1988-1800923L
NO 2? -1 O
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR EMERGENCY
PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES IN
ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH
PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS, AND PROVIDING
FOR AN EFFECTIVE DATE
WHEREAS, state law and ordinance require that certain
contracts requiring an expenditure or payment by the City in an
amount exceeding $10,000 be by competitive bids, except in the
case of public calamity where it becomes necessary to act at
once to appropriate money to relieve the necessity of the
citizens, or to preserve the property of the city, or it is
necessary to protect the public health of the citizens of the
city, or in case of unforeseen damage to public property,
machinery or equipment or, where, in certain limited exceptions,
state law does not require such contracts or purchases be put to
competitive bids, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the City Council hereby determines that
there Is-'a-public calamity that makes it necessary to act at
once to appropriate money to relieve the necessity of the
citizens, or to preserve the property of the city, or to protect
the public health of the citizens of the city, or to provide for
unforseen damage to public property, machinery or equipment, and
by reason thereof, the following emergency purchases of
materials, equipment, supplies or services, as described in the
"Purchase Orders" attached hereto, are hereby approved
PURCHASE
ORDER NUMBER VENDOR AMOUNT
107012 Motorola Communications $107,335 30
108108 Bound to Stay Bound Books, Inc 11,200 19
87057 Booth & Newsom 14,393 28
SECTION II That because of such emergency, the City Manager
or des gnate employee is hereby authorized to purchase the
materials, equipment, supplies or services as described in the
attached Purchase Orders and to make payment therefore in the
amounts therein stated, such emergency purchases being in
accordance with the provisions of state law exempting such
purchases by the City from the requirements of competitive bids
SECTION III That this ordinance shall become effective
imme ate y upon its passage and approval
PASSED AND APPROVED this the 1st day of November, 1988
RAY S P ENS, MAYOR
ATTEST
ERS, C S RE
J
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
PAGE TWO
DATE NOVEMBER 1, 1988
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT REQUEST NUMBER 107012 - MOTOROLA COMMUNICATIONS
RECOMMENDATION
We recommend this Request in the amount of $107,335 30
be approved and a Purchase Order released to Motorola
Communications
SUMMARY
This request is for the purchase of the mobile radios
necessary to convert the Electric Distribution
Department to 800 MHz system This expenditure is a
portion of the approved C I P for conversion of the
entire Utility Department The prices are based on an
equipment price list submitted with the original
proposal for the 800 MHz system
BACKGROUND
Request 107012, Motorola Quote of 10/14/88
PROGRAMS, DEPARTMENT OR GROUPS AFFECTED
800 MHz Communication System, Electric Distribution
FISCAL IMPACT
1988/89 Budget Funds, Account #610-080-0252-9227
submitted
4VRespe fully QY.
Ha e
City Manager
Prepared
.1v art -G%~
ale n J Marshall
Title Purchasing Agent
%p rove
Cm~ /J6hn-J Marshall
itl Purchasing Agent
RQ107012 doc
® ® MOTOROLA Communications and Elactraunics Inc
~Y\ 1301 E ALGONQUIN ROAD SCHAUMBURG ILL 60196
COST AND EQUIPMENT REQUIREMENTS
Denton City of
PREPARED FOR: '
901 Texas Street 10-14-88
Denton, Texas 76201
Amm D W.11.,Ipgn r tions Division
DESCRIPTION
OTY
UNIT PRICE
EXTENDED
PRICES
7
H99ST STX Portable
7
7
075H DISPLAY d
H288 15 Subfleets
193
142
20
60
1352 4
998
0
H Un united call private call alert
n/
n/c
omit emergency a eLL
7
1
NLN 1011 Ra id Char ers
NMN1004 m1c
165.
175
0
00
175 0
A
ten
's
8
l
-R
no
3
3
n
na
.
H 10
omit dipo
e
NTN 4633 Rapid Chargers
40
D3 KKKA5G26-K MOSTAR MOBILE RADIO
1880
185
00
00
75224
7400
00
00
40
B306 15 Subfleets
an
3
80
152
00
B 26 Emergency omit
-25
00
-1000
00
EXTENDED
TOTAL
INSTALLATION AND MAINTENANCE
The City of Denton's Sho will install the above
E; quipment wiMLn the Electric Distribution Fleet
_
REMARKS
EXTENDED
TOTAL $
107,335
30
_
SALES/USE
TAX
30 DAYS
-
Standard net
TERMS
RILES QUOTED ARE F O B CHICAGO ILL QUOTATION GOOD FOR 10 DAYS
]E LIVERY SHIPMENT FROM CHICAGO IN APPRO% 60 DAYS FROM RECEIPT OF ORDER
TOTAL $
107,335
30
QUOTATION PREPARED BY JAMES RAY MANPOS ACCEPTED By
DATE 10-14-88 jP0113LA C&E INC DATE
STIC 2B
CUSTOMER COPY
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CITY of DENTON, TEXAS PURCHASING DIVISION l 901 B TEXAS STREET / DENTON, TEXAS 76201
October 12, 1988
James Mantos
Motorola Communications
3320 Belt Line Road
Dallas, Texas 75234
Dear Jim
The attached request has been submitted to our office for
purchase We will need city Council approval to proceed I
need a confirming quotation indicating price, model numbers
and availability as soon as possible
Please send this information to my attention
Sincerely,
Tom D Shaw, C P M
Assistant Purchasing Agent
TDS/Cj
MANTOS DOC
Attachment
8171566 8311 D/FW METRO 267 0042
j
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CITY& DENTON, TEXAS MUNICIPAL BUILDING / DENTON TEXAS 76201 / TELEPHONE (817) 566 8200
MEMORANDUM
tt TO Bob Nelson, Executive Director of Utilities
FROM Ernie Tullos, Director of Electric Utilities
DATE October 25, 1988
SU&IECf 800 MHz Radio System
In the 1988-89 Fiscal year, we are changing all the electric system to
the 800 MHz frequency In the approved C I P, the following amounts
were approved
Attached
Project
N
Department
Requisitions
89-EP-6 -
20,000
0251
15,879 20
89-ED-11 -
120,000
0252
89-C-3 -
36,000
0253
34,909 93
89-EM-2 -
209000
0250
8,444 45
The attached requisitions are for the Administration, Production, and
Metering/Substation divisions and are all below the approved amounts
The Distribution division purchase request was forwarded earlier in the
amount of $107,335 30, which is below the original approved amount in
the CI P
The total amount of communication equipment is $166,568 58 There will
be a few additional units purchased for new vehicles when their delivery
is known
It is recommended that the attached purchase requisitions #107041, 2, 3,
and 4 to Motorola be approved
EBT to
2EBT102588274
Attachments
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1
if
CITY of DENTON, TEXAS MUNICIPAL BUILDING / DENTON TEXAS 76201 / TELEPHONE (817) 566 8100
MEMORANDUM
TO Ernie Tullos, Director of Electric Utilities
FROM Don Byrd, Foreman, Substations and Communications
DATE October 24, 1988
SUBJECT 800 MHz Radio - Electric Utilities
The following requisitions are being submitted for approval which will
allow all Electric Utility Departments to access the 800 MHz System
1
Electric
Administration -
$ 3,424
25
2
Electric
Engineering -
5,020
20
3
Electric
Production -
15,879
20
4
Electric
Distribution -
107,335
30
5
Electric
Metering/Substations -
34,909
93
Total $166,568 88
Respectfully,
oe'055
Don Byrd, Foram
Substations and Communications
DB to
2RDW102488218
Attachments
DATE NOVEMBER 1, 1988
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT REQUEST NUMBER 108108 BOUND TO STAY BOUND BOOKS,
INC
RECOMMENDATION
We recommend this Request be approved in the amount of
$11,200 19 to Bound to Stay Bound Books, Inc
SUMMARY
This Request is for the purchase of Books, Order Slips
and Kits for the "Outreach Project" This Project is a
service of the Denton Public Library and will be
headquartered at the Martin Luther King, Jr Recreation
Center
BACKGROUND
Request 108108
PROGRAMS, DEPARTMENT OR GROUPS AFFECTED
Library
FISCAL IMPACT
1988/89 Funds From Library Grant From Texas State
Library
Respec lly submitted
Z/
Llo V Harrell
City Manager
Prepared by
/me on J Marshall
Title Purchasing Agent
2
ame John J Marshall
oved
Title Purchasing Agent
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DATE NOVEMBER 1, 1988
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT PURCHASE ORDER 87057 TO BOOTH AND NEWSOM
RECOMMENDATION
We recommend this Purchase order to Booth and Newsom be
approved in the amount of $14,393 28
SUMMARY
This Purchase order is for legal services regarding
nonconsumptive Water Rights Permit for Lake Lewisville
and Ray Roberts Hydro Electric Project These
professional services are not required to be a part of
the bid process
BACKGROUND
Purchase order 87057, Memo Dated October 19, 1988
PROGRAMS DEPARTMENT OR GROUPS AFFECTED
Utility Administration
FISCAL IMPACT
1988/89 Budget Funds Account #620-081-0450-8502
u
4espe
Harrell
City Manager
Prepared by
NN ~Slr Marshallshalitle Purchasing Agent
Ap roved:
M s Marshall-
itle le Purchasing Agent
po87057 doc
CITY& DENTON, TEXAS MUNICIPAL BUILDING / DENTON TEXAS 76201 / TELEPHONE (817) 566 8200
MEMORANDUM
TO John Marshall, Purchasing Agent
FROM R E Nelson, Executive Director of Utilities
DATE October 19, 1988
RE Legal Services for the Lewisville Hydroelectric Project
PO #87057
In March 1988, Debra Drayovitch and I requested Frank Booth, of the
legal firm Booth & Newsom, to research the Law regarding the
necessity to secure a non-consumptive water right for Denton's
proposed Lewisville Hydroelectric Project The legal fee of
89,393 28 is Frank Booth's fee for that research and subsequent
opinion This fee is a 1988 expense
As a result of recent negotiations with the City of Dallas, Denton
has agreed to secure this non-consumptive water rights legal fees
and filing fees for securing this permit The purchase order
request of 15,000 is for payment of such legal fees This is a 1989
expense
Time is of the utmost essence in this matter Please expedite as
much as possible If you need further information, please call
Debra
v
rtj,4~ E Nelso , Lxecutive Director
Department of Utilities
kkn
6078U 28
w 901-B TEXAS STREET
P O NUMBER
87057
VENDOR
830TH E NFWSOM
300 SAN JACINTO BUILDING
9TH AND SAN JACINTO
AUSTIN* TX 78701-2554
CITY OF DENTON, TEXAS
PURCHASE ORDER DENTON,TX76201
DITj%EVD?l NO Cl8 DOCUMENT
80050000
6HIR
UTILITY A
O RNISTR
CONFICO0N CONFIRMATION
ONLYATION NOT DUPLICATF
REVISED
#*k
N-1T-
•
THT
PttPr14A4r O
RDER SU~FRSEDES P O W 87057 SENT 10-05-88
ITEM
ACCOUNTNUMBER
UNITS NUMBER DESCRIPTION BID NO
LINEAMOU
OI
620
081
0450
8502
1 96120 LEGAL SFRVICFS REGARDING
5,00000C
02
620
081
0450
8502
NONrONSUMPTIVF WATFR RIGHTS
03
620
081
0450
8502
PERMIT FOR LAKE LEWISVILLE 6
04
620
081
0450
8502
RAY ROBERTS HYDRO ELECTRIC
05
620
081
0450
8502
1 46120 PROFESSIONAL SERVICFS
9.399.2A
06
6?0
031
0450
8502
RFNDFRED THRU APRIL 30.1988
D7
620
081
0450
8502
REGARDING WATER RIGHTS
The City of Denton, Texas Is tax exempt-House Bill No 20 TOTAL FOR P.O. 14.393.28
Reference P O Number on all S/L, Shipments and Invoices
Shipments are F O B City of Denton, or as Indicated
Send Invoices TO
City of Denton, Accounts Payable
215 E McKinney St, Denton, TX 7e201
(or as Indicated on Purchase Order)
By
Direct Inquiries TO
John J Marshall, C P M Purchasing Agent
Tom D Shaw, C P M Aest Purchasing Agent
817/888-8311 DIFW Metro 287-0042
The City of Denton Is an equal opportunity employer
-1