1988-1830923L
NO 22 l83
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR EMERGENCY
PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES IN
ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH
PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS, AND PROVIDING
FOR AN EFFECTIVE DATE
WHEREAS, state law and ordinance require that certain con-
tracts requiring an expenditure or payment by the City in an
amount exceeding $10,000 be by competitive bids, except in the
case of public calamity where it becomes necessary to act at once
to appropriate money to relieve the necessity of the citizens, or
to preserve the property of the city, or it is necessary to
protect the public health of the citizens of the city, or in case
of unforeseen damage to public property, machinery or equipment,
NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the City Council hereby determines that
there s a pu is calamity that makes it necessary to act at once
to appropriate money to relieve the necessity of the citizens, or
to preserve the property of the city, or to protect the public
health of the citizens of the city, or to provide for unforseen
damage to public property, machinery or equipment, and by reason
thereof, the following emergency purchases of materials,
equipment, supplies or services, as described in the "Purchase
Orders" attached hereto, are hereby approved
PURCHASE
ORDER NUMBER VENDOR AMOUNT
107041
Motorola
Communications
34,909
93
107042
Motorola
Communications
5,020
20
107043
Motorola
Communications
15,879
20
107044
Motorola
Communications
3,424
25
SECTION II That because of such emergency, the City Manager
or designated employee is hereby authorized to purchase the
materials, equipment, supplies or services as described in the
attached Purchase Orders and to make payment therefore in the
amounts therein stated, such emergency purchases being in
accordance with the provisions of state law exempting such
purchases by the City from the requirements of competitive bids
SECTION III That this ordinance shall become effective
immediately upon its passage and approval
PASSED AND APPROVED this the day of November, 1988
RAY S HENS MAYOR
ATTEST
(]16'M.wjt4- /va&m
J I L 'RS, C T SECRETARY
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
BY
PAGE TWO
DATE NOVEMBER 15, 1988
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT REQUEST FOR PURCHASE NO 'S 107041, 107042, 107043, AND
107044 TO MOTOROLA COMMUNICATIONS
RECOMMENDATION
We recommend the above referenced Purchase Requests we approved in the
total amount of $59,233 58, to Motorola Communications
SUMMARY
These requests are for the purchase of mobile radios required to
complete the conversion of the Utility Department to the 800 MHz Radio
System This expenditure is the final portion of the approved C I P
for conversion of the Utility Department The Divisions affected are
Utility Administration, Electric Production, Metering and Substations,
and Electric Engineering The prices are based on an equipment price
list submitted with the original proposal for the 800 MHz System
BACKGROUND
Request #107041-107044, Quotes from Motorola, Memo from E Tullos
Dated October 25, 1988
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Utility Department
FISCAL IMPACT
1988-89 Budget Funds Account #610-080-0252-92
Lloyd rrell
City Manager
'P area by r\
Name TOM D HAAWW\
Title ASSISTANT PURCHASING AGENT
Approved
1sr-
afi N J MARSHALL
itle PURCHASING AGENT
71
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LEGAL DEPT
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O MOTOROLA
Communkations and Electronks Inc
~p,,~ ~C`,OST AND EQUIPMENT REQUIREMENTS
PREPARED FORt &on r.>_~- c/6 AP /b 7a'-fl
q ,8 7-e r c S7rrer 9
/e tort T-X 7 -1-1
,O, Don/ Buz- /,D
QTY
DESCRIPTION
UNIT PRICE
EXTENDED
PRICES
TqTj ar - o 61 e
R
g
p -/!o -
2
7
q3,
-4.
7
r•
-
e
wl Au
x
7oTA
oo
a 1
C
-
Oe
Do
AlArrm
A
c
O
N
Sa
CPO
a7"A-
7 3
yo
P6s
to (o
2
d
2
10
~
N
G
N
L
S N
-/G
a9r►
2(.o
a
ov$
S3 3M
EXTENDED
NT~V ~ ell^ o/
TOTAL
461,51
Q
INSTALLATION A WD MAINTENANCE
v 7
o /
Z
~3
~ C
,lo
Z
_ O uu
44
IEMARKS
EXTENDED
TOTAL
NI
SALES/USE
TAX
PERM
S
E F O 8 FACTORY QUOTATION 0000 FOR DAYS
E
P
RICES QUOT
D AR
DELIVERY SHIPMENT FROM FACTORY IN APPROX&DADYS FROM RECEIPT OF ORDER
TOTAL
O
709,
QUOTATION PREPARED BYi
DATEt I A .1 f -AA
ACCEPTED BY
DATE:
EFF5/1/87 STIC2C
CUSTOMER COPY
A MO710ROLA Comrraun/cat/ons and Bfectronics /nc
M 1301 E ALGONQUIN ROAD SCHAUMBURG ILL 60196
~COST AND EQUIPMENT REQUIREMENTS
PREPARED FORT -/(1~ ~7 ~dh 44117
U -ft Te'.P s -I;p- )°1-00 /070 -7P2
7ain 7-740.E
QTY
DESCRIPTION
UNIT PRICE
EXTENDED
PRICES
W
al
7 S0 4A/
n/
I"
/ GN
e ~r
as
S~afJ~
EXTENDED
TOTAL
INSTALLATION AND MAINTENANCE
REMARKS
EXTENDED
TOTAL
SA LESUSE
TAX
^1 /I
P~
TERMS N
OOD FOR DAYS
PRICES QUOTED ARE F O B CHICAGO ILL QUOT T ON
J
(J
DELIVERY SHIPMENT FROM CHICAGO IN APPRO DA VS FROM RECEIPT OF ORDER
TOTAL
~yl
QUOTATION PREPARED BVI
DATE 16- )4 -81/y
ACCEPTED BY
DATE
STIC 25
CUSTOMER COPY
O MOTOROLA
Communications and Electronics Inc
COST AND EQUIPMENT REQUIREMENTS
4 93
PREPARED FORt 4011-fon Cl 1~yP9 /0 70
: era T
/70/7 , X~7~10
A-tll /Jon/ farvd
QTY
DESCRIPTION
UNIT PRICE
EXTENDED
PRICES
99 S A4 P
y
I
46
i P
1
N
U
/ Q n
N O
WA r
0 6,.
772. M
ar
/ V /a z
EXTENDED
TOTAL
INSTALLATION AND MAINTENANCE
REMARKS
EXTENDED
TOTAL
/
a
W(/
SALES/USE
TAX
TERMS
OD FOR 36 DAYS
QUOTATION QO
PRICES QUOTED ARE F O B FACTORY
DELIVERY SHIPMENT FROM FACTORY IN APPROXDAYS FROM RECEIPT OF ORDER
TOTAL
..yyy ~1
' I
QUOTATION PREPARED BYt
DATE 10-44- r/p
ACCEPTED BY
DATE
EFFE/1/87 STIC2C
CUSTOMER COPY
O MOTOROLA
Communications and Electronics Inc
COST AND EQUIPMENT REQUIREMENTS
PREPARED FORT DEN= CITY of Req k 107044
901 - R TPxaR Rtrcaet
Denton, Texas 76201
Attn Don Byrd 10-24-88
QTY
DESCRIPTION
UNIT PRICE
EXTENDED
PRICES
2
D35MWA5GC5-K MaxTrac C-5 Model
1673
50
7
00
B772 scan
7-
B113 Ign cable
2
M21 Mt Aim
2
B221 Fact Alm
33
35
63
70
2
B113 I cable
6
82
13
65
EXTENDED
3424
25
TOTAL
$
INSTALLATION AND MAINTENANCE
REMARKS
EXTENDED
TOTAL
$3424
25
SALES/USE
TAX
n/a
TERMS Net Q
n Da
s
y
i
O 8 FACTORY QUOTATION GOOD FOR 30 DAYS
PRICES QUOTED ARE F
I
DELIVERY SHIPMENT FROM FACTORY IN APPROX SO-DAYS FROM RECEIPT OF ORDER
TOTAL
$3424
25
QUOTATION PREPARED BY:
James Ray Mantos
DATEI 10-74-RA
ACCEPTED BY
DATEI
EFF5/1/67 STIC2C
CUSTOMER COPY
C"-M*A%
I; J
1uI
CITY of DENTON, TEXAS
MUNICIPAL BUILDING / DENTON, TEXAS 76201 / TELEPHONE (817) 566 820(
MEMORANDUM
TO Bob Nelson, Executive Director of Utilities
t ~ FROM Ernie Tullos, Director of Electric Utilities
DATE October 25, 1988
SUBJECT 800 MHz Radio System
In the 1988-89 Fiscal year, we are changing all the electric system to
the 800 MHz frequency In the approved C I P, the following amounts
were approved
Project #
89-EP-6
- 20,000
89-ED-11
- 120,000
89-C-3
- 36,000
89-EM-2
- 20,000
Department
0251
0252
0253
0250
Attached
Requisitions
15,879 20-
34,909 93
8,444 45
The attached requisitions are for the Administration, Production, and
Metering/Substation divisions and are all below the approved amounts
The Distribution division purchase request was forwarded earlier in the
amount of $107,335 30, which is below the original approved amount in
the CIP
The total amount of communication equipment is $166,568 58 There will
be a few additional units purchased for new vehicles when their delivery
is known
It is recommended that the attached purchase requisitions #107041, 2, 3,
and 4 to Motorola be approved
EBT to
2EBT102588274
Attachments
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