections based upon the recommendations of the various departments and
the Data Processing Department. Jim Kuykendahl second the motion and it
passed unanimously.
There being no further business the meeting was adjourned!
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DATE: JANUARY 17, 19 89
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID# 9923 - TREE SPADE TRANSPLANTER
RECOMMENDATION: We recommend this bid be awarded to the low
bidder, item one, for a re-manufactured tree spade as specified at
$30,000.00 from Big John.
SUMMARY: This bid was sent to several vendors and we received only
three bids, one as an alternate (Dan Guest). The alternate would
need extensive repairs on both the spade and the truck. We feel
the best buy is the re-manufactured unit mounted on one of our
trucks as recommended above. The trailer mounted is a lighter unit
and we feel is not adequate for our use.
BACKGROUND: Tabulation Sheet, Memo from Bob Tickner.
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: The Parks Department
tree planting program and the citizens of Denton.
FISCAL IMPACT: There is no additional impact on the General Fund.
Resp full s b itted:
Lloyd Harrell
City Manager
Prepared by:
iit J . MARSHA.ti
l e. pURCHAS I NG AGENT
Approved:
e : JOHN J. IAARSHALL
i t 1 pURCI-IAS I NG AGENT
ecru. on
`ITY of DENTON, TEXAS Civic Center/ 321 E. McKinney/ Denton, TX 76201
M E M O R A N D U M
TO: John Marshall, Purchasing Agent
FROM: Bob Tickner, Superintendent of Parks
DATE: December 22, 1988
SUBJECT: Recommendation on Tree Transplanter Bid #9923
We have reviewed bids from three sources for the purchase of a 78" tree
transplanter or alternate bids supplied. We wish to recommend the bid of Big
John Tree Transplanter, Inc. of Arlington, Texas, in the amount of $30,000 for
a re-manufactured 78' tree transplanter mounted on a City-owned truck.
Alternate bids were received for a new 78" spade by Vermeer, Inc. in the
amount of $39,715.00. An alternate bid was received from Dan Guest of Pilot
Point for a 1979 Ford 8000 truck and 88' spade in the amount of $29,500.
Evaluation of the Dan Guest bid determined extensive repairs would be required
to equal the factory warranted re-manufactured Big John bid. Also, the Ford
truck is a gasoline engine with a 16 speed manual transmission which may
produce excessive maintenance costs over the City-owned diesel engined and
Allison automatic transmission truck.
Please feel free to request any additional information necessary to proceed
with requesting Council approval.
Robert R. Tickner
MEM02639
IV
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son,Texas f817156e
Denton Parks and Recreation / Den / -82Tti
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DATE: JANUARY 17, 1989
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID# 9924 - VANS, PICKUPS AND TRUCKS
RECOMMENDATION: We recommend this bid be awarded to the lowest bid
meeting specification as follows:
Item 1 See Bids Rejected-to be rel
2 1-1/2 Ton Pickup 4WD Bill
3 3-1/2 Ton Pickup LWB Dave
4 2-3/4 Ton Pickup LBW Dave
5 1-3/4 Ton Van Dave
6 1-3/4 Ton Cab/Chassis Dave
7 1-1 Ton Truck Bill
8 1-20M GVW Cab/Chassis Bill
9 1-25M GVW Cab/Chassis Bill
yid
Utter Ford
Krause Dodge
Krause Dodge
Krause Dodge
Krause Dodge
Utter Ford
Utter Ford
Utter Ford
TOTA
$12,984.00=
$10,468.49=
$11,652.75=
$12,131.95=
$10,948.40=
$12,519.00=
$18,025.00=
$21,091.00=
L BID AWARD
$12,984.00
$31,405.47
$23,305.50
$12,131.95
$10,948.40
$12,519.00
$18,025.00
$21,091.00
$142,410.32
SUMMARY: This bid is for the purchase of Vans, Pickups and Trucks for
various departments of the City of Denton. The list includes 7 motor
pool replacement vehicles and four fleet additions for Municipal Lab,
Electric Production, Water Metering, and Wastewater Treatment.
BACKGROUND: Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Fleet Operations, Municipal
Laboratory, Electric Production, Water Production, Electric
Distribution, Water/Sewer Field Services, Wastewater Treatment, and
Water Metering
FISCAL IMPACT: These vehicles will be funded from 1988-89 budget
accounts and motor pool replacement funds.
Respec ully submitted:
Ll Harrell
City Manager
P b r~
Name: Tom D. Shaw
Title: Assistant Purchasing Agent
;m4~e ed:
J h Ma rshall
tle. urchasing Agent
002.DOC
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DATE: JANUARY 17, 1989
CITY COUNCIL REPORT
TO:
FROM:
SUBJECT:
Mayor and members of the City Council
Lloyd V. Harrell, City Manager
BID# 9925 - POLICE PATROL AND CID SEDANS
RECOMMENDATION: We recommend this bid be awarded to Bill Utter
Ford.
Item 1 12 Police Patrol Sedans $14,006.00 ea. _ $ 168,072.00
Item 2 9 Police C.I.D. Sedans $13,494.00 ea. _ $ 121,446.00
TOTAL BID AWARD $ 289,518.00
SUMMARY: This bid is for the purchase of automobiles for the
Police Department. The quantities are normal fleet exchange
quantities with one addition to the fleet. We only received one
bid in reply to our bid request sent to four prospective bidders.
Chrysler Corporation is no longer in the police car business. This
eliminated both Dodge and Plymouth from bidding. For some reason,
Chevrolet failed to return a bid for the requirements listed. To
insure that the single price quoted was fair and reasonable, I
contacted the City of Mesquite, City of Carrollton, and the State
of Texas contract prices. The lowest price for a Chevrolet was
$13,882.00, and the lowest price for a Ford was $14,449.00. These
prices are for automobiles that closely follow our specifications.
BACKGROUND: Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Vehicle Fleet Operations
and Police Department
FISCAL IMPACT: This purchase will be funded through a lease
purchase program and paid from budget funds over a period of
36-weeks.
Respect ,fully submitted:
vll,
Llo d Harrell
City Manager
P -are~b
Name: Tom D. Shaw
Title: Assistant Purchasing Agent
;atlme roved:
: ohnMarshall
e: Purchasing Agent
002.DOC
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