1988-0050923L
NO 9 _v"~-
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR
EMERGENCY PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR
SERVICES IN ACCORDANCE WITH THE PROVISIONS OF STATE LAW
EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS,
AND PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, state law and ordinance require that certain
contracts requiring an expenditure or payment by the City in an
amount exceeding 10,000 be by competitive bids, except in the
case of public calamity where it becomes necessary to act at
once to appropriate money to relieve the necessity of the
citizens, or to preserve the property of the city, or it is
necessary to protect the public health of the citizens of the
city, or in case of unforeseen damage to public property,
machinery or equipment or, where, in certain limited exceptions,
state law does not require such contracts or purchases be put to
competitive bids, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the City Council hereby determines that
there is a public calamity that makes it necessary to act at
once to appropriate money to relieve the necessity of the
citizens, or to preserve the property of the city, or to protect
the public health of the citizens of the city, or to provide for
unforseen damage to public property, machinery or equipment, and
by reason thereof, the following emergency purchases of
materials, equipment, supplies or services, as described in the
"Purchase Orders" attached hereto, are hereby approved
PURCHASE AMOUNT
ORDER NUMBER VENDOR
82017 General Electric Co 20,561 00
82393 Tarrant Systems, Inc 12,090 42
82501 Xerox Corporation 131,540 95
SECTION II That because of such emergency, the City
Manager or designated employee is hereby authorized to purchase
the materials, equipment, supplies or services as described in
the attached Purchase Orders and to make payment therefore in
the amounts therein stated, such emergency purchases being in
accordance with the provisions of state law exempting such
purchases by the City from the requirements of competitive bids
SECTION III That this ordnance shall become effective
immediately upon its passage and approval
PASSED AND APPROVED this the 5th day of January, 1988
RAY S E ENS, MAYOR
ATTEST
JE IFE ALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
PAGE TWO
DATE January 5, 1988
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT EMERGENCY PURCHASE ORDER 82017
GENERAL ELECTRIC CO
RECOM'FNDATION We recommend this Emegency Purchase Order to General Electric Cc
n of amount of $20,561 00 be approved
SUMMARY This Emergency Purchase Order is for technical service to overhaul turbine
generator #4 in the Electric Production Plant
BACKGROUN Memorandum Purchase Order
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED Electric Production
FISCAL IMPACT
Budgeted Account #610-080-0251-8339
Respec ly submitted
v
Llo V Harrell
City Manager
Prepared by
Name Denise Manning
Title Buyer
Approved
' t G~IZIC~E'
8me Jo n J Marshall
Title Purchasing Agent
801-B TEXAS STREET
P O NUMBER
82017
CITY &F CiENTOiq, TEXAS
rPIIRCHASE ORDER DENTON TX76201
10 COS DOCUMENT
VEN R ELECTRIC TP%ODUCTION
GFN_1AL ELECTRIC COMPANY l( K'o
0101 STEMMONS FREEWAY ~I~~~ ~(J~~fti ~~Id a CONFIRMATION ONLY
P.D. BOX 225821 DO NOT DUPLICATF
1+ALLtS9 TX 75222-5821
L.
TY§
iT" TMIS PURCHASE ORDER SUPERSEDES P.0-0 82017 SENT 11-20-87
ITEM ACCOUNTNUMBER UNITS NUMBER DESCRIPTION BID NO LINEAMOUN
01
610
080
0251
8339
29 DAYS FEES FOR A TECHNICAL
02
610
080
0251
8339
SERVICE MAN TO CONTINUE THE
03
610
080
0251
8339
OVERHAUL ON 04TURBINE ORIGINAL
04
610
080
0251
8339
PO WAS 80410
05
610
080
0251
8339
29 DAYS TRAVEL
06
610
080
0251
8339
29 DAYS MEALS
199488.04
725.01
348.01
The City of Denton, Texas Is tax exempt-House Bill No 20 101 AL FUR P. O. 20 .561 e 0
Reference P C Number on all BIL, Shipments and Invoices
Shlpmantt, are F C B City of Denton, or as Indicated By .
Send Invoices TO
City of Denton, Accounts Payable
215 E McKinney St, Denton, TX 78201
(or as Indicated on Purchase Order)
Direct Inquiries TO
John J Marshall, C P M Purchasing Agent
Tom D Shaw, C P M Aset Purchasing Agent
8171888-8311 DIFW Metro 287-0042
The City of Denton is an equal opportunity employer
CITY Of DENTON, TEXAS
ELECTRIC PRODUCTION DIVISION 1701 SPENCER ROAD DENTON TEXAS 76205 TELEPHONE (817) 566-8258
M E M O R A N D U M
TO Mr John Marshall, Purchasing Agent
FROM Jerry Crisp Acting Maintenance Supervisor
DATE November 13, 1987
SUBJECT Continued overhaul of Unit 114
This purchase order is to continue the overhaul of Unit
114 turbine with a General Electric Technician to supervise
the job Due to the problems found in this unit, it will
it will take more time to complete the job than originally
planned
~ r
Je/ ty Cr3(sp
Ac ing Maintenance Supervisor
JC/sd
DATE January 5, 1988
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT EMERGENCY PURCHASE ORDER #82393
TARRANT SYSTEMS, INC
RECOMIENDATION We recommend this purchase order be approved for payment to
Tarrant Systems, Inc in the amount of $12,090 42
SUMMARY It seems that this piece of equipment had problems and was not
taken to our Vehicle Maintenance Department for repairs Instead the dealer, Tarrant
Systems was contacted by Jim Corbin to come and pick up and repair the equipment in
October There was never a Purchase ORder issued to cover this repair by Mr Corbin
or by Vehicle Maintenance, therefore the old invoice Mr Jarvis recently requested a
purchase order for the emergency repairs The repairs are over the $10,000 00 limit,
therefore the request for belated approval
BACKGROUND Purchase Or der
Invoice
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Vehicle Maintenance, Street Department and the use of the
equipment
FISCAL IMPACT There is no additional impact on the General Fund
Respectfully submitted
Lloydi% Harrell
City Manager
Prepared by
ai~eJohn J Marshall, C P M
/ Title Purchasing Agent
Approved
//Name /Purchasing Agent, C P M
Tltle. Purchasing Agent
001-S TEXAS STREET
P 0 NUMBER
8393
VENDOR
TAI4RANT SYSTEMS INC.
F10X 5370
1'T. WORTH, TEXAS 76108
CITY OF DENTON, TEXAS
PURCHASE ORDER OFNTON, TX 76201
DATJ1131~1~55~0 S14 DOCUMENT
TAR53000 ggHH
CITY UFI DT9NTON
EOUIPMCNT SERVICES
804 TEXAS STREET
DENTON, TX 76201
TY
ITEM ACCOUNTNUMBER UNITS NUMBER DESCRIPTION BID NO LINEAMOU
01 710 025 0580 8710
02 710 025 0580 8710
03 710 025 0580 8710
04 710 025 0580 8710
REBUILD VACUUM/SUCTION.WATER
SPRAY SYSTEM 2890
REPAIR INJECTOR PUMP MTG STUD
ENGINE REPAIRS 12890
40580.S
688.4
6.821.1
The City of Denton, Texas Is tax exempt-House BIII No 20 TOTAL FOR P.O. 12 .090.4
Referenco P O Number on all B/L, Shipments and Invoices
Shipmei it i are F 0 B Clty of Denton, ores Indicated
Send Invoices TO
City of Denton, Accounts Payable
215 S McKinney St, Denton, TX 78201
(or as Indicated on Purchase Order)
Direct Inquiries TO
John J Marshall, C P M Purchasing Agent
Tom D Shaw, C P M Asst Purchasing Agent
8171588-8311 DIFW Metro 287-0042
The City of Denton Is an equal opportunity employer
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A a yi
DATE January 5, 1988
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT PURCHASE ORDER /I 82501
XEROX CORPORATION
RECOIRIENDATION We recommend this purchase order for the lease/rental of two xerox
#1090 Copiers at the Municipal Building be approved for $31,540 95
SUMMARY The above amount represents the total lease/rental of $21,910 95
payments and maintenance of $9,630 00 for the balance of the budget year for a total of
$31,540 95 These two 1090 copiers are an upgrade over the presently used 1075 which
have been in use for the past four years The above represents a drecrease or savings
of $1,097 13 for nine months or $1,462 84 for the year
BACKGROUND Purchase Order Copy
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
The departments using the copy machine at the Municipal Building
FISCAL IMPACT
There is no additional impact on the General Fund
Respectfully submitted
/Z~'j
oy Harrell
rCity Manager
Prepared by
2 L fi/
am`e ohn J Marshall, C P M
~ Title Purchasing Agent^
Approved
m@ ohn J Marshall, P M
Title, Purchasing Agent
215 E McKiNNEY ST
P O NUMBER
82501
VENDOR
XEROX CORPORATION
DALLAS DISTRICT 9TH FLOOR
P O BOX 660501
DALLAS, TX 75266-0501
CITY OF DENTON, TEXAS
PURCHASE ORDER
DATEIVENDOR NO
12/28/87
XER46000
DENTON, TX 76201
DOCUMENT
C16
SHIP TO
CENTRAL RECEIVING
DELIVERY TO
215 E MCKINNEY ST
DENTON, TX 76201
TYPE
ITEM
ACCOUNT NUMBER
UNITS
NUMBER DESCRIPTION BID NO
LINE AMOUN
01
710-043-0582-8701
9
MONTH LY PAYMENTS FOR MODEL 1090
XEROX COPIER -BASEMENT CITY HALL
12,026 34
02
710-043-0582-8701
9
MAINTENANCE PAYMENTS
4,81500
03
710-043-0582-8701
9
MONTHLY PAYMENTS FOR MODEL 1090
XEROX COPIER-UPSTAIRS CITY HALL
9,884 61
04
710-043-0582-8701
9
MAINTENANCE PAYMENTS
4,815 00
The City of Denton Texas is tax exempt House BIII No 20 TOTAL FOR P O $31,540 95
71eferer I' O Number on all BIL, Shipments and Invoices
ihipnit I are F O B City of Denton, or as indicated
Send Invoices TO
City of Denton, Accounts Payable
215 E McKinney St, Denton, TX 76201
Phone 817I56M223
Direct All Inquiries TO
John J Marshall, C P M Purchasing Agent
Tom D Shaw, C P M Asst Purchasing Agent
8171566 8311 DIFW Metro 267 0042
The City of Denton Is an equal opportunity employer