1988-1070923L
NC PROVIDING FOR THE EXPENDITURE OF UN F EN
PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES IN
PURCHASES ACCORDANCE FROM H REQTHE UIREMENTS PROVISIONS OF COMOF STATE LAW PETITIVE BIDS, EXEMPTING AND PROVIDING
FOR AN EFFECTIVE DATE
WHEREAS, state law and ordinance require that certain
contracts requiring an expenditure or payment by the City in an
amount exceeding $10,000 be by competitive bids, except in the
case of public calamity where it becomes necessary to act at once
to appropriate money to relieve the necessity of the citizens, or
to preserve the property of the city, or it is necessary to
of protect unforeseen u damage health to public the
property, machinery tor equipment, citizen of the NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
NO &-IV
SECTION I That the City Council hereby determines that
there Is a pu is calamity that makes it necessary to act at once
to preserve appropriate the money eofe the city, eorito protect itheepublic
health of the citizens of the city, or to provide for unforseen
damage to public property, machinery or equipment, and by reason
thereof, the following emergency purchases of materials,
equipment, supplies or services, as described in the "Purchase
Orders" attached hereto, are hereby approved
PURCHASE
ORDER NUMBER
VENDOR
AMOUNT
84869
Poly American
$29,550 00
SECTION II That because of such emergency, the City Manager
or es gnat, employee is hereby authorized to purchase the
materials, equipment, supplies or services as described in the
attached Purchase Orders and to make payment therefore in the
amounts therein stated, such emergency purchases being in
accordance with
romprovisions
requirements state of l competitive nbidsuch
purchases by the City f
SECTION III That this ordinance shall become effective
imme ate y upon its passage and approval
PASSED AND APPROVED this the 21st day of June, 1988
)(fa
RAY S HEN ) MAYOR
ATTEST
J IFs VALTERS, CI SECRETARY
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
BY
PAGE TWO
DATE June 21, 1988
CITY COUNCIL REPORT
TO. Mayor and Members of the City Council
FROM: Lloyd V Harrell, City Manager
SUBJECT Purchase Order 84869 Poly American
RECOMPENDATION.
We recommend this purchase order 84869 to Poly American in the
amount of $29,550.00 be approved
SUMMARY
This purchase order is for 7500 rolls of refuse bags The contract
supplier of our Refuse Bags has notified us of an industry wide
allocation of resin for bag manufacture This shortage has made
it impossible to meet our delivery schedule for September distribution
The 7500 rolls on this purchase order were manufactured for another
city to a slightly different specification
(See Attached Sheet)
BACXGROUND:
Purchase order 84869 Memo dated 5/4/88 & 6/14/88
PROGRAMS, OEPARTI6= OR GROUPS AFFECTED:
Warehouse and residential Solid Waste
FISCAL IMPACT.
1987/88 Budget
Respectf 11Y submitted
Lloy V Harrell
City Manager
Pre red by
Name Tom 15 Shaw, C P M
Title Purchasing Agent
Approved
Nam John J
4g ~ Marshall, C P M
Title. Purchasing Agent
SUMMARY
Actually this bag exceeds our normal specifications it
is 1 7 thick vs 1 5 mil , measures 30x39 instead of 30x37
It is not printed with City of Denton identification and
only has 50 bags per roll instead of 52
The price for the bags is $3 94 per roll instead of the
$2 61 contract price. Recent bids taken by other cities
is Richardson and Mequite have indicated a price increase
of up to 100% I highly recommend we purchase these
available bags This will give us some breathing room
and time for the market to settle The $3 94 is below
market price and reflects the actual cost to the
manufacture Poly American
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CITY of DENTON, TEXAS PURCHASING DIVISION / 901 B TEXAS STREET / DENTON, TEXAS 76201
TO ZCHARLIES WATKINS
FROM TOM D. SHAW
DATE APRIL 4, 1988
SUBJECT: COST OF REFUSE BAGS
I have talked with several of the Refuse Bag Suppliers The
general feeling is that the cost of bags will double with our
new bid.
City of Mesquite prices went from $2 49 per roll to $5 02 per
roll of 50 bags.
This might be important in your budget process
Our current bid is good thru September
COPY
8171565a311 D/FW METRO 267 0042
ary of DENTON, TEXAS
PURCHASING DIVISION / 901 8 TEXAS STREET / DENTON, TEXAS 76201
M g M O R A N D U M
TO: Charlie Watkins, Solid Waste
FROM: Tom Shaer, Purchasing
DATE: June 14, 1988
SUBJECT: REFUSE BAGS
Due to a major international shortage of linear low
polyethelyne resin our supply of refuse bags is
currently in jeopardy.
I called our supplier Poly-American to order 10,000
rolls for the September distribution and warehouse
stock They informed me that due to the allioation
of resin, of which they will have none before August,
no bags are available They hope to supply the customers
they are under contract to sometime in September or
October depending upon resin supply. This shortage is
industry wide and is a spin off of the low oil prices
and decreasing supply.
We currently have 2300 rolls in stock We have discontinued
sales to other cities, school districts and other customers
effective June 10, 1988.
The September distribution may have to be delayed until
October. We will keep you advised.
cc John McGrane, Finance
Bill Angelo, Public Works
Larry Carter, Warehouse
COPY
81715668311 D/FWMETRO 2670042