1988-0320923L
NO &-Q,32=
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT
FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES,
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING
FOR AN EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials, equip-
ment, supplies or services in accordance with the procedures of
state law and City ordinances, and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefor, and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the
materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in
the "Bid Proposals" attached hereto, are hereby accepted and
approved as being the lowest responsible bids for such items
BID
ITEM
NUMBER
NO
9763
9816
All
9825
All
VENDOR
Motorola, Inc $44,546 40
Texas Refuse 19,360 00
Texas Contractors Equipment 17,077 86
AMOUNT
SECTION II That by the acceptance and approval of the above
numbered tems of the submitted bids, the City accepts the offer
of the persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION III That should the City and persons submitting
approved and accepted items and of the submitted bids wish to
enter into a formal written agreement as a result of the
acceptance, approval, and awarding of the bids, the City Manager
or his designated representative is hereby authorized to execute
the written contract which shall be attached hereto, provided
that the written contract is in accordance with the terms,
conditions, specifications, standards, quantities and specified
sums contained in the Bid Proposal and related bid documents
herein approved and accepted
SECTION IV That by the acceptance and approval of the
above numb ec'F---items of the submitted bids the City Council
hereby authorizes the expenditure of funds therefor in the amount
and in accordance with the approved bids or pursuant to a written
contract made pursuant thereto as authorized herein
SECTION V That this ordinance shall become effective
immed ate y upon its passage and approval
PASSED AND APPROVED this 16th day of February, 1988
RAY XHEN', MAYOR
ATTEST
*JEIFUR*A&LJT-ERS1 CITY SECRETARY
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
BY ~~fQl `J Z G
PAGE TWO
DATE February 16, 1988
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID# 9763 800 MHZ RADIO SYSTEM
PURCHASE ORDER # 82652
RECOMMENDATION we recommend this purchase order in the amount of $44,546 40 be
approved to Motorola Communications
SUMMARY This purchase order is for the purchase of twelve (12) 35 watt
Smartnet Syntor 9000E mobile radios These radios will be installed in the 12 new
police sedans purchased earlier this year The prices were quoted as a part of Bid#
9763 for the main 800 MHZ Radio System Prices for hardware were bid as firm for
one year from system acceptance
BACKGROUND; Purchase Order #82652
PROGRAMS, DEPART14ENTS OR GROUPS AFFECTED Police Department Patrol Division
FISCAL IMPACT this Purchasr Order will be funded from a third party lease purchase
agreement Payments will be made from 1987/88 budget funds
Respectfully submitted
oy Harrell
City tanager
Prepared by
Name Tom D Shaw, C.P M
Ti t1 a Assistant Purchasing Agent
Approved
,144e J n 7. Marshall, C P M.
It) C, Purchasing Agent
(61 1 Y Ut- Ul:N I UN, I tAA,-l
215 E McKINNEY ST PURCHASE ORDER
P O NUMBER DATEIVENDOR NO
82652 2/16/88
VENDOR MOT52500
MOTOROLA COMMUNICATIONS
ATTN JIM MANTOS
3320 BELTLINE ROAD
DALLAS, TEXAS 75234
DENTON, TX 76201
DOCUMENT
C14
SHIP TO
EQUIPMENT SERVICES
FOR POLICE DEPT
CONFIRMATION ONLY
DO NOT DUPLICATE
TYP
ITEM ACCOUNT NUMBER
UNITS
NUMBER
DESCRIPTION BID NO
LINE AMOUN
01 LEASE PURCHASE
12
T99FX
SYNTOR 9000E 9763
27,583 68
02
12
051 W
35 WATT OPTION
4,815 12
03
12
W 829
8 SYSTEM, 16 SUBFLEET, 64 MODES
2,23440
04
12
W 822
DYNAMIC REGROUPING
1,11720
05
12
W 269
ELECTRONIC SIREN P/A SYSTEM
7,02000
06
12
W 591
AUXILIARY SWITCH PANEL
1,77600
The City of Denton, Texas Is tax exempt House Bill No 20
Reference P O Number on all BIL, Shipments and Invoices
Shipments are F O B City of Denton, or as indicated
Send Invoices TO
City of Denton, Accounts Payable
215 E McKinney St, Denton, TX 76201
Phone 8171566.8223
TOTAL FOR HIS PPO $44,54640
Direct All Inquiries TO
John J Marshall, C P M Purchasing Agent
Tom D Shaw, C P M Asst Purchasing Agent
817/586.8311 D/FW Metro 267-0042
The City of Denton is an equal opportunity employer
DATE February 16, 1988
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID# 9816 REFUSE CONTAINERS
RECO121ENDATION We recommend this bid be awarded to the lowest bidder meeting
specification, Texas Refuse in the amount of $484 00 per containers Total bid award is
$19,36000
SUMMARY This bid is for the purchase of 40 pieces of 8 cubic yard front
loading refuse containers The containers will be utilized to compliment the existing
commercial refuse collection These type containers are designed to be compatible with
our front loading trucks
BACKGROUND Tabulation sheet
PROGRAMS, DEPART14ENTS OR GROUPS AFFECTED
Solid Waste Commercial
FISCAL IIIPACT 1987/88 Budget Funds Account #62-3-024-0802-9106
Respectf Ily submitted
v
Lloy Harrell
City Manager
Prepared by
Name Tom D Shaw, M
Title Assistant Purchasing Agent
Approved
me ars a ,
Tit1E, urchasing Agent
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DATE February 16, 1988
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID# 9825 TOWABLE BACKHOE
RECOJMIENDATION We recommend this bid be awarded to the single bidder, Texas
Contractors Equipment of Houston The bid amount is $17,077 86 delivered to Denton
SUMMARY This bid is for the purchase of a towable backhoe The desiggn~ of
this machine allows excavation in areas otherwise in-accessible by machines i e NZ row
easements, yards, etc This unit will be an excellent labor saving device
The price quoted seems to be a fair and reasonable price and is
within the budget estimated amount
BACKGROUND Tabulation Sheet
Pictures of the Unit
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED Electric Distribution - Underground,
Water and Sewer, Parks irrigation
FISCAL IMPACT 1987/88 Budget Funds Electric Utility #610-080-0252-9232
Prepared by
Name Tom D Shaw, C P M
Title Assistant Purchasing Agent
Approved
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it1e,Putchasing Agent
City
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