1988-1991229L
NO 22 X99
AN ORDINANCE APPROVING A FUNDING AGREEMENT BETWEEN THE CITY OF
DENTON AND DENTON COUNTY FRIENDS OF THE FAMILY, AUTHORIZING THE
MAYOR TO EXECUTE THE AGREEMENT, APPROVING THE EXPENDITURE OF
FUNDS THEREFOR, AND PROVIDING FOR AN EFFhCTIVE DATE
WHEREAS, the City Council has determined that it is in the
best interest of the citizens of the City to provide public funds
to Denton County Friends of the Family, in consideration of the
valuable public services to be furnished by Denton County Friends
of the Family to the City of Denton in accordance with the
"Funding Agreement" attached hereto, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the City Council hereby approves the
"Fun ng greement" attached hereto, between the City of Denton
and Denton County Friends of the Family, and authorizes the Mayor
to execute said agreement
SECTION II That the City Council authorizes the expenditure
of funds in the manner and amount as specified in the Agreement
SECTION III That this ordinance shall become effective
immediately upon its passage and approv 1
PASSED AND APPROVED this the F- day of kaWftAC..0 1988
RAY S E S, MAYOR
ATTEST
J 7I R WALTER S, CI SECRETARY
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
BY V`^^-~
1229L
THE STATE OF TEXAS §
COUNTY OF DENTON §
FUNDING AGREEMENT BETWEEN THE
CITY OF DENTON, TEXAS AND DENTON
COUNTY FRIENDS OF THE FAMILY
This Agreement is hereby entered into by and between the City
of Denton, Texas, a Home Rule Municipal Corporation, hereinafter
referred to as "City", and the Denton County Friends of the
Family hereinafter referred to as "Agency",
WHEREAS, the City's Human Resources Committee (HRC) has
reviewed the services of the Agency and has determined that the
Agency performs an important service for the residents of Denton
without regard to race, religion, color, age or national origin,
and HRC recommends funding the Agency, and
WHEREAS, the City has determined that the Agency merits
assistance and has provided for Thirty-three Thousand and No/100
Dollars ($33,000 00) in its budget for funding the Agency,
NOW, THEREFORE, the parties hereto mutually agree as follows
I SCOPE OF SERVICES
The Agency shall in a satisfactory and proper manner perform
the following tasks, for which the monies provided by the City
may be used
A Provide emergency residential shelter to women and their
children, who are victims of family violence
B Provide counseling, on both a residential and non-
residential basis, to family members, to assist them in dealing
with the emotional and physical trauma of family violence
C Provide counseling services to victims of rape and their
families
D Provide community education services concerning rape and
family violence
II OBLIGATIONS OF AGENCY
In consideration of the receipt of funds from the City, Agency
agrees to the following terms and conditions
A It will establish a separate bank account for deposit of
the Thirty-three Thousand and No/100 ($33,000 00) Dollars paid to
the Agency by the City and the only expenditures from this
account, until such time as said funds are exhausted, shall be
for those expenses listed in the scope of services as provided
for herein Agency shall not commingle funds received from other
sources in this account and shall not utilize these funds for any
other purpose
B It will establish, operate, and maintain an account system
for this program that will allow for a tracing of funds and a
review of the financial status of the program
C It will permit authorized officials for the City of Denton
to review its books at any time
D It will reduce to writing all of its rules, regulations,
and policies and file a copy with the City's Executive Director
of Finance or his authorized representative along with any
amendments, additions, or revisions whenever adopted
E It will not enter into any contracts that would encumber
the City funds for a period that would extend beyond the term of
this Agreement
F At the discretion of the City, the Agency may be required
to refund the balance of the special account to the City of
Denton at the end of the Agency's fiscal year
G It will promptly pay all bills when submitted unless there
is a discrepancy in a bill, any errors or discrepancies in bills
shall be promptly reported to the Executive Director of Finance
or his authorized representative for further direction
H It will appoint a representative who will be available to
meet with the Executive Director of Finance and other City
officials when requested
I It will indemnify and hold harmless the City from any and
all claims and suits arising out of the activities of the Agency,
its employees, and/or contractors
III TIME OF PERFORMANCE
The services funded by the City shall be undertaken by the
Agency within the following time frame
October 1, 1988 through September 30, 1989
IV METHOD OF PAYMENT
A Payment by the City for services provided hereunder will
be made as follows, provided, that Agency shall request said pay-
ment by letter addressed to City of Denton, 110 West Oak, Suite
B, Denton, Texas 76201, Attn Community Development Coordinator
8,250 on or before January 1, 1989
8,250 on or before April 1, 1989
8,250 on or before July 1, 1989
$8,250 on or before September 1, 1989
PAGE 2
B It is expressly understood and agreed that in no event
under the terms of this contract will the total compensation to
be paid hereunder exceed the maximum sum of Thirty-three Thousand
and No/100 Dollars ($33,000 00) for all of the services rendered
V EVALUATION
The Agency agrees to participate in an implementation and
maintenance system whereby the services can be continuously
monitored The Agency agrees to make available its financial
records for review by the City at the City's discretion In
addition, the Agency agrees to provide the City the following
data and/or reports
A All external or internal audits
B All external or internal evaluation reports
C Quarterly performance reports to be submitted in January,
April, July and September, to include the following data
1 Total number of clients served
2 Residential-Number of women over seventeen (17) housed
3 Number of children under seventeen (17) housed
4 Average length of stay of persons housed
5 Disposition of case
6 Non-Residential Family Counseling-Number of clients
7 Non-Residential Individual Counseling-Number of clients
8 Number of telephone calls related to family violence
9 Income level correlated to Texas Department of Human
Resources and Health & Human Services Poverty
Guidelines
10 Number below poverty level Number above poverty level
11 Number of rape cases
12 Other appropriate information such as number of
volunteer hours, major donations, fund raising efforts,
community education programs, and new program
developments
PAGE 3
D The Agency agrees to submit quarterly financial statements
in January, April, July, and September which shall include current
and year-to-date period accounting of all revenues, expenditures,
outstanding obligations and beginning and ending balances
E An explanation of any major changes in program services
F An explanation of use of funds to provide additional
services
VI SUSPENSION OR TERMINATION
In case of suspension, the City shall advise the Agency, in
writing, as to conditions precedent to the resumption of funding
and specify a reasonable date for compliance
In case of termination, the Agency will remit to the City any
unexpended City funds Acceptance of these funds shall not
constitute a waiver of any claim the City may otherwise have
arising out of this agreement
IN WITNESS WHEREOF, the parties do hereby affix the r na-
tures and enter into this Funding Agreement as of the day
o f 11~.~DA11161.ti~ 1988
CITY OF DENTON, TEXAS
DENTON COUNTY FRIENDS OF THE
FAMILY
BY BY
RAYS 'B 'NS, M YOR DIRECTOR
ATTEST
ATTEST
IF TERS, CITY TARY SECRETARY
APPROVED AS TO LEGAL FORM
DEBRA A DRAYOVITCH, CITY ATTORNEY
BY - ✓v~.~
PAGE 4