1988-2031232L
NO
AN ORDINANCE APPROVING A FUNDING AGREEMENT BETWEEN THE CITY OF
DENTON AND SERVICES PROGRAM FOR AGING NEEDS, AUTHORIZING THE
MAYOR TO EXECUTE THE AGREEMENT, APPROVING THE EXPENDITURE OF
FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the City Council has determined that it is in the
best interest of the citizens of the City to provide public funds
to Services Program for Aging Needs, in consideration of the
valuable public services to be furnished by Services Pro ram for
Aging Needs to the City of Denton in accordance with the 'Funding
Agreement" attached hereto, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the City Council hereby approves the
"Fun ng greement" attached hereto, between the City of Denton
and Services Program for Aging Needs (SPAN), and authorizes the
Mayor to execute said agreement
SECTION II That the City Council authorizes the expenditure
of funds n t e manner and amount as specified in the Agreement
SECTION III That this ordinance shall become effective
immeUrate y upon its passage and approv 1
PASSED AND APPROVED this the , day of k2mgj&., 1988
RAY ST ENS, MAY
ATTEST
WR L ERS, C NARY
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
BY7
1232L
THE STATE OF TEXAS § FUNDING AGREEMENT BETWEEN THE
CITY OF DENTON, TEXAS AND SERVICES
COUNTY OF DENTON § PROGRAM FOR AGING NEEDS
This Agreement is hereby entered into by and between the City
of Denton, Texas, a Home Rule Municipal Corporation, (hereinafter
referred to as City) and Services Program for Aging Needs (here-
inafter referred to as Agency),
WHEREAS, the City's Human Resources Committee (HRC) has
reviewed the services of the Agency and has determined that the
Agency performs an important human service for the residents of
Denton without regard to race, religion, color or national
origin, and therefore HRC recommends funding the Agency, and
WHEREAS, the City has determined that the Agency merits
assistance and has provided for Thirty-six Thousand and No/100
Dollars ($36,000 00) in its budget,
NOW, THEREFORE, the parties hereto mutually agree as follows
I SCOPE OF SERVICES
The Agency shall in a satisfactory and proper manner perform
the following tasks
A The Agency's purpose is to help older citizens remain
independent and as fully active in the community as they choose
B Provide transportation for persons sixty years old or
older
C Provide a hot meals program five days a week at Denton
Apartmentss
Senior Center, Heritage Oaks andyPhoenix
D Offer information and referral services for older persons
at the SPAN Central Office
II OBLIGATIONS OF AGENCY
In consideration of the receipt of funds from the City,
Agency agrees to the following terms and conditions
A It will establish a separate bank account or deposit
the Thirty-six Thousand and No/100 ($36,000 00) Dollars paid to
the Agency by the City and the only expenditures from this
account, until such time as said funds are exhausted, shall be
for those expenses listed in the scope of services as provided
for herein Agency shall not commingle funds received from other
sources in this account and shall not utilize these funds for any
other purpose
B It will establish, operate, and maintain an account system
for this program that will allow for a tracing of funds and a
review of the financial status of the program
C It will permit authorized officials for the City of Denton
to review its books at any time
D It will reduce to writing all of its rules, regulations,
and policies and file a copy with the City's Executive Director
of Finance or his authorized representative along with any
amendments, additions, or revisions whenever adopted
E It will not enter into any contracts that would encumber
the City funds for a period that would extend beyond the term of
this Agreement
F At the discretion of the City, the Agency may be required
to refund the balance of the special account to the City of
Denton at the end of the Agency's fiscal year
G It will promptly pay all bills when submitted unless there
is a discrepancy in a bill, any errors or discrepancies in bills
shall be promptly reported to the Executive Director of Finance
or his authorized representative for further direction
H It will appoint a representative who will be available to
meet with the Executive Director of Finance and other City
officials when requested
I It will indemnify and hold harmless the City from any and
all claims and suits arising out of the activities of the Agency,
its employees, and/or contractors
III TIME OF PERFORMANCE
The services funded by the City shall be undertaken by the
Agency within the following time frame
October 1, 1988 through September 30, 1989
IV USE OF FUNDS
City funds made available under this Agreement shall be
utilized by the Agency to perform the following
A Provide transportation for persons sixty years or older
B Provide a hot meals program five days a week at Denton
Senior Center, Heritage Oaks andYRhoenix Apartments
PAGE 2
C Offer information and referral services for older persons
at the SPAN Central Office
V METHOD OF PAYMENT
A Payment by the City for services provided hereunder will
be made as follows, provided, that Agency shall request said pay-
ment by letter addressed to City of Denton, 110 West Oak, Suite
B, Denton, Texas 76201, Attn Community Development Coordinator
9,000 on or before January 1, 1989
9,000 on or before April 1, 1989
9,000 on or before July 1, 1989
9,000 on or before September 1, 1989
B It is expressly understood and agreed that in no event
under the terms of this contract will the total compensation to
be paid hereunder exceed the maximum sum of Thirty-six Thousand
and No/100 Dollars ($36,000 00) for all of the services rendered
VI EVALUATION
The Agency agrees to participate in an implementation and
maintenance system whereby the services can be continuously
monitored The Agency agrees to make available its financial
records for review by the City at the City's discretion In
addition, the Agency agrees to provide the City the following
data and/or reports
A All external or internal audits
B All external or internal evaluation reports
C Quarterly performance reports to be submitted in January,
April, July and September, to include the following data
1 Number of one-way trips furnished each month
2 Number of meals served at Denton Senior Center, Phoenix
Apartments and Heritage Oaks each month
3 Number of information and referral requests handled
quarterly
D Quarterly financial statements to be submitted in January,
April, July, and September to include expenses and income
VII SUSPENSION OR TERMINATION
The City may suspend or terminate this Agreement and payments
to the Agency, in whole or part, for cause Cause shall include
but not be limited to the following
PAGE 3
A Agency's improper, misuse, or inept use of funds
B Agency's failure to comply with the terms and conditions
of this agreement
C Agency's submission of data and/or reports that are incor-
rect or incomplete in any material respect, or
D If for any reason the carrying out of this agreement is
rendered impossible or infeasible
In case of suspension, the City shall advise the Agency, in
writing, as to conditions precedent to the resumption of funding
and specify a reasonable data for compliance
In case of termination, the Agency will remit to the City any
unexpended City funds Acceptance of these funds shall not con-
stitute a waiver of any claim the City may otherwise have arising
out of this Agreement
IN WITNESS WHEREOF, the parties do hereby affix thei s g a-
tures and enter into this Funding Agreement as of the day
of Iw ~,.i.A,2, _ , 1988
CITY OF DENTON, TEXAS
SERVICES PROGRAM FOR AGING NEEDS
e --UJANUI
ATTEST
J k RS, CI S CRE . RY
ATTEST
SECRETARY
APPROVED AS TO LEGAL FORM
DEBRA A DRAYOVITCH, CITY ATTORNEY
BY
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