1988-1120923L
NO U11.
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT
FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES,
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING
FOR AN EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials, equip-
ment, supplies or services in accordance with the procedures of
state law and City ordinances, and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefor, and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the
materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered
bids or materials, equipment, supplies, or services, shown in
the "Bid Proposals" attached hereto, are hereby accepted and
approved as being the lowest responsible bids for such items
BID ITEM AMOUNT
NUMBER NO VENDOR
9872 All Cummins Supply 26,227 90
9874 1 Cummins Supply 777 ft
9874 2 Cummins Supply 1 198 ft
9874 3 Cummins Supply 1 178 ft
9874 4 WESCO 410 ft
9874 5 Cummins Supply 3 497 ft
9874 6 Temple, Inc 5 252 ft
SECTION II That by the acceptance and approval of the above
numbere tems of the submitted bids, the City accepts the offer
of the persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION III That should the City and persons submitting
approve an accepted items and of the submitted bids wish to
enter into a formal written agreement as a result of the
acceptance, approval, and awarding of the bids, the City Manager
or his designated representative is hereby authorized to execute
the written contract which shall be attached hereto, provided
that the written contract is in accordance with the terms,
conditions, specifications, standards, quantities and specified
sums contained in the Bid Proposal and related bid documents
herein approved and accepted
SECTION IV That by the acceptance and approval of the
above nu-um-items of the submitted bids the City Council
hereby authorizes the expenditure of funds therefor in the amount
and in accordance with the approved bids or pursuant to a written
contract made pursuant thereto as authorized herein
SECTION V That this ordinance shall become effective
immed ate y upon its passage and approval
PASSED AND APPROVED this 5th day of July, 1988
RAY S ENS, MAYOR
ATTEST
J R' A T' , CRETARY
A PROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
BY
PAGE TWO
DATE July 5, 1988
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT #9872 - ELECTRONIC PULSE RECORDING SYSTEM
RECOMMENDATION We recommend the award of this #9872 to the low vendor meeting
specification which is Cummins Supply at a total amount of $26,227 90
SUMMARY This is for the equipment and software which will be used to reduce
manpower and equipments costs in reading meters in connection with the "System Peak
Reduction" program This program reduces KW demand during peak loading periods
BACKGROUND Memorandum - Ray Wells
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Metering do Substation Bond Funds # 611-008-0253-9224
FISCAL IMPACT There is no additional impact on the general fund
Respectfu submitted
vsu/ W
Lloyd Harrell
City Manager
Prepared by
Name Denise Manning
Title Buyer
Approved
Name" John J Marshall, C P
` T i t l e Purchasing Agent
C/TY of DENTON, TWUS 215 E MCKINNEY / DENTON, TEXAS 76201 / TELEPHONE (817) 588 8200
MEMORANDUM
TO Tom Shaw, City Purchasing Manager
FROM: Ray D Wells, Superintendent, Electric Metering/Substations
DATE June 29, 1988
SUBJECT EVALUATION BID NO P-9872
After careful consideration of all seven (7) vendor proposals submitted,
it is my recommendation we accept the proposal of Cummins Supply
Company, Fort Worth, Texas The Cummins' proposal is for Sangamo
Recorders and Software and this proposal meets our bid specifications
This proposal is also low bid submitted I suggest we order fifty (50)
Recorders, Software, Retriever/Programmer and Telxon Module I am
attaching detailed Request For Purchase
very truly yours,
Ray D Wells
RDW/c7
2RDWO62988188
DATE July 5, 1988
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM
Lloyd V Harrell, City Manager
SUBJECT
BID# 9874 WIRE AND CABLE
RECOIRIENDATION
We recommend this bid be awarded to the lowest
bidder meeting
ecification and
s
our required delivery schedule for each item as listed
p
Item 1
#2 Conc Cable to Cummins Supply at 777/ft
38,850 00
item 2
4/0-4/0-2/0 Cable to Cummins Supply alit 198/ft
29,950 00
Item 3
795 MCM Wire to Cummins Supply at 1 178/ft
88,350 00
Item 4
4/0 AAC Wire to WESCO at 410/ft
8,200 00
Item 5
250 MCM Unishield to Cummins Supply at 3 497/ft
10,491 00
Item 6
500 MCM Unishield to Temple, Inc at 5 252/ft
52,520 00
TOTAL BID AWARD $
228,361 00
SUMMARY
This bid is for the purchase of wire and cable for
replacement of
warehouse stock
this material is used by the Electric Distribution Department in the
maintenance and
new construction of the electric distribution system
The quantities
are expected to be a 3-6 month supply
BACKGROUND Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS. AFFECTED
Working Capital Warehouse - Inventory purchase
FISCAL IMPACT
1987/88 Budget Funds for Electric Inventory Stock
710-043-0582-8708
Respect ly/submitted
K
Lloyd V Harrell
City Manager
Prepared by
Name Tom D Shaw, C P S
Title Purchasing Agent
Approved
/Iiame 00hn J Marshall, C P M
Title Purchasme Agent -
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