1988-084C)23L
NO
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT
FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES,
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING
FOR AN EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials, equip-
ment, supplies or services in accordance with the procedures of
state law and City ordinances, and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefor, and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the
materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered
bids or materials, equipment, supplies, or services, shown in
the "Bid Proposals" attached hereto, are hereby accepted and
approved as being the lowest responsible bids for such items
BID
ITEM
NUMBER
NO
VENDOR
AMOUNT
9857
All
The New Kibler's Office Supply
65,000 00
9862
1
Lake Cities Concrete
3
30/bag
9862
2A
Lake Cities Concrete
38
00/square
yard
9862
2B
Lake Cities Concrete
38
00/square
yard
9862
2C
Lake Cities Concrete
37
50/square
yard
9862
3
Wilson Sand
4
00 yard
9862
4
Whites Mines
7
74 ton
9862
5
Whites Mines
6
68 ton
9862
6
Whites Mines
8
03 ton
9862
7
Whites Mines
8
02 ton
9862
8
Chico Crushed Stone
7
18 ton
9862
9
Whites Mines
6
21 ton
9862
10
Boyd Excavation
6
85 yard
9864
All
Consolidated Traffic Control
17
,670 00
SECTION II That by the acceptance and approval of the above
numbered-Items of the submitted bids, the City accepts the offer
of the ersons submitting the bids for such items and agrees to
P
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION III That should the City and persons submitting
approve an accepted items and of the submitted bids wish to
enter into a formal written agreement as a result of the
acceptance, approval, and awarding of the bids, the City Manager
or his designated representative is hereby authorized to execute
the written contract which shall be attached hereto, provided
that the written contract is in accordance with the terms,
conditions, specifications, standards, quantities and specified
sums contained in the Bid Proposal and related bid documents
herein approved and accepted
SECTION IV That by the acceptance and approval of the
above numbereT-items of the submitted bids the City Council
hereby authorizes the expenditure of funds therefor in the amount
and in accordance with the approved bids or pursuant to a written
contract made pursuant thereto as authorized herein
SECTION V That this ordinance shall become effective
immediatery upon its passage and approval
PASSED AND APPROVED this 17th day of May, 1988
RAY ST ENS, MAYOR
ATTEST
J A RS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
PAGE TWO
DATE May 17, 1988
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT #9957 YEARLY OFFICE SUPPLIES
RECOIVENDATION We recommend this bid be awarded
The New Kibler's Office Supplies at 42% and 30% discounts
chase $65,000 00 in office supplies in the coming year
to the high discount bidder,
We estimate wi will pur-
SUMMARY This bid is for the purchase of office supplies for the period of one
year ine supplies for Central Stores was bid at 42% discount and petty cash pick-up
items at 30% discount These discounts are from their yearly catalog published prices
and or published catalog price changes during the year This is the way that the dealers
cost is also determined This bid was sent to six or more vendors, and we received the
two bids
BACKGROUND Tabulation Sheet
PROGRAMS DEPARTMENTS OR GROUPS. AFFECTED
All City Departments
FISCAL IMPACT All items budgeted in 8101 office supplies
Respect; l
y//ss/ubmitted
0
6e~& v4
Lloyd Harrell
City Manager
Prepared by
ame hn /Y Marshall, C P M
Approved
Title Purchasing Agent
i~oie. ~6F(n J` Marshall, C P M
Title Purchasing Agent
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DATE May 17, 1988
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT # 9862 CEMENT, CONCRETE do AGGREGATES
RECOIRIENDATION We recommend this bid be awarded to be the lowest bidder for
eac item as listed on the attached sheet
SUMMARY This bid is for the annual supply of cement, concrete and aggregate
use y he various departments in the maintenance and new construction of utility and
Public Works projects The annual amount are estimates only
This bid contains a twelve month extension clause that may be
exercised if market conditions are favorable to the City of Denton
BACKGROUND Tabulation sheet
PROGRAMS, DEPARTMENTS OR GROUPS. AFFECTED
Utility and Public Works
FISCAL IMPACT 1987/88 Budget Funds
1988/89 Budget Funds as approved
Respectf ily submitted
v
Lloydiff Harrell
City Manager
P7ared by
Name Tom D Shaw, C P M
Title Assistant Purchasing Agent
Approved
I " ~ ~44"~ - , ~ " , ~ -
/1(am , /ToKn` J Marshall, C P M
Title-, Purchasing Agent
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BID# 9862
Recommendation for Award
Estimated
Vendor
Price/Unit
Annual Usage
1
Lake Cities Concrete
3
30/bag
$16,50000
2A
Lake Cities Concrete
38
00/sq yd
100,000 00
2B
Lake Cities concrete
38
00/sq yd
10,000 00
2C
Lake Cities Concrete
37
50/sq yd
10,000 00
3
Wilson Sand
4
00/yard
10,000 00
4
White Mines
7
74/ton
9,000 00
5
White Mines
6
68/ton
5,000 00
6
White Mines
8
03/ton
6,000 00
7
Whites Mines
8
02/ton
6,000M
8
Chico Crushed
7
18/ton
12,000 00
9
Whites Mines
6
21/ton
8,000 00
10
Boyd Excavation
6
85/yard
100,000 00
Total Estimated Usage - $292,500 00
DATE May 17, 1988
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT # 9864 - TRAFFIC CONTROL PARTS
RECOMMENDATION We recommend this bid be awarded to the lowest bidder meeting
specs ication o Consolidated Traffic Control in the total amount of $17,670 00
SUMMARY This bid is for the purchase of loadswitches, vehicle detectors and
power supplies necessary for the University Drive/Carroll Boulevard traffic control
upgrade These items must be compatible with existing equipment
BACKGROUND Tabulation sheet
PROGRAMS DEPARTMENTS OR GROUPS AFFECTED.
Traffic Control
FISCAL IMPACT Traffic Control Bond Funds 436-020-GO87-9105
ly submitted
Lloyd(A Harrell
City Manager
PiMpared by
Name Tom D Shaw, C P M
Title Assistant Purchasing Agent
Approved
iA a ohn J Marshall, C P M
✓ Titr, Purchasing Agent
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