1988-0120923L
NO 8-01
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT
FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES,
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING
FOR AN EFFECTIVE DATE
WHEREAS, the city has solicited, received and tabulated
competitive bids for the purchase of necessary materials, equip-
ment, supplies or services in accordance with the procedures of
state law and City ordinances, and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefor, and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the
materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in
ore services, lowing shown numered
bids for materials, equipment, supplies,
the "Bid Proposals" attached hereto, are hereby accepted and
approved as being the lowest responsible bids for such items
BID
ITEM
NO
VENDOR
AMOUNT
NUMBER
9808
All
Guy-Laney Chrsyler-Plymouth
143,542 32
9818
All
U E C Equipment Co
78,856 00
SECTION II That by the acceptance and approval of the above
numbered items of the submitted bids, the city accepts the offer
of the persons submitting the bids for such items or and agrees to
purchase the materials, equipment, supplies
accordance with the terms, specifications, standards quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION III That should the City and persons submitting
approved and accepted items and of the submitted bids wish to
enter into a formal written agreement as a result of the
acceptance, approval, and awarding of the bids, the City Manager
or his designated representative is hereby authorized to execute
the written contract which shall be attached hereto, provided
that the written contract is in accordance with the terms,
conditions, specifications, standards, quantities and specified
sums contained in the Bid Proposal and related bid documents
herein approved and accepted
SECTION IV That by the acceptance and approval of the
above numbered items
hereby authorizes the
and in accordance with
contract made pursuant
of the submitted bids the city Council
expenditure of funds therefor in the amount
the approved bids or
thereto as authorized
pursuant to a written
herein
SECTION V That this ordinance shall become effective
immediately upon its passage and approval
PASSED AND APPROVED this 19th day of January, 1988
RAY TE HENS MAYOR
ATTEST
JE IFER LTERS, CY S CRETARY
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
BY ~14 0 Lh
PAGE TWO
DATE January 19, 1988
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID# 9808 POLICE SEDANS
RECOIRIENDATION We recommend this bid be awarded to the lowest bid meeting
specifications Guy Laney Chrsyler-Plymouth in the amount of $11,961 86 per unit for a
total of $143,542 32
SUMMARY This bid is for the purchase of 12 police sedans These units will be
utilized by the Police Department They are the final stage of the "assigned officer
program "
These units will be funded with surplus funds on the 1986/87
Equipment Lease Purchase Agreement, Bid # 9685, already in effect The funds became
available when the Wastewater Utility choose not to lease purchase a new sludge
injection tractor Payment for the 1987/88 year will come from Police Department
budget funds
BACKGROUN Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Police Patrol and Motor Pool
FISCAL I1IPACT Lease Purchase with payments from 1987/88 Police Department
Funds
lyssubmitted
:z,11Waw,e11
Lloy V Harrell
City Manager
PIMpared by
Name Tom Shaw,
Title Assistant Purchasing Agent
Approved
4fame / n Marshall,
Title, Purchasing Agent
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DATE January 19, 1988
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID# 9818 AUGER DRILL HOLE DIGGER
RECOIGIENDgTION. We recommend this bid be awarded to the lowest bidder meeting
specification U E C Equipment Co in the amount of $78,856 00 with delivery in 30
days
SUMMARY This bid is for the replacement of the hole digger utilized by the
Electric Distribution Department when setting poles The existing unit is voer 20 years
old and no longer economical to repair nor dependable enough to be the only unit
The bid submitted by Commercial Body did not meet specifications
outlined in the Addendum #1, has a 20 horse power smaller motor and a three month
longer delivery schedule
The new digger will be mounted on the existing truck cab/chassis
BACKGROUNg Tabulation sheet
PROGRAMS9,DEPARTMENTS OR GROUPS. AFFECTED_
Electric Distribution Department
FISCAL IMPACT 1987/88 Budget Funds Account Number 610-080-0252-9230
Respectf llyy submitted
zw/
v
Lloy Harrell
City Manager
P ared by
Name Tom D Shaw, C P M
Title Assistant Purchasing Agent
Approved
AVame John J Marshall, C P M
Title. i Purchasmg_Agent
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