1987-2230923L
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT
FOR THE PURCHASE OF MATERIALS, EQUIPMENTt SUPPLIES OR SERVICES,
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING
FOR AN EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials, equip-
ment, supplies or services in accordance wlth the procedures of
state law and C~ty ordinances, and
WHEREAS, the C~ty Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible blds for the materials, equipment, supplies or
services as shown ~n the "Bid Proposals" submitted therefor, and
WHEREAS, the C~ty Council has provided ~n the C~ty Budget for
the approprlatlon of funds to be used for the purchase of the
materlalst equipment, supplies or services approved and accepted
here~n, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered ~tems ~n the following numbered
bids for materials, equipment, suppllest or serv1ces~ shown in
the "Bid Proposals" attached hereto, are hereby accepted and
approved as being the lowest responsible b~ds for such items
BID ITEM
NUMBER NO VENDOR AMOUNT
9799 Option D General Safety Equip Corp $515,610 00
9799 112, 113
114 National Draeger $ 28,111 44
9799 1-4, 8-10
12-13, 16-20,
22 25-33, 37-39,
41-42, 45-64
72-75, 79-80 Casco $ 55,555 00
SECTION II That by the acceptance and approval of the above
numbered ~tems of the submitted b~ds, the C~ty accepts the offer
of the persons submitting the b~ds for such items and agrees to
purchase the materials, equipment, supplies or services ~n
accordance with the terms, specifications, standards quantities
and for the specified sums contained in the B~d Invitations, Bid
Proposals, and related documents
SECTION III That should the City and persons submitting
approved and accepted items and of the submitted bids w~sh to
enter ~nto a formal written agreement as a result of the
acceptance, approval, and awarding of the b~ds, the C~ty Manager
or h~s designated representative ~s hereby authorized to execute
the written contract which shall be attached hereto, provided
that the written contract ~s in accordance with the terms,
conditions, specifications, standards, quantities and specified
sums contained ~n the Bid Proposal and related bid documents
here~n approved and accepted
SECTION IV That by the acceptance and approval of the
above numbered ~tems of the submitted b~ds the City Council
hereby authorizes the expenditure of funds therefor in the amount
and ~n accordance with the approved b~ds or pursuant to a wrltten
contract made pursuant thereto as authorized herein
SECTION V That th~s ordinance shall become effective
· mmedlately upon ~ts passage and approval
PASSED AND APPROVED thls 8th day of December, 1987
YOR
ATTEST
JE~IFE'R~Af.T~RS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
PAGE TWO
DATE December 8, 1987
..GITY COUtIGIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID# 9799 - 1-500 GPM PUMPER FIRE TRUCK
REC01~IEIIDATX011 We recommend th,s bid be awarded to General Safety EquLpment
Corporatioh to furnish these fire trucks at $t71,870 00 each The three trucks total
$513,610 00 See attached memo for scheduled deliveries
We also recommend the additional equipment be awarded as follows National Draeger
- Items 112, 113, 114 for a total of $28,111 44 and Casco - Items I-4, 8-10, 12, 13,
16-20, 22, 25-33, 35, 37-39, 41, 42, #5-64, 72-73, 79, 80 for a total of $33,.553 00 All
~A~ems will not be awarded
Thzs bid was sent to several suppliers of fire equipment and fire
truck builders We received one bid on the fire truck and feel that the bid was
competitive and a good bid The optional equipment received mor~ bids
GACICGROU/ID Bid Tabulation Sheets
Memorandum from 3ohn Cook
pROGRAHS~ DEPARTPlE~ITS OR GROUPS AFFECTED
The Fire Department and the ability to utilize the needed
equipment effectively
FISCAL IUPACT There is no additional impact on the General Fund at present
fu! ly submi tied
Ll~d V Harrell /
Ct ty )lanager
Prepared by
t hh J Marshall, C P M
rchasing Agent
Approved
tle Purchasing Agent
MEMO 87-O62
TO Mr. John Marshall, Purchasing Agent
FROM J L Cook, Jr , Fire Chief ~
DATE 1 December, 1987
RE Award of Bid No 9799
I would like to submit the following recommendations concerning
the award of the items contained in Bid No. 9799
1. 1500 GPM Pumping Englne I would recommend that we ac-
cept the bid from General Safety for three (3) identical
units The first of which to be delivered within 180
days of the receipt of the order, and the remaining two
to be delivered within 360 days of the receipt of the
order
While they were the only bidder, they are certainly
qualified to build the specified units Ail the major
suppliers of apparatus are capable of building similar
units and were given equal opportunity to b~d They ob-
viously declined Our bid ~e unique in that it was a
commercial chassis A similar "custom" fare apparatus
chassis would add between $14,000 00 to $20,000 00 to
the price of each unit We do not have enough money to
purchase such a unit Therefore, we would have to buy
less of a truck by taking off many of the options con-
tained in the specifications This would be unfortunate
and rehult in a much less desirable vehicle
If we are forced to rebid, there will be a costly time
delay We need these vehicles as soon as possible to
shore-up our aging fleet
2 Radios - No award - Items #110 and 111
3. SCBA - Items #112, 113, and 114 - Award to Natxonal
Draeger at $28,111 44 Reason - lowest bzd meet-
ing specification
4 Remaining Equipment - No award - Items #5, 6, 7, 11, 14,
15, 21 23, 24, 40, 43, 66, 70,
71, 81, thru 109
5 Remaining Equipmen% - Award to Casoo - Items 1-4, 8-10,
1
12, 13, 16-20, 22, 25-33, 35, 37,
38, 39, 41, 42, 45-64, 72-75, 79,
and 80 However, reduce quantx-
ties ordered to
Item Quantity P~ce
1 - 3000' = $17,400
2 - 150' = 1,050
3 - 75' = 705
4 - 30 = 585
37 - 3 = 2,160
60 - 1 = 650
74 - 1 = 1,650
Should you have any questions, please do not hesitate to contact
me Thank you for your assistance xn this most important of mat-
ters
JLC/eo
CERTIFICATE FOR
ORDINANCE DIRECTING THE ISSUANCE OF NOTICE OF SALE OF BONDS
THE STATE OF TEXAS
COUNTY OF DENTON
CITY OF DENTON
We, the undersigned officers of said City, hereby certify
as follows
I The City Council of said city convened in
REGULAR MEETING ON THE 8TH DAY OF DECEMBER, 1987,
at the Municipal Building (City Hall), and the roll was called
of the duly constituted officers and members of said City
Council, to-wit
Jennifer K Walters, city Secretary Ray Stephens, Mayor
Bob Gorton Linnie McAdams
Jane Hopkins Jim Alexander
Randy Boyd Hugh Ayer
and all of sai~.persons were present, except the following
absentees ~L ,
thus constituting a quorum Whereupon, among other business,
the following was transacted at said Meeting a written
ORDINANCE DIRECTING THE ISSUANCE OF NOTICE OF SALE OF BONDS
was duly introduced for the consideration of said City Council
and duly read It was then duly moved and seconded that saad
Ordinance be passed, and, after due discussion, said motion,
carrying with it the passage of said Ordinance, prevailed and
carried by the following vote
AYESAil members of said C~ty Council
shown present above voted "Aye"
NOES None
2. That a true, full, and correct copy of the aforesaid
Ordinance passed at the Meeting described in the above and
foregoing paragraph is attached to and follows this Certlf~-
cate; that said Ordinance has been duly recorded ~n said C~ty
Council's minutes of said Meeting, that the above and foregoing
paragraph is a true, full, and correct excerpt from said City
Council's minutes of said Meeting pertaining to the passage of
said Ordinance, that the persons named in the above and fore-
going paragraph are the duly chosen, qualified, and acting
officers and members of said City Council as indicated therein,
and that each of the officers and members of said City Council
was duly and sufficiently notified officially and personally,
in advance, of the time, place, and purpose of the aforesaid
Meetlng, and that said Ordinance would be introduced and
considered for passage at said Meeting, and that said Meeting
was open to the public, and public notice of the time, place,
and purpose of said meeting was given, all as required by
Vernon's Ann Tex Clv St Article 6252-17
3 That the Mayor of said city has approved, and hereby
approves, the aforesaid Ordinance, that the Mayor and the City
Secretary of said city have duly signed said Ordinance, and
that the Mayor and the City Secretary of said City hereby
declare that their signing of this Certificate shall constitute
the signing of the attached and following copy of said Ordi-
nance for all purposes
SA~IGNED AND SEALED the 8th day of December, 1987
' C~ty g~cretary
(SEAL)
ORDINANCE NO 87 ~
ORDINANCE DIRECTING THE ISSUANCE OF NOTICE OF SALE OF BONDS
THE STATE OF TEXAS
COUNTY OF DENTON
CITY OF DENTON
THE cOUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
1 That the City Secretary is directed to issue a Notice of Sale of
Bonds in substantially the following form
OFFICIAL NOTICE OF SALE
CITY OF DENTON TEXAS
$3,600 000
GENERAL OBLIGATION BONDS
SERIES 1988
The City Council of the City of Denton Denton County, Texas,
will receive sealed bids at the Municipal Building 215 E
McKinney Street, in the City of Denton until
7 O0 p m , Tuesday, February 2 1988
for the purchase of
$3.600.000 General Obli=atton Bonds. Series 1988 to be dated
January 1, 1988, and to mature serially July 1 each year 1990
through 2008
Sealed bids, plainly marked "Bid for Bonds" should be addressed
to "Honorable Mayor and City Council City of Denton, Texas", and
must be submitted on the "Official Bid Form" to be made available
by the City Council prior to the date of sale
All sealed bids will be publicly opened and tabulated before the
Council
Copies of the "Official Statement", "Notice of Sale", and "Official
Bid Form" are being prepared and will be mailed to prospective
bidders on or about January 15 1988 and will be furnished to any
prospective bidder upon request, by First Southwest Company 500
First City Center 1700 Pacific Ave Dallas Texas 75201 Financial
Advisor to the City
The City reserves the right to reject any and all bids and to waive
any and all irregularities
By order of the City Council of the City of Denton, Texas
JENNIFER K WALTERS
City Secretary
City of Denton, Texas
2 That said Notice shall be published once in The Bond Buyer, New York
New York, which is a national publication regularly and primarily carrying
financial news and municipal bond sale notices and said Notice also shall be
published once in the "Denton Record Chronicle" which has been designated as
the official newspaper of the City of Denton Said publications shall be made
at least thirty days prior to the day set for receiving bids