1988-0780923L
NO Q 'D
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT
FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES,
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING
FOR AN EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials, equip-
ment, supplies or services in accordance with the procedures of
state law and City ordinances, and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefor, and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the
materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered
bids or materials, equipment, supplies, or services, shown in
the "Bid Proposals" attached hereto, are hereby accepted and
approved as being the lowest responsible bids for such items
BID
NUMBER
ITEM
NO
VENDOR
AMOUNT
9847
1
Poleline Electric
$13,758 00
9856
1
E C I Electronics, Inc
$ 7,071 17
9856
2
V S I Video Systems, Inc
$
3,083 00
SECTION II That by the acceptance and approval of the above
numbered items of the submitted bids, the City accepts the offer
of the persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION III That should the City and persons submitting
approved and accepted items and of the submitted bids wish to
enter into a formal written agreement as a result of the
acceptance, approval, and awarding of the bids, the City Manager
or his designated representative is hereby authorized to execute
the written contract which shall be attached hereto, provided
that the written contract is in accordance with the terms,
conditions, specifications, standards, quantities and specified
sums contained in the Bid Proposal and related bid documents
herein approved and accepted
SECTION IV That by the acceptance and approval of the
above num a ec-items of the submitted bids the City Council
hereby authorizes the expenditure of funds therefor in the amount
and in accordance with the approved bids or pursuant to a written
contract made pursuant thereto as authorized herein
SECTION V That this ordinance shall become effective
immediately upon its passage and approval
PASSED AND APPROVED this 3rd day of May, 1988
-Ka J
Y S' F , M OR
ATTEST
N E LTERS, CI SECRETARY
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
BY
PAGE TWO
DATE May 3, 1988
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT Bid #9847 Padmount Switchgear
RECO11MENDATION We recommend this bid be awarded to the lowest bidder
Poleline Electric in the amount of $6879 00 per unit for a total bid of
$13,758 00
SUMMARY This bid is for the purchase of two Padmounted Switchgear
Assemblies These units are to be utilized in the Electric Distribu-
tion system
BACKGROUND Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED Electric Distribution Utility
FISCAL IMPACT 1987/88 Budget Funds #611-008-0252-9221
Respectfully submitted
L arrel
City pager
P ared~by
Name Tom Shaw
Title Assistant Purchasing Agent
Approved
Nape Jo 14 "
bs arshall
e~Purchasing Agent
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DATE May 3, 1988
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID# 9856 SECURITY CAMERA SYSTEM
RECOMMENDATION We recommend this bid be awarded in two sections to the low
bidder meeting specifications Section I to E C I., Electronics, Inc for $7,071 17 we
would like to award Section II to V S I , Video Systems, Inc for the amount of $3,083 00
This makes a total bid award of $10,154 17
SUMMITRY This bid is for, Section 1, a Camera Security System installed at
t e ervice Center and involves the budgeted funds of several divisions at the Service
Center Section II is for the upgrade and addition to the security system at the Electric
Production Plant
BACKGROUND Tabulation sheet
Memorandum - Ray Wells, Metering do Substations
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
This will affect the security of both facilities and is needed for
several reasons One of the main reasons is the large number of break-ins
FISCAL IIIPACT' There is no additional impact on the General Fund
Respectful y submitted
, ZAE'. I /j 9 ye". ozz
Harrell
Lo~yl 40'
City Manager
Prepared by p
~ ~Q1~LL
e " /~OI1n Marshall, C P
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Approved
to hn J Marshall, C P M
T)t1B/ Purchasmg Agent
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CITY of DENTON, TEXAS 215 E McKINNEY / DENTON, TEXAS 76201 / TELEPHONE (817) 566 8200
M E M O R A N D U M
TO John J Marshall, Purchasing Agent
FROM Ray D Wells, Superintendent Electric Metering/Substations
DATE April 26, 1988
SUBJECT Evaluation of Bid No 9856 "Security Camera System"
Based on the specifications issued and bid quotes submitted, we
recommend award to E C I Video, Dallas, Texas as low bid meeting
specifications We further recommend bid item 8 be modified to option
quote listed for a Panasonic WJ-527 sequential switcher instead of the
Panasonic WJ-205B I recommend bid items 13 and 14 be deleted as it
will be easier and more economical to furnish these items in-house as
needed
2 Res ctfully,
Ray D Wells
RDW gb
2RDWO42688163