1988-0232205L
NO 49
AN ORDINANCE WITHDRAWING THE AWARD OF A CONTRACT FOR THE PURCHASE
OF POLICE SEDANS, AND AWARDING THE CONTRACT FOR SUCH PURCHASES TO
DAVE KRAUSE DODGE, PROVIDING FOR THE EXPENDITURE OF FUNDS THERE-
FORE, AND PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, on January 19, 1988, the City Council, with the
adoption of Ordinance No 88-12, awarded a contract for the
purchase of police sedans to Guy Laney Chrysler Plymouth, and
WHEREAS, on January 20, 1988, Guy Laney Chrysler Plymouth
asked to withdraw its bid due to a mistake in the bid submitted,
and
WHEREAS, the City Manager having recommended that this with-
drawal be accepted and that the City Council award the contract
for such purchase to the next bidder, Dave Krause Dodge, NOW,
THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered
bids or materials, equipment, supplies, or services, shown in
the "Bid Proposals" attached hereto, are hereby accepted and
approved as being the lowest responsible bids for such items
BID ITEM
NUMBER NO VENDOR AMOUNT
9808 All Dave Krause Dodge $151,199 88
SECTION II That by the acceptance and approval of the above
numbered items of the submitted bids, the City accepts the offer
of the persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION III That should the City and persons submitting
approved an accepted items and of the submitted bids wish to
enter into a formal written agreement as a result of the
acceptance, approval, and awarding of the bids, the City Manager
or his designated representative is hereby authorized to execute
the written contract which shall be attached hereto, provided
that the written contract is in accordance with the terms, condi-
tions, specifications, standards, quantities and specified sums
contained in the Bid Proposal and related bid documents herein
approved and accepted
SECTION IV That by the acceptance and approval of the
above numbereT-items of the submitted bids the City Council
hereby authorizes the expenditure of funds therefor in the amount
and in accordance with the approved bids or pursuant to a written
contract made pursuant thereto as authorized herein
SECTION V That this ordinance shall become effective
immediate y upon its passage and approval
PASSED AND APPROVED this 2nd day of February, 1988
Y S E ENS, AYOR
ATTEST
J !.R A TERS, CITY ECRETARY
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
BY
PAGE TWO
DATE FEBRUARY 2, 1988
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID# 9808 POLICE SEDANS
RECOMMENDATION Based on the request of Mr Michael Laney to withdraw the
bid of Guy Laney Chrsyler Plymouth We recommend this bid be awarded to the next
lowest bidder Dave Krause Dodge The price per unit is $12,599 99 each Total bid
award is $151,199,88
SUMMARY The bid for 12 police sedans was approved by Council on January
19, 1988 The recommended and approved bidder was Guy Laney Chrsyler Plymouth in
the amount of $11,961 86 per unit for a total of $143,542 32 The attached letter
from Mr Michael Laney indicates that an error in his bid was discovered on January
20, 1988 and he requested his bid be withdrawn The situation was discussed with John
Marshall, John McGrane, Debra Drayovitch and myself Based on my recommendation
and in agreement with the other members of the staff, Mr Laney was notified by
letter on January 22, 1988 that his bid had been withdrawn
The police package option referenced in Mr Laney's letter is a
cost to him of near $700 00 per automobile
The cost to the City of Denton to go to the next lowest bidder is
$638 13 each or $7,657 56
Our policy has been in the past and hopefully continues in the
future to work with our vendors when obvious errors occur Goodwill and good
business relations tend to offset cost computed in dollars
BACKGROUND Tabulation Sheet
Letter of 1/20/88 from Michael Laney
Letter of 1/22/88 from Tom D Shaw
PROGRAMS DEPARTMENTS OR GROUPS AFFECTED Police Department Patrol
Division and Vehicle ODerations Motor Pool
FISCAL IMPACT Third Party Lease Purchase with payments to be made from
1987/88 Police Department budget funds
Respectfully submitted
V Harrell
ty Manager
Page -2-
2-2-88
Prepared by
Name Tom 15 Shaw, C P M
Title Assistant Purchasing Agent
Approved
Name / John J Marshall, C P M
Title- Purchasing Agent
U ~ T T
1
~Y I
7 J r
i
I
o m ~ ~
1
-4 rJ
I
1
-4
1
w r
I
m 1
m
F)
I
I
~ I
I
I
i
i
a i
r
s
w
m
=
t
n
a) u
)
e
m
ca m d
1
1
v
i
x i
m
~
~
e
s
N
y
rn
1
ra 1
m c
x
~
1-
T
I
m 1
x 9
m
o
0
0
1
n l
n ro
~
o
p
n
m
I
m m
yl
e`F
y
i-]
I
1
p
I
1
m
I
CJ I
p
I
S I
2
1
I
S
1
1)
I
I
1
1
1
I
-O
I
1
I
`q
C1
N
I
m 1
4 T Ip
z
-t
r
o
F)
I
z I
o z s
p)
m
o
C
m
ul
1
CJ I
O C<
m
Cn
3[
s
m
m
-
~
1
r i
m ni m
v
I
I
1
i
I
1
r]
~
m
I
1
l-J I
I
l
!
m
a
m
-
-
N
n
N
~
~
m
O 1
S
m
m
Ip
~
m
p
1
1
n
m m
T
T
P
1
1
~1
-f
y
I
I
ti
m
Y
I
I
I
I
xf
Imo)
T
3i
F
I
t I
m
T R[J
Z.
t
L'
J
O
~
1
2 1
O ~1 u
a
N
e
V
I
o l
v m r
<
O
D
I
1
3f I
1
9
L
N
O
I
I
m
I
I
I
q
I
1
Zl
z
o
a
9
1
a 1
s zr m
c~
m
o
.a
1
0 1
o a c
x
e
1
1
~
m
T
I
I
1
I
1
I
< I
I
m I
I
Z I
7 1
I
I
I
I
3 I
I
~fu'% VCJ
JAN P u 1988
CITY C,- DENTCN
PURCHASING DEPT
CHRYSLER-
PLYMOUTH 931 I-35 E SOUTH
January 20, 1988
City of Denton
Purchasing Department
901-B Texas St
Denton TX 76201
Dear Sirs
Due to a pricing error in my bid # 9808 for 12 police sedans, I
wish to withdrawl my bid offering at this time The bid did not
include the price for the police package
Thank Yo
i
Michael G Laney
Vice President
2
rSpN
CITY of DENTON, TEXAS PURCHASING DIVISION l 901 B TEXAS STREET l DENTON TEXAS 76201
January 22, 1988
Mr Michael Laney
Vice President
Guy Laney Chrsyler Plymouth
P O Box 50509
Denton, Texas 76206-0509
REF BID// 9808 POLICE SEDANS
Dear Mr Laney
I have met with Mr John Marshall-Purchasing Agent, Mr John McGrane-Executive
Director of Finance and Mrs Debra Drayovitch-City Attorney concerning your request
to withdraw your bid
We are all in agreement that you be allowed to withdraw your bid and that this Bid
Number 9808 is to be awarded to the next lowest bidder
We appreciate your interest in the City of Denton and we will be in contact as other
needs develop
S~cer
Tom D Shaw, C P M
Assistant Purchasing Agent
TDS za
817/5668311 D/FW METRO 2670042