1987-2160923L
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR
EMERGENCY PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR
SERVICES IN ACCORDANCE WITH THE PROVISIONS OF STATE LAW
EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS,
AND PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, state law and ordinance require that certain
contracts requiring an expenditure or payment by the City in an
amount exceeding $10,000 be by competltlve bids, except in the
case of public calamity where ~t becomes necessary to act at
once to appropriate money to relieve the necessity of the
citizens, or to preserve the property of the c~ty, or
necessary to protect the public health of the citizens of the
city, or in case of unforeseen damage to public property,
machinery or equipment, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the City Council hereby determines that
there is a public calamity that makes it necessary to act at
once to appropriate money to relieve the necessxty of the
citizens, or to preserve the property of the c~ty, or to protect
the public health of the citizens of the city, or to provide for
unforseen damage to public property, machinery or equipment, and
by reason thereof, the following emergency purchases of
materials, equipment, supplies or services, as described in the
"Purchase Orders" attached hereto, are hereby approved
PURCHASE
ORDER NUMBER VENDOR AMOUNT
80410 General Electric Co $28,360 00
82017 General Electric Co ~10,635 00
82024 Motorola Communications 922,940 00
82025 Motorola Communzcatzons $29,000 00
SECTION II That because of such emergency, the City
Manager or designated employee zs hereby authorzzed to purchase
the materials, equipment, supplies or services as described in
the attached Purchase Orders and to make payment therefore zn
the amounts therein stated, such emergency purchases being xn
accordance with the provisions of state law exempting such
purchases by the City from the requlrements of competitive b~ds
SECTION III That this ordinance shall become effective
~mmedlately upon ~ts passage and approval
PASSED AND APPROVED this the 1st day of December, 1987
ATTEST
JE~F~'~TE~S; citY sgCRE~ARY
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH~ CITY ATTORNEY
DATE December l, 1987
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrall, City Manager
SUBJECT ~GENCY PURCI~SE ORDER #80~10
G~NERAL ELECTRIC CO
REC0/$IE~DATION We recommend this emergency Purchase Order, to General Electric Co
in the amount of $P8,360 O0 be approved
$U~AR¥ This emergency purchase order is for technical service for the overhaul
of a turbine generator #2 in the Electric Production Plant
BACKGROUND Purchase Order
P~ROGRAHS~ DEPARTNENTS OR GROUPS AFFECTED Flectric Production
..F..ISCAL IMPACT Budgeted Account #610-080-O251-833Q
/tfully submitted
City Manager
Prepared by
,,~
Name Denise ~nning
T t t ) e Buyer
Approved
Tit)~ ~rchasing Agent
CITY OF' DENTON, TEXAS~.-._._
9DI-'BTEXA~STREET PURCHASE ORD.ER., .- DENTON, TX76201
P 0 NUMBE~ ~ DATE/VENDORNO DOCUMENT
VENDOR 8HIP TO
C, FHFPAL ELECTRIC COMPANY ~LFCTI'4[C P~CJDUCT[ON
ITEM ACCOUNT NUMBER UNIT8 NUMBER DESCRIPTION BIDNO LINEAMOI
)~ 610 0~0 0251 8339 DUE TO VTBRATION C ACTEVE
9& 610 080 O~l 83~9 THRUST OVERHEATING
05 61~ 080 0751 R13~ ~0 OAY~ TRAVFL
06 610 080 O~fil ~339 30 OAY~ MEALS
The City of Denton Texas la tax exempt-House Bill No 20 ~ ~r~("~ n. P ~ - '~. 0
Reference P 0 Number on all BI~ Shipments and Involoas y~/~ ~
Shipments are F 0 B City of Denton, or as Indl~at~ B .
R R Number Items Reoelv~ Date ~r Number Amount
DATE December 1, 1987
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBdECT ~ENCY PURC~ ORDER 82017
GENERAL ELECTRIC CO
RECOI~IENOATION We recommend this Emegency Purchase Order to General Electric Co
in t~e amount of $10,635 00 be approved
SU~AR¥ This Emergency Purchase Order is for technical service to overhaul turbine
generator #h in the Electric Production Plant
BACKGROUND Memorandum Purchase Order
PROGBAIIS~ DEPARTI~:2ITS OR GROUPS AFFECTED Electric Production
FISCAL H~ACT Budgeted Account #610-080-0251-8339
Respectfully submitted
Ll~d V Harreil
City Manager
Prepared by
Name Denise Manning
Title Buyer ,
Approved
kJJdhh J Marshall
Title Purchasing Agent
CITY OF DENTON, TEXAS
ELECTRIC PRODUCTION DIVISION 1701 SPENCER ROAD DENTON TEXAS 76205 TELEPHONE (817) 566-8258
MEMORANDUM
TO Mr John Marshall, Purchaszng Agent
FROM Jerry Crisp, Actzng Maintenance Supervisor
DATE November ~3, ~987
SUBJECT Continued overhaul of Unzt #4
Thzs purchase order zs to continue the overhaul of Unit
#4 turbine w~th a General Electrzc Technzczan to supervzse
the job Due to the problems found zn thzs unit, zt will
~t w~ll take more tzme to complete the job than orzgznally
planned
JC/sd
CITY OF DENTON, TEXAS
;01-S TEXAS STREET PURCHASE ORDER DENTON, TX 76201
P O NUMBER I DATE/VENDOR NO DOCUMENT TYF
GENT3500
VENDOR 8HIP TO
GENC. RAI ELECTRTC COMPANY CTTY OF DENTON~
8101 STt':_MM~INS FREEWAY ELFCTRIC pRODUCTION
P,)Oe BOX 2:~)S8~1 1701--A SPENCER ROAD
DALLAS* TX 75222--5821 DENTON= TX 76205
ITEM AODOUNTNUMBER UNIT~NUMBER DESCRIPTION BIDNO LINEAMOUN
02 610 OSO 0252 8339 25 DAYS FEES FOR A TECHNZCAL 20.080e00
02 620 080 0252 8339 SERVICE MAN TO CDHTINUE THE
03 610 080 0251 8339 OVERHAUL ON ~4TURBINE nRIG~NAL
O~ 610 080 0251 8339 IS DAYS TRAVEL 375000
08 610 080 0251 83~9 IS DAYS MEALS 180.00
Reference P O Number on ell E/L, Shipments and Invoices
Shipments are F O B City of Denton, or ee Indicated B .. _
8end Involeaa TO Dlrsot Inqulrlee TO
City of Denton, Ao~ounte Payable John J Marshall, D P M Puroheelng Agent
216 E MoKInney Et, Denton, TX 76201 Tom D BI, aw, C P M Asst Purohaelng Agent
(or &a Indicated on Pumhaae Order) 8171888-8311 DIFW Metro 267-0042
The Olty of Denton la in equal opportunity employer
DATE December l, 1987
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT I:'-L)'RONASE 0RD~ 8202~ Motorola Cogitations
RECOI~IENDATXON We recommend this purchase order in the amount of $22,9~0 00
be approved and the equipment listed be ordered
SUmmARY ~nis purchase order is for the purchase of a service monitor to be
utilized to test and support the 800 MHZ Radio System
BACXGROUND Purchase Order 8202~ and memo dated 11/19/87
PROGRAHS~ DEPARTPlERTS OR GROUPS AFFECTED Substations and Electronics Dept and all
users of 800 MHZ System
FXSCAL II~ACT This unit will be ~nded from 1987/88 budget funds account
number 610-080-025B-g233 Capital Test equipment
11 y submitted
City Manager
_ Prepared by _
Name Tom D' Shaw
Tttle Asst Purchasing Agent
Approved
m~t~ m x/Jo~n¢ hrshall
Ja Purchasing Agent
CITY OF DENTON, TEXAS
g01-; TEXAS STREET PURCHASE ORD ER DENTON, TX 76201
P O NUMBER I
82024 DAT]F~V./~fl~O $t3 DOCUMENT TY~
I
HOT52500
VENDOR SHIPTO
MoTOrOLA COMMUNICATIONS CTTY OF DENTON
ATTN: JTM MANTO$ UTILZTY DEPARTMENT
~20 RFLTL~NE ROAD 90[--A TFXAS STREET
DALLAS, TX TS234 DENT11N, TX 7620~
ITEM AOCOUNTNUMBER UNITENUMBER DESCRIPTION BIDNO LINEAMOUN
O! 610 080 0253 9233 I R202! D/HS SERVICE MONZTOR 22,940.00
02 610 080 02'=J~ 9233 I RTL 4056B
03 6tO 080 0253 9233 ! RTA 4000A TEST ANTENNA
The City of Denton, Texas le tax exempt-House BIll No 20 TC~T AL F r~R P · I1. 2 2 · q40 · O O
Reference P O Number on ell B/L, Bhlpments and Invoices
Shipments are F O B City of Denton, oraa Indicated By
8end Involves TO Direst Inquiries TO
City of Denton, Accounts Payable John d MarshaU, C P M Purchasing Agent
216 E MoKInney 8t, Denton, TX 78201 Tom D 8haw, C P M Asst Purchasing Agent
(or as Indlaated on Purchase Order) 8171566-8311 DIF~N Metro 267-0042
The City of Denton Is an equal opportunity employer
CITY of DENTON / 215 E McKInney / Denton, ?'exes 75201
Y~.~O]~TDUM
TO~ Ray D. Wells, Superintendent, Electrlc Metering/Substations
FROM Don Byrd, Foreman, Substations and Electronics
DATE November 19, 1987
SUBJECT Support Equipment 800 MHZ Radio System
Reference Purchase Requisition #135032
With the purchase and installation of the 800 MHZ radio communication
tru~kxng system, it is necessary to purchase compatible test and support
equipment One of the items that we have requested is the Motorola
R2021 D/HS Service Monitor This request is based on service
requirements inherent within the 800 MHZ trunklng system The 800 MHZ
trunking system has such features as fallsafe, call alert, private call,
phone interconnect, as well as emergency and dynamic regroup request
decodLng The Motorola R2021 D/HS is the only service monitor available
for uae with the capability of testing the above special features of the
800 MHZ trunking system We have researched specifications of other
service monitors and none offer the necessary features to service the
special features of the 800 MHZ trunk~ng system
If any additional information is needed, please contact me
Don Byrd, Foreman
DB gb
1RDW110987113
Attachment
DATE December l, lq87
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT P~RCNASE ORDER 82025 Motorola Comwn,nications
RECOI~IENOAT~ON We recommend this purchase order in the amount of $29,000 00
be approved and the material be ordered
SUII~ARY This bid is for the purchase of a standalone field re-progr, mmer for
use as support equipment in conlunction with the 800 MHZ radio system
BACKGROUND Purchase order 82025 and memo dated 11/10/87
~ROGRA/",S~ DEPARTMENTS OR GROUPS AFFECTED Substation and Electronics Dept and all
uses of the 800 MHZ Radio System
FISCAL II.ACT This equipment wll be funded from lq87/88 Electric Bond funds
account number 611-O08-025B-92B5 capital test equilmnent
~~mUlly submitted
City Manager
Pr,~pared by ~
Name Tom D Shaw
Tttle Asst Purchasing Agent
Approved
rshall -
~lt)e Purchasing Agent
CITY OF DENTON, TEXAS
g01-B TEXAs 8TRENT PURCHASE ORDER DENTON, TX 76201
' i
J . o NU..R DOCUME.T
MOT52500
VENDOR 8HIPTO
MOTOROLA CDMMUNt'CATZONS C'[TY t~F DENTON
ATTN-' J~M MANTO5 UTI'L~TY DEPARTMENT
3300 BELTLZNE ROAD 901-A TEXAS STREET
DALLASe TX 75234 DENTON. TX 76P0!
ITEM ADDOUNT NUMBER UNIT8 NUMBER DEEORIPTION BID NO LINE AMOUN
O! 611 008 0253 g2~2 I TSt24 STANDALONE FIELD REPRO-- 29eOOOeOO
02 611 008 0253 92~2 GRAMMER
The Olty of Denton, Tex~l le tax exempt-Nouee BIll No 20 TOT Ak F Qr~ p. ~ · ac) ? o OD
Reference P o Number on ~11 BI~ 8~lpmentm and Involaem,
8hlpment~ are F O a 01tv of Denton, or aa Indloated By
8end I~olaee ?O: Dlmot lnqul~ee
Olty of Denton, Aooounte Payable John d Marahall, O P M Pumhaalng Agent
~1~ E MaKInney 8t, Denton, ~ 7e20~ Tom D 8haw, 0 P ~ Aaat Pumhaelng Agent
(or aa Indlaated on Pumhaae O~er) 8171588-8311 DI~ Metro 287-0042
The Olty of Denton la an equal oppo~u~lty employer
CITY of DENTON / 215 E McKInney / Denton Texas 76201
MEMORANDUM
TO Ray D Wells, Superintendent Metering & Substations
FROM Chuck Pierce, Electronic Technician
DATE November 19, 1987
SUBJECT Reprograw4nlng Equlpment for Trunklng Radios
Ret Purchase Requisition II 135033
The Motorola Trunklng System offers several options and features of
the moblle which greatly enhances the flexlblllty and capabllltles of
the system As we install the system units, it wlll be necessary to
reprogram each unit as users become familiar w~th the system's features
We will also need to reprogram the un~ts as we add other C~ty's systems
to our mobile for mutual a~d A potential for several reprogrammlng
~nc~dents exists making zt cost effectlve to purchase a f~eld
reprogrammer
The Motorola T5124 Standalone Fleld Reprogrammer wlll allow us to 1 Reprogra~ the unit's features and parameters lncludlng, Call
Alert, Private Conversatlon, Fleet, Sub-Fleet, Unit I D , and
System I D
2 Add other City's systems to our radios for mutual a~d
3 Reduce service down t~me of the un~ts by allowing us to
maintain a service radio ~nventory
4 Expand communication capabilities between Departments
5 Reduce servlce cost for reprogrammlng
Example To reprogram one STX Portable on time costs $65 00,
plus down time and transportatlon cost
6 Better maintain control over our radios ~n our system
7 Provide better records on the capabilities of our radios
The T5124 Standalone Fleld Reprogrammer ~s built by Motorola to support
the Smartnet System units and Ks available only from Motorola We have
researched the market and have not found any other vendor offering a
comparable product
If any additional information ~s required, please contact me
CP vw
1RDW111987120