1987-2091232L
NO
AN ORDINANCE APPROVING A FUNDING AGREEMENT BETWEEN THE CITY OF
DENTON AND SERVICES PROGRAM FOR AGING NEEDS, AUTHORIZING THE
MAYOR TO EXECUTE THE AGREEMENT, APPROVING THE EXPENDITURE OF
FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the City Council has determined that it is in the
best interest of the citizens of the City to provide public funds
to Services Program for Aging Needs, in consideration of the
valuable public services to be furnished by Services Program for
Aging Needs to the City of Denton in accordance with the ,'Fundxng
Agreement" attached hereto, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the City Council hereby approves the
,,Fun~ing Agreement" attached hereto, between the City of Denton
for Aging Needs (SPAN), and authorizes the
and Services Program
Mayor to execute saxd agreement
SECTION II That the City Council authorizes the expenditure
of fhnds in the manner and amount as speclfxed in the Agreement
SECTION III That this ordinance shall become effective
immediately upon"lts passage and approval
PASSED AND APPROVED thls the /~'. day o£~{[{]{~{~,...,__, 1987
~/~1~ YT~PHENS, MAYOR
ATTEST
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
1232L
THE STATE OF TEXAS ~ FUNDING AGREEMENT BETWEEN THE
CITY OF DENTON, TEXAS AND SERVICES
COUNTY OF DENTON $ PROGRAM FOR AGING NEEDS
Thxs Agreement xs hereby entered xnto by and between the Cxty
of Denton, Texas, a Home Rule Municipal Corporation, (hereinafter
referred to as City) and Services Program for Aging Needs (here-
lnafter referred to as Agency),
WHEREAS, the City's Human Resources Committee (HRC) has
reviewed the services of the Agency and has determined that the
Agency performs an important human service for the residents of
Denton without regard to race, religion, color or national
origin, and therefore HRC recommends funding the Agency, and
WHEREAS, the City has determined that the Agency merits
assistance and has provided for Thirty-five Thousand and No/100
Dollars ($35,000 00) in its budget,
NOW, THEREFORE, the parties hereto mutually agree as follows
I SCOPE OF SERVICES
The Agency shall in a satisfactory and proper manner perform
the following tasks
A The Agency's purpose is to help older c~txzens remain
independent and as fully active in the community as they choose
B Provide transportation for persons sixty years old or
older
C Provide a hot meals program five days a week at Denton
Senior Center, Heritage Oaks, and Phoenix Apartments
D Offer information and referral services for older persons
at the SPAN Central Office
II OBLIGATIONS OF AGENCY
In consideration of the receipt of funds from the City,
Agency agrees to the following terms and conditions
A It will establish a separate bank account for deposit of
the Thirty-five Thousand and No/100 ($3S,000 00) Dollars paid to
the Agency by the City and the only expenditures from this
account, until such time as said funds are exhausted, shall be
for those expenses listed in the scope of services as provided
for herein Agency shall not commingle funds received from other
sources in this account and shall not utilize these funds for any
other purpose
B It will establish, operate, and maintain an account system
for this program that will allow for a tracing of funds and a
review of the financial status of the program
C It will permit authorized officials for the City of Denton
to review its books at any time
D It will reduce to writing all of its rules, regulations,
and policies and file a copy with the City's Executive Director
of Finance or his authorized representative along with any
amendments, additions, or revisions whenever adopted
E It will not enter into any contracts that would encumber
the City funds for a period that would extend beyond the term of
this Agreement
F At the discretion of the City, the Agency may be required
to refund the balance of the special account to the City of
Denton at the end of the Agency's fiscal year
G It will promptly pay all bills when submitted unless there
is a discrepancy in a bill, any errors or discrepancies in bills
shall be promptly reported to the Executive Director of Finance
or his authorized representative for further direction
H It will appoint a representative who will be available to
meet with the Executive Director of Finance and other City
officials when requested
I It will indemnify and hold harmless the City from any and
all claims and suits arising out of the activities of the Agency,
its employees, and/or contractors
III TIME OF PERFORMANCE
The services funded by the City shall be undertaken by the
Agency within the following time frame
October 1, 1987 through September 30, 1988
IV USE OF FUNDS
City funds made available under this Agreement shall be
utilized by the Agency to perform the following
A Provide transportation for persons sixty years or older
B Provide a hot meals program five days a week at Denton
Senior Center, Heritage Oaks and Phoenix Apartments
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C Offer information and referral services for older persons
at the SPAN Central Office
V METHOD OF PAYMENT
A Payment by the City for services provided hereunder will
be made as follows
$8,750 on or before January 1, 1988
$8,7S0 on or before April 1, 1988
$8,750 on or before June 1, 1988
$8,750 on or before September 1, 1988
B It is expressly understood and agreed that in no event
under the terms of this contract will the total compensation to
be paid hereunder exceed the maximum sum of Thirty-five Thousand
and No/100 Dollars {$35,000 00} for all of the services rendered
VI EVALUATION
The Agency agrees to participate in an implementation and
maintenance system whereby the services can be continuously
monitored The Agency agrees to make available its financial
records for review by the City at the City's discretion In
addition, the Agency agrees to provide the City the following
data and/or reports
A Ail external or internal audits
B Ail external or internal evaluation reports
C Quarterly performance reports submitted in January, April,
July and September, to include the following criteria
1 Number of one-way trips furnished each month
2 Number of meals served at Denton Senior Center, Phoenix
Apartments and Heritage Oaks each month
3 Number of information and referral requests handled
quarterly
D Quarterly financial statements submitted in January, April,
July, and September to include expenses and income
VII SUSPENSION OR TERMINATION
The City may suspend or terminate this Agreement and payments
to the Agency, in whole or part, for cause Cause shall include
but not be limited to the following
A Agency's improper, misuse, or inept use of funds
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B Agency's failure to comply with the terms and conditions
of this agreement
C Agency's submission of data and/or reports that are zncor-
rect or incomplete in any material respect, or
D If for any reason the carrying out of this agreement is
rendered impossible or infeasible
In case of suspension, the City shall advise the Agency,
writing, as to conditions precedent to the resumption of funding
and specify a reasonable data for compliance
In case of termination, the Agency will remit to the Czty any
unexpended City funds Acceptance of these funds shall not con-
stztute a waiver of any claim the City may otherwise have arising
out of this Agreement
IN WITNESS WHEREOF, the parties do hereby affix their sl~na-
tur~n~ ~t~r into th~s Funding Agreement as of the
of-/~ ., 1987
CITY OF DENTON, TEXAS SERVICES PROGRAM FOR AGING NEEDS
~/A~' STEPHENS, MAYOR
ATTEST ATTEST
APPROVED AS TO LEGAL FORM
DEBRA A DRAYOVITCH, CITY ATTORNEY
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