1988-156% 923L
NO Ft-1-5&
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT
FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES,
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING
FOR AN EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials, equip-
ment, supplies or services in accordance with the procedures of
state law and City ordinances, and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefor, and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the
materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered
bids or materials, equipment, supplies, or services, shown in
the "Bid Proposals" attached hereto, are hereby accepted and
approved as being the lowest responsible bids for such items
BID
ITEM
NUMBER
NO
VENDOR
AMOUNT
9900
All
Comdisco, Inc
23,763 00
9897
1, 2 & 6
White Glove
43,800 00
9897
3, 4, 5, 8, 9,
Varsity Cleaners
10, 11 & 12
$ 48,394 00
SECTION II That by the acceptance and approval of the above
numbere tems of the submitted bids, the City accepts the offer
of the persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION III That should the City and persons submitting
approve and accepted items and of the submitted bids wish to
enter into a formal written agreement as a result of the
acceptance, approval, and awarding of the bids, the City Manager
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CITY of DENTON, TEXAS Civic Center/ 321 E McKinney/ Denton, TX 76201
M E M O R A N D U M
TO John Marshall, Purchasing Agent
Tom Shaw, Assistant Purchasing Agent
FROM Bruce Henington, Superintendent of Building Operations
DATE September 27, 1988
SUBJECT Bid #9897 Janitorial Service
I would like to recommend the following
1 The Martin Luther Ring, Jr Recreation Center building bid was varied,
maybe because the construction is not far enough along for vendors to
bid accurately, and I suggest we not consider this new building as part
of this award I do think we need to reserve the right to renegotiate
this building at a later date (January) without re-bidding
2 I suggest you award this bid to two contractors instead of one The two
contractors approach will save the city approximately $12,276 00
Award the following buildings to Varsity, Inc
1
Traffic Control
$ 985
2
City Annex
4,260
3
Service Center
13,100
4
Vehicle Maintenance
985
5
Civic Center
10,800
6
Senior Center
4,800
7
Denia
7,800
8
North Lakes
5,664
$48,394/year
Denton Parks and Recreation / Denton, Texas / (817) 588.8270
Award the remainder of the buildings to white Glove
1 City Hall $21,600
15,000
2 Police 7,200
3 visual Arta
43,800
TOTAL $92,194
Bruce Heningt
Copy to Betty McKean
Steve Brinkman
MEMO2510
or his designated represents
the written contract which
that the written contract
conditions, specifications,
sums contained in the Bid
herein approved and accepted
Ltive is hereby authorized to execute
shall be attached hereto, provided
is in accordance with the terms,
standards, quantities and specified
Proposal and related bid documents
SECTION IV That by the acceptance and approval of the above
numbered--ft -ems of the submitted bids the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written
contract made pursuant thereto as authorized herein
SECTION V That this ordinance shall become effective
imme ate y upon its passage and approval
PASSED AND APPROVED this 4th day of October, 1988
RAY S 7P NS, AYOR
ATTEST
RS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
BY
PAGE TWO
A
CONTRACT AGREEMENT
STATE OF TEXAS
COUNTY OF DENTCN
THIS AGREEMENT, made and entered into this 5 day of OCTOBER
A.D., 19 8$ by and between THE CITY OF DENTON, PURCHASING, 901-B TEXAS
STREET, DENTCN, TEXAS 76201
of the County of DENTON and State of Texas, acting through LLOYD
HARRELL, CITY MANAGER thereunto duly authorized so to do,
r nr. vi ~ilE °f first-PLrr~.'.lltrtina..-ter"te rme4-tlle-V{1iV n..j dild'
HENRY MITCHELL dba WHITE GLOVE JANITORAL SERVICE, 1100 OAK TREE
DRIVE, DENTON, TEXAS 76201
of the City of _DENTCN ,.County of DENTON
and state of TEXAS Party of the Second Part, hereinafter
termed CONTRACTOR.
WITNESSETH: That for and in consideration of the payments and
agreements hereinafter mentioned, to be made and performed by the Party of the
First part (OWNER), and under the conditions expressed in the bonds bearing
even date herewith, the said Party of the Second Part (CONTRACTOR) liereoy
agrees with the said Party of the First Part (OWNER) to commence and complete
the construction of certain improvements described as follows;
BID# 9977 JANITORAL SERVICE, ITEMS 1,2,&6 FOR ONE YEAR FROM DATE
AT $43,800.00 PER YEAR
and all extra work in connection therewith, under the terms as stated in the
General Conditions of the agreement; and (or their) own proper cost ii-!d
expense to furnish all materials, supplies, machinery, equipment, tools,
superintendence, labor, insurance, and other accessories and services
necessary to complete the said construction, in accordance with the conditions
and prices stated in the Proposal attached hereto, and in accordance with all
the General Conditions of the Agreement, the Special Conditions, the Notice to
Bidders (Advertisement for Bids), Instructions to Bidders, and the-Pe'afasmanc® '
and--Payment= Bonds, all attached hereto, and in accordance with the plans,
which includes all maps, plats, blueprints, and other drawings and printed or
CA-1
0044b
written explanatory matter thereof, and the Specifications therefore, as
prepared by BRUCE HENNINGTON, SUPERINTENDENT OF BUILDING
MAINTENANCE
all of which are made a part hereof and collectively evidence and
constitute the entire contract.
The CONTRACTOR hereby agrees to commence work on or after the date
established for the start of work as set forth in written notice to commence
work and complete all work within the time stated in the Proposal, subject to
such extensions of time as are provided by the General and Special Conditions.
The OWNER agrees to pay the CONTRACTOR in current funds the price or
pricesshown in the Proposal, which forms a part of this contract, such
payments to.be subject to the General and Special Conditions of the Contract.
IN WITNESS. WHEREOF, the parties of these presents have executed this
_ a¢reement_in_tho vPar- and-sta.. F9.r-cr_ahp..a-.ia,-i.r tec . _ - - -
ATTEST*
v /
e1L.P T
•~lV~i \ f~
`~11A\TTEST
s
APPROVED AS TO FORM:
City Attorney
CA-2
CITY OF DENTON, TEXAS
?arty of e First Pert, OWNE&3
(SEAL)
4By IRORAL SERVICE
e ENRY MITCHF_LL OWNER
(SEAL)
0044b
l y'°r'
ANNRNl
YjA.l~rl''\ a 4enL'Te' C` _ A
.
•'°r ISSUE DATE (MM/DD/YY)
10/21/88
PRODUCER
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS
L RAMEY KING & MINN IS INSURANCE
NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND,
EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POUCHES BELOW.
707 FIRST STATE BANK BUILDING
DENTON, TEXAS 76201
COMPANIES AFFORDING COVERAGE
COMPANY A
LETTER AMERICAN GENERAL INSURANCE COMPANY
COMPANY
LETTER
E COMPANY
L IN
U
AN
INSURED
R
TRINITY UNIVERSA
S
C
COMPANY
C
HENRY MITCHELL DBA WHITE GLOVE JANITOR
LETTER
SERVICE
COMPANY
1100 OAK TREE DRIVE
LETTER
DENTON, TEXAS 76201
COMPANY
E
LETTER
THIS IS TO CERTIFY THAT POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.
NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY
BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS, AND CONDI-
TIONS OF SUCH POLICIES.
10
TYPE OF INSURANCE
POLICY NUMBER
POLICY EFFECTIVE
POLICY EXPIRATION
LIABILITY LIMITS IN THOUSANDS
TER
DATE IMMDONYI
DATE (MMODFM
-
EACH
OCCURRENCE
AGGREGATE
GE
NERAL LIABILITY
BODILY
X
X
COMPREHENSIVE FORM
INJURY
$
$
X
PREMISES/OPERATIONS
PROPERTY
x
ECA 81103152
1/3/88
1/3/89
DAMAGE
$
$
EXPLOSION IT COLLAPSE HAZARD
PRODUCTS/COMPLETEO OPERATIONS
CONTRACTUAL
IT PD
$ 500
$ 1,000
COM
BINED
)C
INDEPENDENT CONTRACTORS
X
BROAD FORM PROPERTY DAMAGE
PERSONAL INJURY
PERSONAL INJURY
$
A
UTOMOBILE LIABILITY
MY
INJURY
Y-
ANY AUTO
(PER
PERSON)
r £
ALL OWNED AUTOS (PRIV. PASS
.1
80DILY
a.1
ALL OWNED AUTOS (OTHER THAN
IK NI]IXBn
$
'
1 PRIV. PASS.
A xsrwf.
P. ~1,
HIRED AUTOS
PROPERTY
t
1J
NON OWNED AUTOS
DAMAGE
$
s.,
x
{
GARAGE LIABILITY
y
3)
BI IT PD
COMBINED
$
[f•-,
EXCESS LIABILITY
UMBRELLA FORM
BI 6 PD
COMBINED
$
$
OTHER THAN UMBRELLA FORM
WORKERS' COMPENSATION
STATUTORY
$ (EACH ACCIDENT)
AND
'
$ (DISEASE-POLICY LIMIT)
EMPLOYERS
LIABILITY
DISEASE EACH EMPLOYEE
$
(
)
OTHER
Business Services
t
Bond
11406575
3/7/88
3/7/88
$2500.00
)ESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/SPECIAL ITEMS
PURCHASING DEPARTMENT SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EX-
PIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO
CITY OF DENTON
IF Ff MAILS DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE
901B Texas Street LEFT BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY
Denton Texas ]6201 OF ANY KIND UPON THE COMPANY ITS AGENTS OR REPRESENTATIVES.
Denton, AUTHnR17F0 REPRESENTATIVE
BID NUMBER 9897 BID PROPOSALS Page 2 Of 27 .
City of Denton; Texas 901.6 Texas SL
Purchasing Department Denton, Texas 76201
ITEM
- DESCRIPTION
OUAN.
PRICE
AMOUNT
1.
CITY HALL
I
2.
POLICE STATION
1
3. -
CITY ANNEX
1
4.
SERVICE CENTER
1
5.
VEHICLE OPERATIONS
1
6.
VISUAL ARTS
1
7.
MARTIN LUTHER KING JR. CENTER
1
8.
CIVIC CENTER
1 .
9.
SENIOR CENTER
1
10.
DENIA RECREATION CENTER
i
11.
NORTH LAKES RECREATION CENTER
1
12.
TRAFFIC CONTROL `~u
1
TOTAL ITEMS BID
'
TOTALS
We quote the above f.o.b. delivered to Denton, Texas. Shipment can be made in days from receipt of order. Terms neU30
unless otherwise indicated.
In submitting the above bid, the vendor agrees that acceptance of any or all bid items by the City of Denton, Texas within a
reasonable period of time constitutes a contract. The completed Bid Proposal must be property priced, signed and returned.
Melling AE~dra e,
State ZIP
/ /~ty 7 (ri r4/ 3rJ
Telephone
_ l~l/E 7 r ~~°✓vicE
Bidder
Signature
Title
BID NUMBER 9897 BID PROPOSALS Page 3 of 27
'Al
NOTICE TO BIDDERS:
1. A MANDATORY PRE-BID CONFERENCE WILL BE HELD ON TUESDAY,
SEPTEMBER 13, 1988 at 10:00 A.M. IN THE PURCHASING DIVISION AT
901-B TEXAS ST DENTON, TEXAS 76201. BIDS WILL ONLY BE ACCEPTED
FROM THOSE COMPANIES WITH A REPRESENTANCE IN ATTENDANCE
AT THE PRE-BID CONFERENCE.
2: THE CITY OF DENTON RESERVES THE RIGHT TO AWARD THIS BID BY
ITEM OR IN TOTAL, WHICHEVER IS THE MOST CONVENIENT AND AD-
VANTAGEOUS TO THE CITY OF DENTON.
3. THE CITY OF DENTON RESERVE THE RIGHT TO CANCEL ANY PART OF,
OR ALL OF THIS CONTRACT AT ANY TIME THAT PERFORMANCE OF
THE DESCRIBED DUTIES BECOME UNSATISFACTORY AND CORRECTIONS
ARE NOT MADE WITHIN A' REASONABLE TIME.
We quote the above f.o.b. Denton, Texas. Shipment can be made in days from receipt of order. Terms net unless
otherwise indicated.
In submitting the above bid, the vendor agrees that acceptance of any or all bid items by the City of Denton, Texas within a
reasonable period of time constitutes a contract. .
/W DaZ 7~e &
Mailing Address
Pis f i~ : fX. ZZ '~7Z)l
b State Zip
7)
Telephone
r y
Bidder - -
Signature
Title _
BID NUMBER 9897 BID PROPOSALS -
a
Page 4 of 27
ITEM
STOCK NUMBER DESCRIPTION
QUAN.
PRICE
AMOUNT
TOTAL ANNUAL BID
5% Bid Bond or Certified Check in the amount of
NOTE: This contract will run from date of award
through October 1, 1989, with a one (1)
year extension under the same terms,
conditions, price, etc., if agreeable
with both parties.
For on site inspection of facilities, contact
Bruce Henington, Civic Center (817) 566-8270,
to make an appointment.
TOTALS
We quote the above f.o.b. Denton, Texas. Shipment can be made in days from receipt of order. Terms
net if not otherwise indicated.
In submitting the above bid, the vendor agrees that acceptance of any or all bid items by the City of Denton, Texas within a
reasonable period of time constitues a contract. -
k~~V 6Jr~/~ rK (/s / e7 0
Date Bidder
n
Title Signature -
JANITORIAL SERVICES
BUILDING WORKSHEET
Building: City Hall
215 E. McKinney
Denton, Texas
Square Footage: 35,000
Days to be Cleaned: MTWThF Hours: Evening
Special Requirements: (Close supervision needed!)
This building is to be cleaned at "Prestige Cleaning". This building
houses many meetings (citizen, court, and staff meetings). This
building must be cleaned with no complaints. Windows can be a very
difficult.task. Carpet is very difficult to maintain. Tile floors (see
attached requirements).
Window Cleaning - three times.a year
Manhours x Wage Rate
Productive
supervisory
managerial
Supplies
Equipment
Liners, etc.
TOTAL ANNUAL BID FOR THIS BUILDING
$ D .DD
$ . &oDD
$ D ,DD
$ DD
$ DD. Dv
$ 4dv.DD
$ ZVI
$ Add
-13-
JANITORIAL SERVICES -
BUILDING WORKSHEET
Building: Police Center
221 North Elm
Denton, Texas
Square Footage: 20,000 Days to be Cleaned: SMTWThFS Hours: Evening
Special Requirements:
Some areas must be cleaned under supervision. Supervision provided by
contractor. Hours are determined by the chief of Police. Jail must be
cleaned to city/County Standards.
Window Cleaning - three times a year $ )L/~,/Xl
Manhours x Wage Rate
Productive
Supervisory
Managerial
Supplies
Equipment
Liners, etc.
TOTAL ANNUAL BID FOR THIS BUILDING
$ T.Dl~
$~D
$ , g34.D0
$ dd, a
$ ~d.DD
$ ,3 M.
$ D
-14-
JANITORIAL SERVICES
BUILDING WORKSHEET
Building: City Annex
324 E. McKinney
Denton, Texas
Square Footage: 6,000 Days to be Cleaned: MTWThF
Special Requirements:
Computer floors - carpet.
Window Cleaning - three times a year
Manhours x Wage Rate
Productive
Supervisory
Managerial
Supplies
Equipment
Liners, etc
TOTAL ANNUAL BID FOR THIS BUILDING
Hours: Evening
$ ID.DD
3 D/~. DD
$ /5'I.DO
$ / DD, DD
$ >DD. DD
$ D~.00
-15-
JANITORIAL SERVICES
BUILDING WORKSHEET
Building: Service Center
901B Texas Street
Denton, Texas
Square Footage: 45,000 Days to be Cleaned: MTWThF Hours: Evening
Special Requirements:
Restroom. Need special treatment downstairs, difficult to clean.
Upstairs - must maintain new carpets.
Window cleaning - three times a year
Manhours x Wage Rate
Productive
Supervisory
Managerial
Supplies
Equipment
Liners, etc.
TOTAL ANNUAL BID FOR THIS BUILDING
$ /OTD/~, DD
$ 00, Dd
$ ~5D•DD
$ <30D.DD
$ ~DD.OD
$ d
-16-.
JANITORIAL SERVICES
BUILDING WORKSHEET
Building: Visual Arts Center -
Bell & Hickory
Denton, Texas
Square Footage: 20,000 Days to be Cleaned: MTWThF
Hours: Daytime
Special Requirements:
Supervised by Visual Arts staff. Cleaning schedule
set by visual •Arts
staff. Windows are a factor. Dusting is a factor.
Window Cleaning - three times a year
$
Manhours-x Wage Rate
Productive
$ j 9D~,o_d
s
vi
Ild
$ J
uper
sory
.
.
Managerial
$
Supplies
$
Equipment
$
Liners, etc.
$
TOTAL ANNUAL BID FOR THIS BUILDING
$ /,IO~DDi)d "
T-
. -18-
JANITORIAL SERVICES
BUILDING WORKSHEET
Building: Martin Luther King, Jr. Recreation Center
Denton, Texas
Square Footage: 20,000 Days to be Cleaned: MTWThF
Hours: after 9pm
Special Requirements:
Cleaning will not begin until January, 1989. Wood gym floor, high
activity.
Window Cleaning - three times a year
Manhours x Wage Rate
Productive $ 7. S&A-d
supervisory $d
Managerial $ 112, dd
Supplies $ JrlJI~D/J
Equipment
Liners, etc. $ 6/A) dd
TOTAL ANNUAL BID FOR THIS BUILDING $ l'7" Dv~
JANITORIAL SERVICES
BUILDING WORKSHEET
Building: Civic Center
321 E. McKinney
Denton, Texas
Square Footage: 20,000 Days to be Cleaned: MTWThFS Hours: Evening
Special.Requirements:
Large open floor, large carpet track, many special rentals. Rental
clean ups are paid for by the renters. Schedule may need to be adjusted
due to rentals. Sundays are dedicated to the large floor area.
WindowCleaning - two times a year $ Dv~
Manhours x Wage Rate
Productive $-;7 421), /Y
Supervisory $ 1. 'dd
_
managerial $ iv
Supplies $ ~Idd, M
Equipment $ ' m1411
Liners, etc. $ ~dd, dd
TOTAL ANNUAL BID FOR THIS BUILDING $ D dd, dd
JANITORIAL SERVICES
BUILDING WORKSHEET
Building: Senior Center
509 N. Bell
Denton, Texas ,
Square Footage: 8,000 Days to be Cleaned: MTWThF Hours: Daytime
Special Requirements: Hours set by building staff; dance special treatment
(per attachment)
Window Cleaning - two times a year $ O
Manhours x Wage Rate
Q~ .
Productive $ 24
Supervisory $///AA/
Managerial $ 5"'
Supplies
$ 26j a
Equipment
$ /Mlod
Liners, etc.
1
$
TOTAL ANNUAL BID FOR THIS BUILDING-
$ ~Di
JANITORIAL SERVICES
BUILDING WORKSHEET
Building: Denia Recreation Center
1001 Parvin
Denton, Texas
Square Footage: 13,000 Days to be Cleaned: MTWThF
Hours: Evening after 9pm
special Requirements:
Gym area, high activity.
Window cleaning - two times a year
Manhours x Wage Rate
Productive
Supervisory
Managerial
Supplies
Equipment
Liners, etc.
TOTAL ANNUAL BID FOR THIS BUILDING
-22=
$
$ 5 D
95"D o4
$ Dd,M
$ Do
$ /DII.DI
s DDd,DD
JANITORIAL SERVICES
BUILDING WORKSHEET
Building: North Lakes Recreation Center
2001 West Windsor
Denton, Texas
Square Footage: 13,800 Days to be cleaned: MTWThF
Hours: Evening after 9pm
Special Requirements:
Window Cleaning - two times a year
Manhours x Wage Rate
Productive
Supervisory
Managerial
Supplies.
Equipment
Liners, etc.
TOTAL ANNUAL BID FOR THIS BUILDING
$ 1 ~ OD
$ C/SV'DD
$ ~.OD
$
s---"t c4d
$ D, 0
$
-23-
A ~yf
JANITORIAL SERVICES
BUILDING WORKSHEET
Building: Traffic Control
901 Texas Street
Denton, Texas
Square Footage: 1,000 Days to be cleaned: MTWThF Hours:
Special Requirements:
Offices and restroom only not shop area.
Window Cleaning - 0 times a year
Manhours x Wage Rate '
Productive $ ~~1
Supervisory $ D" OU
Managerial $
Supplies
Equipment
Liners, etc. $ U
TOTAL ANNUAL BID FOR THIS BUILDING $
k
CONTRACT AGREEMENT
STATE
OF
TEXAS
COUNTY
OF
DENTON
)
sii,sG
THIS AGREEMENT, made and entered into this 5 day.of OCTOBER _
A.D., 1988 , by and between THE CITY OF DENTON, TEXAS
of the County of DENTON and State of Texas, acting through
LLOYD V. HARRELL thereunto duly authorized so to do'
Party of the rirsE PaiY aeiein'aft`er'termed°fh'e`OtJNE 9- 1 YARSM CON RACTC2S,
INC., 1275-E. CROSBY ROAD #A, CARROLLTON, TX 75006 ~
of the City of CARROLLTON County of DALLAS
and state of TEXAS , Party of the Second Part, hereinafter
termed CONTRACTOR.
WITNESSETH: That for and in consideration of the payments and
agreements hereinafter mentioned, to be made and performed by the Party of the
First part (OWNER), and under the conditions expressed in the bonds bearing
even date herewith, the said Party of the Second Part (CONTRACTOR) hereby
agrees with the said Party of the First Part (OWNER) to commence and complete
the construction of certain improvements described as follows:
BID# 9897 JANITORAL SERVICE FOR ONE-YEAR FOR -ITEMS 3,4,5;8,9,10,11&12
FOR THE TOTAL AMOUNT OF $482394.00.
and_all extra work in connection therewith, under the terms as stated in the
_--General Gonditions'of the agreement;-aad-at-iris (or-their)' own proper cost ano
expense to furnish all materials, supplies, machinery, equipment, tools,
superintendence, labor, insurance, and other accessories and services
necessary to complete the said construction, in accordance with the conditions
and prices stated in the Proposal attached hereto, and in accordance with all
the General Conditions of the Agreement, the Special Conditions, the Notice toBidders (Advertisement for Bids), Instructions to Bidders, and t~P*r- m e
end---Payment---Bends, all. attached hereto, and in accordance with the plans,-
which includes all maps, plats, blueprints, and other drawings and printed or
CA-1
0044b
written explanatory matter thereof, and the Specifications therefore, as
prepared by BRUCE HENNINGTON, SUPERINTENDENT BUILDING MAINTENANCE
all of which are made a part hereof and collectively evidence and
constitute the entire contract.
The CONTRACTOR hereby agrees to commence work on or after- the date
established for the start of work as set forth in written notice to commence
work and complete all work within the time stated in the Proposal, subject to
such extensions of time as are provided by the General and Special Conditions.
The OWNER agrees to pay the CONTRACTOR in current funds the price or
prices shown in the Proposal, which forms a part of this contract, such
payments to,be subject to the General and Special Conditions of the Contract.
IN WITNESS WHEREOF, the parties of these presents have executed this-
in the year and day first above written.
ATTEST:
APPROVED AS TO FORM:
City Attorney
CA-2
(SEAL)
(SEAL)
0044b
L BID NUMBER 9897 BID PROPOSALS - Page 4 of 27
ITEM
STOCK NUMBER DESCRIPTION
OUAN.
PRICE
qM
OUNT
TOTAL ANNUAL BID
5% Bid Bond or Certified Check in the amount of
~t ~
$ 1 i\ j1>!`r (I 'j) enclosed.
NOTE: This contract will run from date of award
through October 1, 1989, with a one (1)
year extension under the same terms,
conditions, price, etc., if agreeable
with both parties.
For on site inspection of facilities, contact
Bruce Henington, Civic Center (817) 566-8270,
to make an appointment.
''~~0o 3
2 TOTALS
We quote the above f.o.b. Denton, Texas. Shipment can be made in :-days from receipt of order. Terms
net if not otherwise indicated.
In submitting the above bid, the vendor agrees that acceptance of any or all bid items by the City of Denton, Texas within a
reasonable period of time constitues a contract.
r y ~ r
Date Bidder )rc.-~~Z
Title. !~t1~ L' (4f~L .Grl %jJ.l_ C
Signature
Wausau
Insurance
Amt Companies
KNOW ALL MEN BY THESE PRESENTS:
That We
BID OR PROPOSAL BOND
Any correspondence in relation to this
bond should be directed to:
Wausau Insurance Companies
Surely Underwriting
2000 Westwood Drive
Wausau, Wisconsin 54401
VARSITY CONTRACTORS, INC.
253 West Halliday-P.O. Box 1692
Pocatello, ID 83204
(hereinafter called the principal), as principal, and EMPLOYERS INSURANCE OF WAUSAU A Mutual Company
a corporation organized and doing business under and by virtue of the laws of the State of WISCONSIN , and duly licensed fur
the purpose of making, guaranteeing or becoming sole surety upon bonds or undertakings required or authorized by the laws of the
State of TEXAS.
t` as Surety, are held and firmly bound unto CITY OF DENTON (hereinafter called the Obligee)
in the lust and full sum of FIVE PERCENT (57) OF AMOUNT OF BID---------=-----------
-Dollars X5% OF BID~AMOUNT) lawful, money; of the United States of America, for the payment of which, well and truly to be
;made, we hereby bind ourselves and our heirs( executors, administrators and each of our successors and assigns, jointly and
severally, Ormly~ by these presents. ! I
'THE CONDITION OF-TIIIS OBLIGATION IS SUCH THAT, WHEREAS, the above, bounden principal as aforesaid, is about to
hand in'and.subndt to the obligee a bid or proposal for the ,
!JANITORIAL CONTRACT i I
`iri accordance with the plans and specifications filed in the office of the obligee and under the notice inviting proposals therefor:
NOW, THEREFORE, if the bid or proposal of said principal shall be accepted, and the contract I'or such work be awarded to the
principal thereupon by the said obligee, and said principal shall enter into a comraci and bond for the completion of said work as
required by law, then this obligation to be null and void, otherwise to be and remain in full force and effect.
IN WITNESS WHEREOF, said Principal and said Surety have caused these presents to be duly signed and sealed Ihis_-,, 2-? D -
day of SEPTEMBER , I9 88
V Y CO CTORS, INC. -
rr ;pat
By ,
EMPLOYERS INSURANCE OF WAUSAU'`:
v
A Mutual Company
Surety - - i ,(Seat),
`li It r 7 07 1
V ncy-in-h act
DEBRA LYNN MC BRIDE -
(P)8154228.1 3-81 PRTD. USA :.,PRTD: ;LLSA
EMROR'ERS INSURANCE OF WAUSAU A Mutual Company
POWER OF ATTORNEY
(FOR BID BONDS ONLY)
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KNOW ALL MEN BY THESE PRESENTS:
That the EMPLOYERS INSURANCE OF WAUSAU A Mutual Cnmpanv, a corporation duly organized and existing under
the laws of the State of Wisconsin, and having its principal office in the City of Wausau, County of Marathon, State of
Wisconsin, has made. constituted and appointed, and does by these presents make, constitute and appoint
its true and lawful attorney-in-fact, with full power and authoritv hereby conferred in its name, place and stead, to execute,
seal, acknowledge and deliver ANY AND ALL BID BONDS OR WRITTEN DOCUMENTS INVOLVING BID GUARAN-
TEES OR IN THE NATURE THEREAFTER
and to hind the corporation thereby as fully and to the same extent as if such bonds were signed by the President, sealed with
the corporate seal of the corporation and duly attested by its secretary hereby ratifying and confirming all that the said
attorney-infact may do in the premises.
This powernf attorney is granted pursuant to the following resolution adopted by the Board of Directors of said Company ata
meeting duly called and held on the IRth day of May. 197;1, which resolution is still in effect:
"RESOLVED, that the President and any Vice President - elective or appointive - of EMPLOYERS INSURANCE OF
WAUSAU A Mutual Company be, and that each of them hereby is, authorized to execute powers of attorney qualifying
the attorney named in the given power of attorney to execute on behalf of EMPLOYERS INSURANCE: OF WAUSAU A
Mutual Company bonds, undertakings and all contracts of suretyship; and that any secretary or assistant secretary be,
and that each or anv of them hereby is, authorized to attest the execution of any such power of attorney, and to attach
thereto the seal of EMPLOYERS INSURANCE OF WAUSAU A Mutual Company"
" F'URTH ER RESOLVED. that the signatures of such officers and the seal of EMPLOYERS INSURANCE: OF WAUSAU
A Mutual Company may be affixed to anv such power of altornev or to any certificate relating thereto by facsimile. and
any such power of attorney or certificate hearing such facsimile signatures and facsimile seal shall be valid and binding
upon the EMPLOYERS INSURANCE, OF WAUSAU A Mutual Company when so affixed and in the future with respect
to any bond, undertaking or contract of suretyship to which it is attached"
IN WITNESS WHEREOF, EMPLOYERS INSURANCE OF WAUSAU A Mutual Cnmpanv has caused these presents to be
signed he the senior cice president and attested by its assistant secretary, and its corporate seal to be hereto affixed this 1ST day
of AUGUST 1982
EMPLOYERS INSURANCE OF WAUSAU A Mutual Company
Rv
R. C. Relterath
Senior Vice President
Attest
R. J. Besteman ' Assistant Secretary
STATE OF WISCONSIN )
)as.
COUNTY OF MARATHON )
On this 15T- dal of AUGUST
R. Rcn,,;ah , 19 before me personally came
C.
. to me known, who being by me duly sworn, did depose
and sit% that he is a wniur cice president of the I'. MPLOYFRS INSURANCE OF WAUSAU A Mutual Company, theeorporation described in
and which executed the ahme mgnmheni: that he knows the seal of said corporation: that the seal affixed to said instrument is such corporate
sad and that it wvu %o affixed b%' order of the Board of Directors of said corporation and that he signed his name thereto by like order.
IN %%ITNESS WH I.REOF. I h;nc hereunto set me hand and affixed a.% official seal the day and year herein first above written
Patricia A. Kleman Notary Public
NOTARY PUBLIC
STATF OF WISCONSIN
MY' C'OM MISSION EXPIRES JUNE J, 1990
STATE OF WISCONSIN t CERTIFICATE
CITY OFWAUSAU t ss.
COUNTY OF MARATHON
1, the undersigned, assistant secretary of EMPLOYERS INSURANCE: OF WAIISAII A Mutual Company. a Wisconsin
corporation. d.. hen•by certify that the foregoing and attached posccrofatturne•v, WHICH M USTCONTAIN A VALIDAT-
ING STATEMENT PRINTED IN THE MARGIN THEREOF IN RED INK, remains in full force and has not been
revoked; and furthermore that the resolution of the Board of Directors set forth in the power of altornev is still in force.
Signed and sealed in the City of Wausau, Marathon Cr•unty. State of Wisconsin. this 22ND day
of SEPTEMBER '108 ~/ii/11`
R. J. Besteman / Assistant Secretary
SEAL r+
NOTE: IF YOU HAVE ANY t1UESTIONS REGARDING THE VALIDITY" OR WORMING OF THIS POWER OF
A17 RNEY. CAI.I,'1'01,L FRF;F.Iri00182(i Wfil. IN WISCONSIN. CALL1800),1720041)
x154222-1 NO -
CERTIFICATE OF INSURANCE
Wausau Insurance Companies
This is to certify that the insurance policies (described below by a policy number) written on forms in use by the company have been issued.
This certificate is not apolicy or a binder of insurance and does not in any way alter, amend or extend the coverage afforded by any policy referred
to herein.
Name and Mailing Address of Insured
VARSITY CONTRACTORS, INC., ETAL Producer No.: 4942
253 WEST HALLIDAY-BOX 1692 Office: POC, POR
POCATELLO, IDAHO 83204 Date: 9/22/88
Region: POR
L J
Type of Insurance
NOO
. Policy Number
Date (MOIDCA/Yq)
Datac(MO/DrA/YR)
Unless otherwise indicated, this policy affords full coverage under the
Workers
Workers Compensation laws of all stales (except slates where coverage
Compensation • •
2
2319 00 046747
1-1-88
1-1-89 '
can be provided only by Slate Foods, and Canada) and as designated
in the policy and endorsements for Part Two (Employers Liability).
Commercial General
Liability Limits In Thousands (000 omitted)
3 2329 00 046747
Liability
1-1-88
1-1-89'
General Aggregate
$ 1.000
Commercial Packa
e
r
Products 8 Comp/Ops. Aggregate
$
g
o
Trademark (Section II onl
Personal a Advertising Injury
$
y)
( ) Claims Made
O
Each Occurrence
$
(Xx)
ccurrence
Fire Damage (Any One Fire)
$
Products - Completed O
erati
p
ons:
(XX) Included
E
l
Medical Expense (Any One Person)
$
( )
xc
uded
Owners 8 Contractors
Protective
Aggregate
$
'
Each O
ccurrence
$
$
s
Auto Liability
2
2329 03 046747
1-1-88
1-1-89
Single Limit
Each Accident
$ 1,000,
eooily injury
IXx) All Owned Autos
) Specified A
t
O
l
Each Person
$
u
os
n
y
) Hired Autos
Each Accident
$
XX
Property Damage
XX) Nonowned Autos
Each Accident
$
Jmbrella
labilit
Each Occurrence
$
-
y
General Aggregate
$
Retention
$
COMMERCIAL
BLANKET BON
2
2358 02 046747
1-1-88
1-1-89
EMPLOYEE DISHONESTY
D
COVERAGE
100.'.
REFERENCE: JANITORIAL CONTRACT
IT IS AGREED THAT THE CANCELLATION CONDITION OF THE POLICY IS AMENDED TO PROVIDE THAT, WITH
RESPECT TO CANCELLATION BY THE COMPANY FOR ANY REASON OTHER THAN NONPAYMENT OF PREMIUM,
THE EFFECTIVE DATE OF CANCELLATION SHALL BE NOT LESS THAN 30 DAYS AFTER THE MAILING OF NOTICE
muvjb n'
Votwe Policy (p any requirement, term of condition of any contract or other document with respect to which this certificate may be issued or may pertain, the insurance afforded
~y the policy (policies) described above is subject to all of the terms, exclusions and conditions of such policy (policies) during the lean(s) thereof.
• the entry of a number in this column means that the coverage is afforded by the company designated by the same number.
• Issuing Company No. 2. EMPLOYERS INSURANCE OF WAUSAU A Mutual Company
sued to:
3. WAUSAU UNDERWRITERS INSURANCE COMPANY
CITY OF DENTON 7. ILLINOIS EMPLOYERS INSURANCE[ OF WAUSAU
Denton, Texas 76201 1. WAUSAU LLOYDS n I ' I
Signed
I§I e0.32<
JANITORIAL SERVICES
BUILDING WORKSHEET
Building: City Hall
215 E. McKinney -
Denton, Texas
Square Footage: 35,000 Days to be Cleaned: MTWThF Hours: Evening
Special Requirements: (Close supervision needed!)
This building is to be cleaned at "Prestige Cleaning % This building
houses many meetings (citizen, court, and staff meetings). This
building must be cleaned with no complaints. Windows can be a very
difficult task. Carpet is very difficult to maintain. Tile floors (see
attached requirements).
Window Cleaning - three times a year $
Manhours x Wage Rate
Productive
Supervisory
Managerial
Supplies
Equipment
Liners, etc.
TOTAL ANNUAL BID FOR THIS BUILDING
-13-
$31.235
*i
JANITORIAL SERVICES
BUILDING WORKSHEET
Building: Police Center
221 North Elm
Denton, Texas
Square Footage: 20,000
Special Requirements:
Days to be Cleaned: SMTWThFS Hours: Evening
Some areas must be cleaned under supervision. Supervision provided by
contractor. Hours are determined by the Chief of Police. Jail must be
cleaned to City/County Standards.
Window cleaning - three times a year
Manhours x Wage Rate
Productive
Supervisory $
Managerial x
Supplies
Equipment
Liners, etc.
TOTAL ANNUAL BID FOR THIS BUILDING $ 16,936
,I
-14-
JANITORIAL SERVICES
BUILDING WORKSHEET
Building: City Annex
324 E. McKinney
Denton, Texas
Square Footage: 6,000 Days to be Cleaned: MTWThF Hours: Evening
Special Requirements:
Computer floors - carpet.
Window Cleaning - three times a year
Manhours x wage Rate
Productive $
Supervisory $
Managerial $
Supplies
$
Equipment
$
Liners, etc. -
- $
TOTAL ANNUAL BID FOR THIS BUILDING $4,260
-15-
JANITORIAL SERVICES
BUILDING WORKSHEET
Building: Service Center
901B Texas Street
Denton, Texas
Square Footage: 45,000 Days to be Cleaned: MTWThF Hours: Evening
Special Requirements:
Restroom. Need special treatment downstairs, difficult to clean.
Upstairs - must maintain new carpets.
Window Cleaning - three times a year
Manhours x wage Rate
Productive
Supervisory
Managerial
Supplies
Equipment
Liners, etc.
TOTAL ANNUAL BID FOR THIS BUILDING
$13,100
-16-
JANITORIAL SERVICES
BUILDING WORKSHEET
Building: Vehicle Maintenance
804 Texas Street
Denton, Texas
Square Footage: 1,000 Days to be Cleaned: MTWThF
Special Requirements:
Office, restrooms, and hallways - not shop area.
Window Cleaning - one time a year
Manhours x Wage Rate
Productive
Supervisory
Managerial
Supplies
Equipment
Liners, etc.
TOTAL ANNUAL BID FOR THIS BUILDING
Hours: Evening
$985.00
-17-
JANITORIAL SERVICES
BUILDING WORKSHEET
Building: Visual Arts Center
Bell & Hickory
Denton, Texas
Square Footage: 20,000 Days to be Cleaned: MTWThF Hours: Daytime
Special Requirements:
Supervised by Visual Arts staff. Cleaning schedule set by Visual Arts
staff. windows are a factor. Dusting is a factor.
Window Cleaning - three times a year
Manhours x wage Rate
Productive
Supervisory
Managerial
Supplies
Equipment
Liners, etc.
TOTAL ANNUAL BID FOR THIS BUILDING
$2,845
-18-
JANITORIAL SERVICES
BUILDING WORKSHEET
Building: Civic Center
321 E. McKinney
Denton, Texas
Square Footage: 20,000 Days to be cleaned: MTWThFS Hours: Evening
Special Requirements:
Large open floor, large carpet track, many special rentals. Rental
clean ups are paid for by the renters. Schedule may need to be adjusted
due to rentals. Sundays are dedicated to the large floor area.
Window Cleaning - two times a year
Manhours x Wage Rate
Productive
Supervisory
Managerial
Supplies
Equipment
Liners, etc.
TOTAL ANNUAL BID FOR THIS BUILDING
$10.800
-20-
JANITORIAL SERVICES
BUILDING WORKSHEET
Building: Senior Center
509 N. Bell
Denton, Texas
Square Footage: 8,000 Days to be Cleaned: MTWThF Hours: Daytime
Special Requirements: Hours set by building staff; dance special treatment
(per attachment)
Window Cleaning - two times a year
Manhours x-Wage Rate
Productive
Supervisory
Managerial
Supplies
Equipment
Liners, etc.
TOTAL ANNUAL BID FOR THIS BUILDING
$4,800
-21-
JANITORIAL SERVICES
BUILDING WORKSHEET
Building: Martin Luther King, Jr. Recreation Center
Denton, Texas
Square Footage: 20,000
Special Requirements:
Days to be Cleaned: MTWThF
Hours: after 9pm
Cleaning will not begin until January, 1989.
activity.
Window Cleaning - three times a year
Manhours x wage Rate
Productive
Supervisory
Managerial
Supplies
Equipment
Liners, etc.
Wood gym floor, high
TOTAL ANNUAL BID FOR THIS BUILDING $5,310
*'From completion in January thru Oct.
-39-
JANITORIAL SERVICES
- BUILDING WORKSHEET
Building: Denia Recreation Center
1001 Parvin
Denton, Texas
Square Footage: 13,000
Special Requirements:
Days to be cleaned: MTWThF
Hours: Evening after 9pm
Gym area, high activity.
Window Cleaning - two times a year
Manhours x Wage Rate
Productive
Supervisory '
Managerial
Supplies
Equipment
Liners, etc.
TOTAL ANNUAL BID FOR THIS BUILDING
$ 7.800
-22-
JANITORIAL SERVICES
BUILDING WORKSHEET
Building: North Lakes Recreation Center
2001 West Windsor
Denton, Texas
Square Footage: 13,800
Days to be Cleaned: MTWThF
Hours: Evening after 9pm
Special Requirements:
Window Cleaning - two times a year
Manhours x Wage Rate
Productive
Supervisory
Managerial
Supplies
Equipment
Liners, etc.
TOTAL ANNUAL BID FOR THIS BUILDING
$5.6(14
-23-
JANITORIAL SERVICES
3U7LDING WORKSHEET
Building: Traffic control
901 Texas Street
Denton, Texas
Square Footage: 1,000 Days to be Cleaned: 'IT_W-hF
Special Requirements:
Offices and restroom only - not shop area.
Window Cleaning - 0 times a year
Manhours x Wage Rate
Productive
Supervisory
Managerial
Supplies
Equipment
Liners, etc.
TOTAL ANNUAL BID FOR THIS BUILDING
Total Annual Bid for all 12 Buildings --$109, 720
Hours:
$
$
$
$985.00
DATE OCTOBER 4, 1988
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID# 9900 USED DATA PROCESSING EQUIPMENT
RECOMMENDATION
WE RECOMMEND THIS BID BE AWARDED TO COMDISCO, INC , IN THE AMOUNT
OF $23,763 00, FOB DENTON WITH DELIVERY IN 30 DAYS
SUMMARY
THIS BID IS FOR THE PURCHASE OF A GROUP OF MAJOR DATA PROCESSING
EQUIPMENT THE EQUIPMENT WILL BE UTILIZED TO UPGRADE THE SERVICES
AND CAPABILITIES OF THE DATA PROCESSING DIVISION AND HAS BEEN APPROVED
BY THE DATA PROCESSING ADVISORY BOARD
THE EQUIPMENT IS USED, BUT DOES MEET IBM MAINTENANCE REQUIREMENTS
AND IS A SAVINGS OF APPROXIMATELY 60% OVER THE NEW COST
BACKGROUND
TABULATION SHEET, MEMO FROM GARY COLLINS, DIRECTOR OF DATA PROCESSING
PROGRAMS, DEPARTMENT OR GROUPS AFFECTED
DATA PROCESSING DIVISION
FISCAL IMPACT
FUNDS FOR THIS PURCHASE WILL BE TAKEN FROM 1987/88 BUDGET FUNDS
ACCOUNT NUMBER 100-036-0017-9103
Respectfully submitted
Lloyd V Harrell
City Manager
P ared by
Name TOM 0 SHAW
Title ASSISTANT PURCHASING AGENT
Approved
m 4 H ARSHALL
ile URCHASIMNG AGENT
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DATE OCTOBER 4, 1988
TO MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM LLOYD V HARRELL, CITY MANAGER
SUBJECT BID# 9897 JANITORAL SERVICE
RECOMMENDATION
WE RECOMMEND THIS BID BE AWARDED TO TWO DIFFERENT VENDORS AT A
LOWER PRICE THAN ANY ONE VENDOR HAS BID AWARD ITEMS 1,2, AND
6 TO WHITE GLOVE FOR THE YEARLY TOTAL OF $43,800 00 AND ITEMS
3,4,5,8,9,10,11 AND 12 TO VARSITY CLEANERS AT THE YEARLY TOTAL
OF $48,394 00 THIS MAKES A TOTAL AWARD OF $92,194 00
SUMMARY
THIS BID WAS SENT TO OVER 20 VENDORS WE RECEIVED ONLY FIVE BIDS
AS SHOWN ON THE TABULATION SHEET WE HAVE RECOMMENDED THAT ITEM
SEVEN MARTIN LUTHER KING RECREATION CENTER NOT BE AWARDED AT THIS
TIME THE VENDORS HAD TO MAKE A GUESS AS THE BUILDING IS NOT COMPLETE
WE WILL BID MLK WHEN IT IS FINISHED AND READY FOR OCCUPANCY THIS
AWARD IS SOME $12,276 00 LESS THAN THE LOW BID AND ONLY $330 25
MORE THAN THE LOW BID FOR EACH ITEM WE FEEL THE ABOVE AWARD IS
THE LOWEST AND BEST BIDS FOR THE CITY THIS GIVES US ONLY 2 VENDORS
RATHER THAN 4 VENDORS AND WE ARE SURE A DALLAS VENDOR WOULD NOT
WANT TO COME UP AND SERVICE ONLY ONE BUILDING
BACKGROUND
TABULATION SHEET AND MEMO FROM BRUCE HENNINGTON, SUPERINTENDENT
OF BUILDING OPERATIONS
PROGRAMSl_DEPARIMLN!j OR GROUPS AFFECTED
ALL CITY DEPARTMENTS AND/OR DIVISIONS USING THE LISTED BUILDING
REQUIRING JANITORAL SERVICES
FISCAL IMPACT
BUDGETED ACCOUNT
RESPECTFULLY SUBMITTED
LLOYD V HARRELL
CITY MANAGER
E'A
f~4A
TLE PURCHASING AGENT
APPROVED
R JOHN MARSHALL
ITL PURCHASING AGENT
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