1988-0200923L
NO z/
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACf
FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES,
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING
FOR AN EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials, equip-
ment, supplies or services in accordance with the procedures of
state law and City ordinances, and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefor, and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the
materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in
the "Bid Proposals" attached hereto, are hereby accepted and
approved as being the lowest responsible bids for such items
BID
ITEM
NUMBER
NO
9820
1
9820
2, 3, & 8
9820
4, 6, & 7
VENDOR
Guy Laney Plymouth
Dave Krause Dodge
Bill Utter Ford
AMOUNT
$11,121 00
1 39,642 07
30,067 53
SECTION II That by the acceptance and approval of the above
numbered~tems of the submitted bids, the City accepts the offer
of the persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION III That should the City and persons submitting
approve and accepted items and of the submitted bids wish to
enter into a formal written agreement as a result of the
acceptance, approval, and awarding of the bids, the City Manager
or his designated representative is hereby authorized to execute
the written contract which shall be attached hereto, provided
that the written contract is in accordance with the terms,
conditions, specifications, standards, quantities and specified
sums contained in the Bid Proposal and related bid documents
herein approved and accepted
SECTION IV That by the acceptance and approval of the
above nu~ mimed-items of the submitted bids the City Council
hereby authorizes the expenditure of funds therefor in the amount
and in accordance with the approved bids or pursuant to a written
contract made pursuant thereto as authorized herein
SECTION V That this ordinance shall become effective
immediate Ty upon its passage and approval
PASSED AND APPROVED this 2nd day of February, 1988
RAY Sf P3.ENS, MAYOR
ATTEST
Ti " ER CITY SECRET Y
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
BY 1 A1(
PAGE TWO
DATE February 2, 1988
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID# 9820 SEDANS, PICKUPS AND TRUCKS
RECOMMENDATION We recommend thib bid be awarded to the
bidder as follows
Item (1)
4 DR Sedan
Guy Laney Plymouth
$11,121 OC
(2)
} Ton SWB Pickup
Dave Krause Dodge
9,749 99
(3)
3/4 Ton Cab/Chassis
Dave Krause Dodge
10,242 10
(4)
3/4 Ton Van, Cargo
Bill Utter Ford
12,075 00
(5)
1 Ton Truck- reject
all bids - rebid at a later
date, one
bid received fail
ed to meet specifications
(6)
2 Ton truck c/c
Bill Utter Ford
16,053 00
(7)
2; Ton Truck c/c
Bill Utter Ford
17,976 00
(8)
# Ton Pickup LWB
Dave Krause Dodge
9,899 99
Total Bid Award
Guy Laney Plymouth $11,121 00
Dave Krause Dodge 39,642 07
Bill Utter Ford 30,067 53
$80,830 60
lowest responsible
(1)
(2)
(1)
(1)
(1)
(2)
(1)
SUMMARY This bid is for the purchase of fleet additions and motor pool
replacement in the sedan, light truck and medium duty truck sizes These units will be
assigned to Utility Administration, Electric Distribution, Water /Wastewater, Public
Works and Electric Metering and Substations
BACKGROUND Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Motor Pool Vehicle Operations
FISCAL IMPACT Motor Pool Replacement Funds $48,287 29
1987/88 Departmental Funds 32,543 31
Respectf submi telly
Lloyd V Harrell, Crty Man er
ed by
Tom D Shaw, C P M
Assistant Purchasing Agent
Approved
`G Lc~ i~LL> ~ ~
Johrn J l r all, C P M.
Purch mg Agent
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