1988-0420923L
NO W-OjzZZ
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT
FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES,
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING
FOR AN EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials, equip-
ment, supplies or services in accordance with the procedures of
state law and City ordinances, and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefor, and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the
materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered
bids or materials, equipment, supplies, or services, shown in
the "Bid Proposals" attached hereto, are hereby accepted and
approved as being the lowest responsible bids for such items
BID
ITEM
NUMBER
NO
VENDOR
AMOUNT
9828
1
GMC
33,174
00
9828
2
Motor Truck Equipment
4,815
00
9829
All
Lone Star Peterbilt
161,840
00
9830
All
The Spencer Company of Dallas
11,292
00
9837
All
Ben Griffin Tractor
11,225
00
SECTION II That by the acceptance and approval of the above
numbere items of the submitted bids, the City accepts the offer
of the persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION III That should the City and persons submitting
approved and accepted items and of the submitted bids wish to
enter into a formal written agreement as a result of the
acceptance, approval, and awarding of the bids, the City Manager
or his designated representative is hereby authorized to execute
the written contract which shall be attached hereto, provided
that the written contract is in accordance with the terms,
conditions, specifications, standards, quantities and specified
sums contained in the Bid Proposal and related bid documents
herein approved and accepted
SECTION IV That by the acceptance and approval of the
above numFered-items of the submitted bids the City Council
hereby authorizes the expenditure of funds therefor in the amount
and in accordance with the approved bids or pursuant to a written
contract made pursuant thereto as authorized herein
SECTION V That this ordinance shall become effective
immed ate y upon its passage and approval
PASSED AND APPROVED this 1st day of March, 1988
~-ry
RAY EP S, MAYOR
ATTEST
J AL ERS` , CITY SECRETARY
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
BY ~~I
PAGE TWO
DATE March 1, 1988
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID # 9828 12 Yard Dump Body
REC0141ENDATION We recommend this bid be awarded to the lowest bidder meeting
specification for the truck cab/chassis and the body
(1) Truck chassis to summit white GMC in the amount of $33,174 00
(2) Dump Body to Motor Truck Equipment in the amount of $4,815 00
Total bid award is $37,989 00
SUMMARY This bid is for the purchase of a 12 yard dump truck to be
assigned to the water & sewer field service department The truck
will be a motor pool replacement of a smaller 6 yard truck The
larger truck will give the department a larger capacity and in turn
improve the efficiency of the field services operation
BACKGROUND Tabulation Sheet
PROGRAMS, QEPARTMENTS OR GROUPS AFFECTED Water and Sewer field Services and
Motor Pool Operations
FISCAL IMPACT This truck will be jointly funded by motor pool replacement
funds account 720-040-0020-8707 in the amount of $11,262 00 and Water &
Sewer capital expenditure funds account 620-082-0471-9104 in the amount
of $26,727 00
Re spectf y submitted
v
Lloyd Harrell
City Manager
Prepared by
Name Tom D Shaw
Title Asst Purchasing Agent
Approved
c2i; ~ I ~ ~
e o n J Mar shaill
itle Purchasing Agent
1
1
I
I
y l
t~f 1
~ 1
1
m l
~ I
m
nJ
~
1
ml
TI
O
m
1
r I
I
1
~ I
i
1
q
1
~ I
1
ti t
s
i
m
I
I
1
1
I
1
I
ID I
1
1
r
~
1
ti
I
~
I
I
I
1
1
I
I
I
1
I
T I
I
r l
~
I
rJ 1
I
N
1
m 1
N I
I
+p
1
I
~ 1
m
1
I
m l
1 1
a 1
N
I
y I
m I
9 1
m
1
I
N 1
m 1
F9 1
1
1
I I
I
e
1
r• 1
~ 1
1
v I
r
a.l
N I
g
r
i
s i
~ i
m~
v
I
I
1 I
m I
r
~
e
n
I
C,B 1
9 i
~ 1
al
I
=i
r I
ai
=
m
i
'
l
1
I
I
~ I
9 1
TI
1
1
1
I
I
I
~ 1
~ 1
1
1
t
~
1
I
~ I
I
HI
OI
1
I
1
I
1
1
91
I
1
1
1
1
I
1
1
1
1
1
OI
0l
1
I
1
1
1
I
1
0
1
I
1
1
f
"
1
1
1
I
1
1
I
I
1
1
1
I
I
1
r
I
1
I
1
n
I
I
S
rmJl
pm
Ln
i
i
JI
i
m i
<
~
9
m
m
~
~o
i
~
a
~
rJl
I
e i
a I
~r
y
T
r
I
i
i
1
1
1
1
I
1
1
1
M
T
E
1~'
i
I
T 1
-D
1
I
.~1
I
i
1
_
I
1
1
1
I
1
m i
~
a
~
m
Fi
m
~ i
~
n
i
a
e
I
1
1
1
-I
1
1
1
1
1
I
r
1
1
i
N
i
C
Al ~
T
C.
m
~
i
Z I
2 ~
~
m
~1
s
~
VI
1
I
1
I
~
1
1
ti
m
I
1
m
U
~
1
i
1
< r
mZ ~
S
a
~
1.
s
T
N
m
O
Z
m
=
~
O 1
'.SO i
~
y
1
I
~
1
I
m
I
I
1
I
91
OI
ml
m
1
LP
'11
O I
i
N
r
1
'1
T
P
p
1
~
I
~1
~I
1
1
r 1
1
= 1
~
1
1
z 1
p 1
I
i
11
I
ti l
_ _ _
_ _
_ _
_
_
I
I
r I
1
yY ~
I
T
1
I
0
r
r
1
~i
I
I
1
1
1
<
1
1
1
1
I
I
I
I
I
1
I
I
1
I
1
1
1
I
1
I
1
I
I
T 1
` I
r I
VIII
N
1
I
19 1
N I
I
~O
I
I
11
rJ 1
1
m
1
IL I
1 I
? 1
N
I
I
fD I
m I
9 1
m
I
1
N 1
/d I
p I
1
I
11
1
I
p
1
I
it
I
I
ti
N
C
r
I
3
1
~1
®1
~1
1
I
1
I
~ i
i
T
T
~1
p
.
0
ti
y
C
I
Uf
1
1
~ I
y
1
i
O
O
m
C'
p
I~f
1
C'1
1
i 1
3 I
~f 1
m
'K
I
S
~
_
I
'O
1
1
T 1
1
1
1
1
I
~
1
~j
I
9
1
OI
I
~
I
p
p
z
1
Q~1
1
I
f
/f
1
1
SI
I
1
I
1
yI
1
I
I
1
OI
1
I
I
I
OI
1
1
i
ri
I
1
I
1
1
i
i
m
i
c
i
~
Z
i
i
z
i
~
_
v
~
~
i
°
i
m
o
~
i
~
i
~
i
_ _
~ .
_
_
_ 1__
_
_1
_
_
_ _ _
_ _ _
_
1
2
T
1
T
i
a
m
i
~
~
i
en
o
i
r
1
I
x
i
i
~
m
±
i
i
~
z
~
T
i
~
i
aT
z
i
1
I
I
~
e
1
I
_
_
_ _
_
1
1
=
1
1
ti
1
1
T
'f
m
=
i
V
1
~
I
9
_
s
~
r
~
i
~
~
s
e
n
i
r
i
i
1
_
DATE March 1, 1988
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID # 9829 Side Loading Refuse Trucks
RECOIRIENDATION We recommend this bid be awarded to the lowest bidder
meeting specifications Lone Star Peterbilt in the amount of $79,970 00
each,plus $950 00 each for the optional sidedoor Price per truck
$80,920 00 Total bid award $161,840 00
SUMMARY This bid is for the purchase of two side loading residential
Refuse Trucks They are motor pool replacements for two units no longer
economical to repair The items bid are Peterbilt Truck Chassis with
AmRep Bodies This combination has been used successfully by the City
of Los Angelos, California for several years They have ordered 110 units
which the Peterbilt Plant in Denton is currently producing
BACKGROUND Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED Residential Solid Waste Collection
and Motor Pool Operations
FISCAL I11PACT These units will be funded through a third party lease/
purchase agreement
Respectf y submitted
v~
Lloyd Harrell
City Manager
Prepared by
Name Tom D aw,
Title Asst Purchasing Agent
Approved
e J Marshall '
itle urchasing Agent
I
1
91
0l
ml m
I
I
['ll
y
^i
i e
r
C
~I
C I
1
_
_
I
I
I
I
~I
I
1
1
m 1
1
N
I
I
Y
1
1
1
1
1
1
I
1
1
1
I
I
1
1
I
I
1
I
I
1
1
I
I
I
I
IJ 1
R!i I w
1
1
V 1
~r 1
1
m
-
M
m
I
1
I
l
l
N
r
1
1
ml
r1 .a
~
i
mi
°
-1
o
m
i
a
m
m
9
T
1
1
1
I
OI
l
~
p
C
r
N
'p
6
I
I
[1i
I
T
1
1
1
I
~
p
~
~
m
_
I
'1
<
~
1
1
1
ml
1
N
Z
3
y
~1
I
O
1
1
1
al
.
~
d
p
l
a
I
m
I
1
TI
ml
.
a
p
'J
fpl
n
6
I
I
I
I
T 1
T
rt
rt
2
IM
I
1
I
I
I
I
~
p
1
rq
~
a
y
+t
N
~
~
p
m
I
~
I
I
1
1
~
~
~
1
1
1
I
I
1
I
1
1
1
t
1
I
1
1
I
1
I
1
1
I
1
1
1
1
_ 1
I
I
1
1
I
1
T
I
1
'V
rt
I
H
YN
y
V
<
1
p
~
1•
1
S
~
S
l
'
1
Y.
1
ti m
Ip
9
v
~O
V
I
1
m S Ail
I
1
r
w
e
~
te
~
i
fA
m
m
le
a
-
i
I
1
z
~
r
a
~
~
~
i
e
i
N
s
e
n
~
p
'A
m
m
R
^
N
1
I
,y
I
I
1
I
j
1
r
m
G
m
@
p`
~
P
1
i
i
W
r
l
1
Y
®
I
g$
i
i m
~
N
~
j
$
1
ti
m
I
I
®
I
1
I
1
9
m
T
a
~
r
~.1
N
1
c
I
=
r
'
N
Q
1
y
9~
~
T
IJ
I
I
1
I
p
O
I
T
T
Y.w p
p
p
li
1
:O
I
z m
I
I
~
~I
i
m
i
a
m a
rt
R
y
v
f
m
~
rt
2
n
o
m
~
~O i
•
m
i
i
i
p
Ie
m
i
a
i
i
m
n .
.
•
-
i
®
~
1
N
1
1
G
I
1
I
m
z
I
I
i
1
1
a
I
1
1
1
DATE March 1, 1988
CITY COUNCIL REPORT
TO
Mayor
and Members
of the City Council
FROM
Lloyd
V Harrell,
City Manager
SUBJECT
BID #
9830 Panel
Furniture for Municipal Court
RECOMMENDATION: We recommend this bid be awarded to the low bidder
The Spencer Company of Dallas for $10,712 00 plus installation of
$580 00 for the total of $11,292 00 This is with a delivery of 91
days after receipt of order or sooner
SUMMARY. This procedure is for the remodeling and upgrading of this
office to better serve the public and take care of the record keeping
This has been reviewed previously by the council
BACKGROUND Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFFECTED The Municipal Court, Cashiers
offices This will create better efficiency and a more timely performance
of duties
FISCAL IMPACT. 100-04-0026-9101 Municipal Court
Respec lllyy submitted
v
Lloyd V Harrell
City Manager
Prepared by
v
iA! John J Marshall
TIT E Purchasing Agent
Approved
u
E hn J Marshall
ITLE. Purchasing Agent
I
1
i
yl
L
'1i
OI
i
yl
i
W
rl
m
c+
e
1
M\
I
~I
21
1
a i
i
~ i
I
I
X11
a
I
-41
_
_
_ _
_
_
1
I
I
r 1
1
1
qY 1
I
m 1
i
r
i
~
r
I
1
1
1
I
I
1
1
1
1
I
1
I
I
I
I
_
_ _ _
_
_ _
+1
I
I
1
I
r 1
1J0 1
N I
'r 1
'9 I
a I
qY
~
i
si
i
`
i
i
i
.
m
m
~
i
i
` i
r i
m
i
~
m
i
i
®i
~i
ci
'o
a
i
-
i
~ i
In
-1
1
N
p
r
I
P
1
1'
I
3
I
W I
X1
Ip
y
y
r~
ti
T
1
O
1
bl
®I
~I
'1
yl
1
m
1
I
X11
1
y
I
~i
Fri
~
m
i
~
i
i
Pl
N
i
m
i
i
i
r
~
1
1
I
~
I
I
1
1
1
1
1
(y 1
1
I
i
I
i
1
i
i
p
SC
I
I
1
1
X41
_
_
1
_
_ _
I
_ _
1
_
1
pf I
a
I
I
n
u
w
r
1n
a
~
°o
i
~ ~
41
1
e
®
41
"T
I
H
rJ0
I
1
1
m
~
~
~
0
_
I
1
ti
I
1
S
1
1
n m
m
i
ly
i
rn
i
o
i
m
~
i
.
l
u
l
~
.
p
N
y
li
N
1
9
I
g
~'ZC C'1
1
m
m
®
r♦0
1
]
0
®
®
m
~
1
1
1
1
I
~
1
t
1
S7
.%i
_
v
~
m
i
~
`
n
s
cavil
~
c~i
_
_ _
_ _
_1
_
_
I
_
_ _
_
_
_
__1_
_ _
_ _
_ _
_
_
_
DATE March 1, 1988
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID #9837 Tractor and Implements
RECOMMENDATION We recommend this bid be awarded to the lowest bidder
meeting specification Ben Griffin Tractor in the total amount of
$11,225 00 FOB Denton with delivery in 30 days
SUMMARY Bid #9837 is for the purchase of a 35 Horsepower Tractor and
mis'ce7Taneous implements This is a motor pool replacement for a 1965
Model Tractor, and will be assigned by Water Production Plant The
equipment will be used for maintenance and grounds keeping
BACKGROUND Tabulation Sheet
PROGRAMS DEPART14ENTS OR GROUPS AFFECTED Water Production Plant and Motor
Poo pera ions
FISCAL _111P CT This purchase will be 3ointly funded from motoipool
rep aceme unds account number 720-040-0020-8707 in the amount of
$3,534 00 and 1987/88 Budget Funds account number 620-081-0460-9104
Water Utility capital equipment to the amount of $7,691 00
le y submitted
v
Lloyd Harrell
City Manager
Prepared by
Name Tom D Shaw
Title Asst Purchasing Agent
Approved
e ohn J Marshall
1t18, Purchasing Agent
I
I
DI
O1 m1
m
ni
i
mi
o
i
i
d
I
I
tlp
1
I
O I
CI
T~ I I
I ~1
44
I
I
21
CI I
_
_
_
_
_
_
_ _ _
_
_
_1
_
_
_ _
I
1
HI
I
I ~1
I r I
_
I
1
4~1
I ml
i
i
I
m
1
I
I I
i
~
i
i
i
i
i i
1
1
I
I 1
1
I
v 1
N I ~ I
yll
I
1
N 1
I '3f1
1
I
1
1
MI
I I
NI ql
W I Cl1
^O
ID
1
m I
I
1
1
1
I
1
O
m
ml .~1
'~1
~
~
T
N
p
9
1
I
T
1
I
STI
O 1
I '~j
}1
I
~ 1
m
~
~
p
3
C
p
T
•
I-
~
I~'
'4
Pte-
ra
s
a
e~+
i
c
n
i
m i
i ~ i
g
~
~
~
p
m
'
~
z
~i
3
s
m
i
.'I
o
i
i
Ism i
l i
i
-
~
p
~
~
I
$
B'
i
i
of
i
i
~
i
~
i
~
of
1
I
OI
I I
I
I
1
1
I
1
I I
I I
I
1
i
<
i
®
~
N
i
i
i
y s
m
m
la
w
.Vn
w
m
i
4
i
n r
i
T
I
1
I
I
ti
'
3
<
~I
I>0
5N
N
~O
6
.
9 QJ
n
m
ry
1
S
I
F
C
I
N
g
~p
gyp
y+
-O
I
pp
I
$ 4TH
yy
I/
.q
N
N
L
11
•
VI
'+V
.
~
®
Iy
~
m
~
_ _
1D
I
I
_
_ i
1
1
I
S
~
~
~
G
T
S
y
T
~
..N
I
'
j
I
C] T T
Q
N
I
p
I
N~
V
pp~.
m
N
I
p.
p
O
1
O T S
F
+4
IV
C/1
m
m
}
~
t
~
]D
~
S Z
I_
_
_1_
_ _
_ _ _ _
I
I
1
1
1
I
1
I
i
I
=
I
I
p
I
I
I
I
I
p
S
I
I
I
1
.
1
I
_
_ 1
_ _ _
_